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Contract Evaluation: An Overview

Contract Evaluation: An Overview. Presenter: Mario Solis, Manager, Contract Evaluation Unit. Today’s Program. Role of the Contract Evaluation Unit (CEU) DBE certification and coding Program changes Q&A. Where do contracts come from?.

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Contract Evaluation: An Overview

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  1. Contract Evaluation: An Overview Presenter: Mario Solis, Manager, Contract Evaluation Unit

  2. Today’s Program • Role of the Contract Evaluation Unit (CEU) • DBE certification and coding • Program changes • Q&A

  3. Where do contracts come from? • Division of Procurement and Contracts (DPAC): service contracts, architectural and engineering contracts, minor public works contracts (under $250,000), and all emergency force account contracts for phase one emergencies that immediately restore services • Division of Engineering Services (Office Engineer): contracts greater than $250,000 and long term emergency contracts

  4. Contract Evaluation Unit • Goal achievement: DBE, DVBE, and SB participation • Commercially Useful Function (CUF) • DBE: 49 Code of Federal Regulations, Part 26.55 • DVBE: Military and Veterans Code, Section 999 • SB: California Government Code, Section 14837 • Certification status and codes

  5. Contract Evaluation Unit cont. • Good Faith Efforts • Determination • Reconsideration, if applicable

  6. A&E Contracts and DBE Requirements Form ADM-0227F-A&E Column 4 Column 5

  7. A&E Contracts and DBE Requirements Form ADM-0227F-A&E, Column 4: “Enter a description that briefly captures the work to be performed or supplies to be provided by each corresponding DBE/UDBE firm listed in Column 1.” Form ADM-0227F-A&E, Column 5: “If the service will require Engineering Judgement, enter ‘Y’ or ‘Yes.’ If the service will not require Engineering Judgement, enter ‘N’ or ‘NO.’”

  8. A&E Contracts and DBE Requirements Form ADM-0312F “Bidder/Proposer is strongly encouraged to submit the ADM-0312F to protect the bidder’s/proposer’s eligibility if Caltrans determines the bidder/proposer failed to meet the UDBE goal.”

  9. A&E Contracts and DBE Requirements • Licensing (if required): must be held by a socially and economically disadvantaged individual • Coding: must be approved prior to bid opening

  10. What’s new in the CEU? Termination of Caltrans’ DBE program waiver

  11. End of DBE Program Waiver • Effective date for Caltrans: June 15, 2012 • No more UDBEs or UDBE goals • Anticipated outcomes: increased competition, more new DBE certification applications, impact on goal setting

  12. In the queue… • Expanded code descriptions • CUF Guide • DBE Outreach Guide

  13. Questions?

  14. Contact Information Division of Procurement and Contracts A&E Office Phone: (916) 227-6000 On the web: http://caltrans-opac.ca.gov/aeinfo.htm Office of Business and Economic Opportunity Contract Evaluation Unit Phone: (916) 324-1700 E-mail: contract_evaluation_unit@dot.ca.gov On the web: http://www.dot.ca.gov/hq/bep/

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