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USING THE UNUSUAL ACTION CODE DATASET (UNUSUAL-ACTN-D)

USING THE UNUSUAL ACTION CODE DATASET (UNUSUAL-ACTN-D). Dorothy Walker, Columbia Basin. Unusual Action Codes are used to tell you something about the student which is not easily available elsewhere in the SM database. For example, we use UA Codes to identify Financial aid recipients

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USING THE UNUSUAL ACTION CODE DATASET (UNUSUAL-ACTN-D)

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  1. USING THE UNUSUAL ACTION CODE DATASET(UNUSUAL-ACTN-D) Using the Unusual Action Code Dataset.ppt Dorothy Walker, Columbia Basin

  2. Unusual Action Codes are used to tell you something about the student which is not easily available elsewhere in the SM database. • For example, we use UA Codes to identify • Financial aid recipients • VA funded students • Agency sponsored students • Students who don’t want any information released • Those with outstanding library fines Using the Unusual Action Code Dataset.ppt

  3. The file looks like this: Data fields in DETAIL data set UNUSUAL-ACTN-D ------------------------------------------------------------------------------- 1:*SID 4: .SID-3 7: ACTN-ENTR-DATE 2: .SID-1 5: BAD-DEBT-AMT 8: ACTN-ORIG-ID 3: .SID-2 6: UNUSUAL-ACTN ------------------------------------------------------------------------------- ENTER DATA FIELD SELECTION Using the Unusual Action Code Dataset.ppt

  4. Sample UA RECORDS(showing only SID & UA. Students can have zero, one or multiple records) SID UA ------------------- 999-99-0537 F2 GR Student with 3 records BZ 999-99-0546 23 78 999-99-0547 F2 999-99-0552 26 43 25 999-99-0559 01 999-99-0593 78 999-99-0596 E3 F3 F2 Using the Unusual Action Code Dataset.ppt

  5. As long as you are looking for students who HAVE a particular unusual action code, the Data Express procedure to accomplish this is very straightforward. Using the Unusual Action Code Dataset.ppt

  6. Data Express Procedure to List STU-D (name & sid) & UA (Seen in “review”) DJUASMPL(GEN.P290) created by CEIPLUS on 03-SEP-2002 ------------------------------------------------------ OUTPUT FILE FORMAT: procedure execution option OUTPUT FILE LAYOUT: SID X(9) UNUSUAL-ACTN X(2) STU-NAME X(22) SORTED BY: SID X(10) UNUSUAL-ACTN X(2) SELECTED BY: SID X(10) and UNUSUAL-ACTN X(2) Using the Unusual Action Code Dataset.ppt

  7. Linkage FILE ACCESS PATH: STU-D(Image set of SM) SID X(10) SID STU-NAME X(22) STU-NAME UNUSUAL-ACTN-D(Image set of SM), keyed by SID UNUSUAL-ACTN X(2) UNUSUAL-ACTN SID X(10) SID Using the Unusual Action Code Dataset.ppt

  8. Run procedure selecting on UA. ENTER SELECTION VALUES FOR THE FOLLOWING DATA FIELDS: UNUSUAL-ACTNF2,E3 Report Listing SID UA NAME ------------------------------------------- 999-99-0537 F2 KINDA E Z 999-99-0547 F2 NOTSO FUN E 999-99-0596 E3 DWIT JUSTA F2 DWIT JUSTA • SID UA • ------------------- • 999-99-0537 F2 • GR • BZ • 999-99-0546 23 • 78 • 999-99-0547 F2 • 999-99-0552 26 • 43 • 25 • 999-99-0559 01 • 999-99-0593 78 • 999-99-0596 E3 • F3 • F2 Using the Unusual Action Code Dataset.ppt Reads STU-D, links to UNUSUAL-ACTN-D, selects records with UA code F2,E3

  9. Suppose you want to use the same procedure to list all students who DO NOT HAVE unusual action code of F2. They could have no unusual action code records or records with other unusual action codes. The following slide shows 2 listings side by side, one from the procedure run with no selection, and oneselecting UA <> F2. Using the Unusual Action Code Dataset.ppt

  10. Run procedure with: No Selection UA NE F2 SID UA NAME ------------------------------------- 999-99-0537 BZ KINDA E Z GR KINDA E Z 999-99-0546 23 FIT BENNY 78 FIT BENNY 999-99-0552 25 RAIN MICHAEL 26 RAIN MICHAEL 43 RAIN MICHAEL 999-99-0559 01 GONE RUSSELL B 999-99-0593 78 OKAY LILU B 999-99-0596 E3 DWIT JUSTA F3 DWIT JUSTA SID UA NAME --------------------------------------- 999-99-0537 BZ KINDA E Z F2 KINDA E Z GR KINDA E Z 999-99-0539 ARNOT WILLIE 999-99-0540 AGAIN JOSE 999-99-0546 23 FIT BENNY 78 FIT BENNY 999-99-0547 F2 SNEAD SAM 999-99-0552 25 RAIN MICHAEL 26 RAIN MICHAEL 43 RAIN MICHAEL 999-99-0559 01 GONE RUSSELL B 999-99-0587 BATTER CASEY L 999-99-0593 78 OKAY LILU B 999-99-0595 WHILE TERRY A 999-99-0596 E3 DWIT JUSTA F2 DWIT JUSTA F3 DWIT JUSTA Using the Unusual Action Code Dataset.ppt

  11. You will have a record in your record set for every UNUSUAL-ACTN-D record <> “F2” matching a selected SID from STU-D. (i.e. Some students will have multiple records.) Selecting on the secondary file (UNUSUAL-ACTN-D) eliminates from the record set STU-D records with no matching unusual action code record. (i.e. Students with no unusual action code will not appear on the list.) Using the Unusual Action Code Dataset.ppt

  12. WHAT DOES WORK? Using the Unusual Action Code Dataset.ppt

  13. TWO PASSES: • PASS 1 – BUILD KSAM FILE OF SIDs SELECTING ON UA • PASS 2 – LINK TO KSAM FILE WITH “–” (SELECT IF MISSING) Using the Unusual Action Code Dataset.ppt

  14. Pass 1 – Create KSAM SD file – “Review” • CAUASID(GEN.P290) created by CEIPLUS on 05-JUL-2001 ----------------------------------------------------------------------OUTPUT FILE FORMAT: Binary (storage format),KSAM file, SD labelsOUTPUT FILE LAYOUT: Suppress detail records SID X(10)SORTED BY: SID X(10)SELECTED BY: UNUSUAL-ACTN X(2) Using the Unusual Action Code Dataset.ppt

  15. FILE ACCESS PATH: UNUSUAL-ACTN-D(Image set of SM) SID X(10) SID UNUSUAL-ACTN X(2) UNUSUAL-ACTNFIELD DEFINITIONS: SID X(9), X(10) UNUSUAL-ACTN-D picture edit: "^^^-^^-^^^^" UNUSUAL-ACTN X(2) UNUSUAL-ACTN-D heading: "UA"FILE DEFINITIONS: UNUSUAL-ACTN-D Image set of SM HP Dictionary DICT.PUB.PLIB Using the Unusual Action Code Dataset.ppt

  16. Sample Output selecting UA = F2: SID ---------------- 999000048 999000062 999000088 999000091 999000105 999000131 999000279 999000289 999000330 999000352 999000366 999000391 Save in a KSAM SD file with key of SID.(File named $UASIDS) Using the Unusual Action Code Dataset.ppt

  17. Write Procedure for Pass 2 – MAIN MENU ----------------------------------------------------- 1: DISPLAY procedure catalog 2: RUN an existing procedure 3: CREATE a new procedure 4: MAINTAIN an existing procedure 8: EXIT ----------------------------------------------------- Reflection W1 (7.00) ENTER AN OPTION NUMBER 3 Using the Unusual Action Code Dataset.ppt

  18. CREATE a new procedure ------------------------------------------------------- 1: Use HP DICTIONARY definitions 2: Use HP IMAGE root file definitions 3: Use HP Allbase SQL definitions   4: Use FILE definitions 7: RETURN ------------------------------------------------------- ENTER AN OPTION NUMBER 4 Using the Unusual Action Code Dataset.ppt

  19. Use FILE definitions -------------------------------------------------------- 1: ENTER your own file definitions 2: Use File-Definition (FD) file 3: Use Self-Describing (SD) file 5: Use DataExpress subfile -------------------------------------------------------- ENTER AN OPTION NUMBER 3 DataExpressCenter Use Self-Describing (SD) file -------------------------------------------------------- Using the Unusual Action Code Dataset.ppt

  20. SD file name $UASIDS File in local file group (Y/n)? Data fields in KSAM SD file $UASIDS ------------------------------------------------------ 1:*SID ------------------------------------------------------  ENTER DATA FIELD SELECTION 1 Define output specifications ------------------------------------------------------ 1: SID ------------------------------------------------------ ADD ANY MORE FIELDS OR FILES (N/y)? Y Using the Unusual Action Code Dataset.ppt

  21. Existing files in procedure ------------------------------------------------- 1: $UASIDS ------------------------------------------------   Press <Enter> key to select a new file SELECT AN EXISTING FILE Existing definition files in procedure ------------------------------------------------- 1: $UASIDS -------------------------------------------------   Press <Enter> key to select a new definition source SELECT AN EXISTING DEFINITION FILE Using the Unusual Action Code Dataset.ppt

  22. ----------------------------------------------- 1: Use HP DICTIONARY definitions 2: Use HP IMAGE root file definitions 4: Use FILE definitions 7: RETURN ---------------------------------------------- ENTER AN OPTION NUMBER 1 DataExpressCenter Using the Unusual Action Code Dataset.ppt

  23. Use HP DICTIONARY definitions --------------------------------------------------------- 2: Use HP IMAGE data base definitions 3: Use KSAM/MPE file definitions --------------------------------------------------------- ENTER AN OPTION NUMBER 2 DataExpressCenter Using the Unusual Action Code Dataset.ppt

  24. Use HP IMAGE data base definitions --------------------------------------------------------- 1: Display IMAGE data base names 2: Select a specific IMAGE data base 3: Select a specific IMAGE data set --------------------------------------------------------- ENTER AN OPTION NUMBER 2 DataExpressCenter Select a specific IMAGE data base Using the Unusual Action Code Dataset.ppt

  25. IMAGE data base name SM DataExpressCenterData sets in data base SM 1 of 3------------------------------------------------------------------------------- 1: ADMIN-UNIT-M 17: COURSE-ASSGN-D 33: STU-D 2: ADMIN-UNIT-D 18: COURSE-CLASS-D 34: STU-M 3: ADV-A 19: COURSE-CONSTR-D 35: STU-NAME-A 4: ADV-D 20: COURSE-D 36: STU-OPT-D 5: ALT-ADDR-M 21: COURSE-DESC-D 37: STU-YRQ-M 6: APPROVE-PRG-M 22: DEPT-DIV-M 38: STU-TYP-M 7: APPT-A 23: EDUC-PRG-M 39: STU-YRQ-XREF-D 8: APPT-D 24: FOOTNOTE-M 40: TEST-SCORE-D 9: CLASS-A 25: HIST-ARCHV-M 41: UNUSUAL-ACTN-D 10: CLASS-CLUSTER-M 26: INSTR-A 42: UNUSUAL-CD-M 11: CLASS-D 27: INSTR-ROOM-D 43: WLIST-D 12: CONSTR-A 28: MISC-STU-A 44: YRQ-A 13: CONSTR-CLUSTER-M 29: PREV-NAME-D 45: PRG-ALT-AYR-M 14: CONSTR-D 30: YRQ-M 46: COURSE-DESC2-D 15: CONSTR-ROOM-D 31: ROOM-LOC-A 47: COURSE-TITLE2-D 16: COURSE-A 32: STU-CLASS-D 48: STU-PROFILE-D------------------------------------------------------------------------------- ENTER DATA SET SELECTION 39,33 Using the Unusual Action Code Dataset.ppt

  26. Data fields in DETAIL data set STU-YRQ-XREF-D ------------------------------------------------------------- 1:*SID 4: .SID-3 7: .SQ-YRQ 2: .SID-1 5:*STU-QTR 8:*YRQ 3: .SID-2 6: .SQ-SID ------------------------------------------------------------- ENTER DATA FIELD SELECTION 8 Using the Unusual Action Code Dataset.ppt

  27. Data fields in DETAIL data set STU-D 2 of 2 ------------------------------------------------------ 1:*SID 14: STU-NAME 27: STU-WORK-ATTND 2: .SID-1 15: STU-PRG-APPL 28: STU-PRIOR-EDUC 3: .SID-2 16: STU-TYP 29: CENSUS-RACE-CD 4: .SID-3 17: TIME-PREF 30: CENSUS-HISP-CD 5: STU-DAY-PHONE 18: TRNSFR-COL-CR 31: BAD-ADDR-CD 6: .DAY-AREA-CODE 19: VET-BENE 32: STU-INT 7: .DAY-PREFIX 20: YRQ-ACT-STRT 33: STU-PRG-ENR 8: .DAY-SUFFIX 21: YRQ-PLAN-STRT 34: HI-SCHL-GR-LVL 9: STU-ENR-STAT 22: CLVL-GR-PTS 35: CUM-HR-EARN 10: STU-EVE-PHONE 23: CUM-GR-PTS 36: CUM-GPA-HR 11: .EVE-AREA-CODE 24: STU-ORIG-CD 37: TRNSFR-COL-HR 12: .EVE-PREFIX 25: STU-FAM-STAT 13: .EVE-SUFFIX 26: STU-PLAN-ATTND ------------------------------------------------------- ENTER DATA FIELD SELECTION 1,14 SID FIELD HAS ALREADY BEEN SELECTED DELETE THIS DUPLICATE FIELD NAME (N/y)? N Using the Unusual Action Code Dataset.ppt

  28. Define output specifications --------------------------------------------- 1: SID 3: SID 2: YRQ 4: STU-NAME ---------------------------------------------    ADD ANY MORE FIELDS OR FILES (N/y)?   EDIT FIELD DEFINITIONS (N/y)?   ADD ANY COMPUTATIONAL FIELDS (N/y)?   INCLUDE IN OUTPUT 3,4 SORT BY 3 SUMMARIZE BY   SUPPRESS DETAIL RECORDS (N/y)?   SELECT BY 2 ARE THE SPECIFICATIONS CORRECT (Y/n)? Using the Unusual Action Code Dataset.ppt

  29. Multi-file access order --------------------------------------- 1: $UASIDS 3: STU-D 2: STU-YRQ-XREF-D --------------------------------------- THE FOLLOWING FILE(S) ARE REQUIRED TO BE LINKED: 2 3 FILE ACCESS AND LINKAGE ORDER 2,3,-1 Using the Unusual Action Code Dataset.ppt

  30. IS THERE A DEFINED PATH BETWEEN DATA SETS (Y/n)? N DataExpressCenter Linking from data set STU-YRQ-XREF-D to data set STU-D ----------------------------------------------- 1:*SID 2:*STU-QTR 3:*YRQ ----------------------------------------------- SELECT THE LINK FIELD from STU-YRQ-XREF-D 1 Linking from data set STU-YRQ-XREF-D to data set STU-D ----------------------------------------------- 1:*ABBR-LAST-NAME 2:*SID ----------------------------------------------------- SELECT THE KEY FIELD from STU-D 2 Using the Unusual Action Code Dataset.ppt

  31. DataExpressCenter Linking from data set STU-D to file $UASIDS 1 of 2 ---------------------------------------------------------------------- 1:*ABBR-LAST-NAME 17: ECON-DISAD-IND 33: OPT-2 2: ACAD-DISAD-IND 18: ETH-ORIG 34: PLAN-TO-GRAD 3: ADM-NUM 19: FEE-PAY-STAT 35: PREV-COL-1 4: ADM-STAT 20: HI-SCHL 36: PREV-COL-GRAD-1 5: ADV-ID 21: HI-SCHL-GRAD 37: PREV-COL-TRAN-1 6: APP-RCPT-DATE 22: HI-SCHL-LAST-YR 38: PREV-COL-YR-1 7: BA-GRAD 23: HI-SCHL-TRAN 39: PREV-COL-2 8: BRANCH 24: HEALTH-LIM 40: PREV-COL-GRAD-2 9: BIRTH-DATE 25: HNDCP-STAT 41: PREV-COL-TRAN-2 10: CITZ-STAT 26: LAST-YRQ-ATTND 42: PREV-COL-YR-2 11: CLVL-CR-EARN 27: LIM-ENGL-IND 43: REC-FEE-IND 12: CLVL-GPA 28: STU-CITY 44: REG-DEPOSIT-IND 13: CLVL-GPA-CR 29: STU-ST 45: RES-STAT 14: CUM-CR-EARN 30: STU-STREET 46: SEX 15: CUM-GPA 31: STU-ZIP 47:*SID 16: CUM-GPA-CR 32: OPT-1 48: STU-DAY-PHONE ------------------------------------------------------------------------- SELECT THE LINK FIELD from STU-D 47 Using the Unusual Action Code Dataset.ppt

  32. Report Listingof $UASIDSSID ---------------- 999000048 999000062 999000088 999000091 999000105 999000131 999000279 999000289 999000330 999000352 999000366 999000391 Report Listing page 1 of 303   SID NAME ----------------------------------------------- 999-00-0007 YXXXX EXXXXX L 999-00-0050 NXXXXXXXX XXM 999-00-0059 PXXXXX XXXXXXS A 999-00-0083 GXXXXXX-XXXL XXXXXXA C 999-00-0114 BXXXXXXX XXXXXXXIE 999-00-0133 JXXXXX XXXXXA E 999-00-0134 JXXXXXX MXXXXXXE E 999-00-0158 TXXXXXXXXX NXXXXXXXX R 999-00-0211 GXXXXXXXXXX KKKKKKKIE S 999-00-0331 CXXXXX JXXXXXXX K 999-00-0344 GXXXX MXXXX N 999-00-0360 XXXXXX XXXXXXX X 999-00-0398 XXXX XXXXXX X 999-00-0425 XXXXXX XXXXXXXX 999-00-0454 XXXXXX XXXXXXX X 999-00-0505 XXXXX XXXXXXXXX Using the Unusual Action Code Dataset.ppt

  33. ? Using the Unusual Action Code Dataset.ppt

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