#14NTC Speaker Orientation Call

#14NTC Speaker Orientation Call Julia Smith, NTEN Julie Tonroy, NTEN

Julie and Julia? #14NTC SPEAKER PREP CALL Slide 2

Today • Speaker Basics: Sessions, Slides, Logistics, Deadlines • Before the NTC • Getting to the Venue • At the NTC • Prepping for Your Session • Session Evaluations • Thanks and Have FUN! #14NTC SPEAKER PREP CALL Slide 3

Session & Speaker Basics • Thank you! • Review your session date & time: http://nten.org/ntc/breakout • Speaker Resources page: http://nten.org/ntc/speakers • Session days, times, and room locations are still subject to change. • Anything unclear? Email speaker@nten.org #14NTC SPEAKER PREP CALL Slide 4

Deadlines JAN. 31, 2014: Last day to register at the $429 speaker rate • nten.org/ntc/register; email speaker@nten.org if correct rate does not appear • Four speakers per session can access this rate FEB. 18, 2014: Deadline to book hotel room through our host venue. Info at nten.org/ntc/travel WEEK OF FEB. 24: Finalize slides, including your QR code: http://www.nten.org/ntc/eval FEB. 28, 2014: Final session materials uploaded to MyNTC/Sched March 12, 2014: Pre-conferences March 13-15, 2014: #14NTC! #14NTC SPEAKER PREP CALL Slide 5

Slides • Help us help attendees! • Download the official NTC Powerpoint from http://nten.org/ntc/speakers • Add the required NTC slides, including QR code for your session evaluation, to your presentation • Upload to the conference site by Friday, Feb. 28 • Detailed instructions to come to the Speaker Resources page • Need help? Email speakers@nten.org + include session title #14NTC SPEAKER PREP CALL Slide 6

…And Session Logistics All breakout sessions are 90 minutes and you will be equipped with: • A wireless Internet connection • A screen and an LCD projector • A wired lavaliere for up to two presenters • You can request additional AV at your own expense but you must order by Feb. 14 to receive the discounted A/V rate. • Need additional AV? Please email julie@nten.org ASAP. You’ll need to provide: • Your presentation laptop • Any required dongles if you are using a Mac • Supplies such as flip chart paper or handouts you design On-site support: • We do our best to assign a session volunteer to every room. • If you need something, have your volunteer find the NTEN staff, or flag down someone with a walkie-talkie. #14NTC SPEAKER PREP CALL Slide 7

Tips and Resources Reminder: http://nten.org/ntc/speakers Some basic presenting tips: • Interaction is good • Stand up and project • Where appropriate, repeat questions into the mic so everyone can hear • Make yourself available post-session for continued conversation • …And move to the lobby to allow the next speaker to set up #14NTC SPEAKER PREP CALL Slide 8

Checklist: Before the NTC… • Register for the conference • Look up your scheduled time and date at http://nten.org/ntc/breakout • …But remember that times, days, and rooms are subject to change • Spot a conflict? Email speaker@nten.org • Book accommodations • Get to know your co-presenters • Finalize slides, including evaluation slide with QR code #14NTC SPEAKER PREP CALL Slide 9

Planning for DC #14NTC SPEAKER PREP CALL Slide 10

Arriving in DC D.C. Area Airports Three airports service the Washington, D.C. area: Reagan National Airport (DCA), located closest to the Wardman Park Marriott, and on a Metro line for easy access; Dulles International Airport (IAD) in Virginia; Baltimore-Washington International Airport (BWI) near Baltimore Map of Woodley Park and Marriott Wardman Park Hotel http://www.nten.org/sites/default/files/images/marriott_wardman_park.png Metro Rail & Bus Metro rail and bus operates one of the largest public transportation systems in the country. The closest stop to the NTC is the Woodley Park Red Line stop, down the street from the hotel. Fares range depending on destination but you can search for your fare using the Fare Finder. If you plan to use Metro regularly during your stay, consider purchasing a refillable SmarTrip transit card. Place your card over the green arrow reader at the station turnstile, and away you go. Trips taken using a SmarTrip card are a $1 cheaper than those with conventional paper tickets, and help reduce the amount of paper we're using at NTC! All DC Metro transit modes are accessible. For more information, contact the Washington Metropolitan Area Transit Authority. #14NTC SPEAKER PREP CALL Slide 11

Our Venue: Marriott Wardman Park #14NTC SPEAKER PREP CALL Slide 12

When You Arrive… Arriving Thursday or later? Head to the registration desk on the lobby level of the Marriott to collect your NTC badge and materials and say hello to us. Arriving Wednesday? Come see us from 5:00-7:00pm in Roosevelt 4 on the Expo Level. Scope the Speaker Green Room in Room 8209 on the Lobby Level. There, you can: Confirm your AV setup Grab coffee Run through your session with co-presenters using our our standard setup Orient yourself to the Marriott If you can, find your assigned room (per myntc.nten.org) ahead of time #14NTC SPEAKER PREP CALL Slide 15

Make it Your Best Session Ever. • Take time to familiarize yourself • Arrive early to your room • Load your presentation onto your laptop ahead of time • Keep track of time; reserve Q&A time • Be available afterward for questions…out in the hallway #14NTC SPEAKER PREP CALL Slide 16

Session Evaluations Help us help you (and help us make data-informed decisions for future events) Plug the evaluation process to your attendees at the beginning and end of your session We have developed a unique code for every session Check the Speaker Resources page for your code in a few weeks Include the link in your final session slide We will also add it to your session page online Volunteers will be available to assist you Prize raffle! We have Microsoft Surface Tablets to give away this year. #14NTC SPEAKER PREP CALL Slide 17

Sa Thank You and Have Fun! Sample tweet: So excited to present on [TOPIC] with [CO-PRESENTER] at @ntenorg’s #14ntc! nten.org/ntc #14NTC SPEAKER PREP CALL Slide 18

Sa Questions? speaker@nten.org http://nten.org/ntc/speakers #14NTC SPEAKER PREP CALL Slide 19

#14NTC Speaker Orientation Call