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THE BOXED OFFICE

THE BOXED OFFICE. FOR AN ORGANISED LIFE. A NEW APPROACH. Access documents at the click of a button. Take the stress out of searching through cabinets and remove the pile of paper. Outsource accounting processes releasing time for productive activity.

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THE BOXED OFFICE

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  1. THE BOXED OFFICE FOR AN ORGANISED LIFE

  2. A NEW APPROACH • Access documents at the click of a button. • Take the stress out of searching through cabinets and remove the pile of paper. • Outsource accounting processes releasing time for productive activity. • All data accessible from any internet connected location. • Regular management reports.

  3. WHAT YOU GET • A cloud based document management system • No need for paper based files or overflowing In-Trays • Easy and quick retrieval of any document • Automatic backup of all files • Security of a major computer hosting company • Automatic software updates • Book keeping services online • Accounting services online • Tax services online • Accessible from anywhere you can access the internet

  4. WHAT IT COSTSA few typical examples • Initial set up of Evernote and Dropbox and configuration of a scanner £75 • Scanner (Amazon) £350 • Hosted desktop with Sage & 2 logons £600pa • Data processing (with basic book-keeping): 90p per entry: say 3600 entries £3,240 • (No book-keeping 60p per entry: £2,160) • Accounts & tax returns: Ltd Co £1,560

  5. ELEMENTS OF THE BOXED OFFICEAn Evernote account • Store all scanned and other electronic documents, music and photographs in cloud based application accessible from any internet connected computer or phone. • Free software within a monthly upload limit. Small charges apply for a premium account and to raise the upload limit.

  6. EVERNOTE

  7. ELEMENTS OF THE BOXED OFFICE ADropbox account • Store scanned and other electronic documents and photographs in cloud based application accessible from any internet connected computer or phone. • Free software within a size limit; then modest charges apply. • Useful for sharing data rather than for long term storage. More flexible and secure than email with much bigger file limits

  8. DROPBOX

  9. ELEMENTS OF THE BOXED OFFICE A Scanner • Vertical feed OCR scanner recommended which scans both sides of a document and is configurable to save to two locations. • Preset buttons allow various alternative configurations. • Typical prices are from £250 to £350 +vat

  10. SCANNER

  11. ELEMENTS OF THE BOXED OFFICE A Hosted desktop with Sage • Hosted desktop provides a cloud based server, pre-loaded with Sage (upgrades included). • Most other software applications can be loaded at extra cost. • Google web browser, google docs, gmail, and other free applications can be loaded. • Server security and backups are provided.

  12. HOSTED DESKTOP

  13. OPERATION • Open post • Put notes, payment approval, expense codes, etc on document • Scan to Evernote and Dropbox • Shred paper documents (we recommend keeping important ones for 12 months, crucial ones for ever.) • Retrieve previously stored documents • Processing, (data input, management accounts, etc) if required is carried out by our appropriately qualified staff. • Access Sage if required • Reports produced by you or by our outsource service are put in your Desktop folder and or Evernote

  14. CONTACT US • Whether you are interested in all elements of the Boxed Office process or just aspects of it, we would be happy to discuss your requirements and quote you a price. • We are confident that the processes involved will streamline the paper trail, reduce storage costs and ensure documents can be quickly and easily retrieved; staff can be moved to roles which cannot be outsourced and book keeping and management accounts become a by-product. • Talk to us on 0151 353 2772 or email us on boxwellonline@gmail.com

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