1 / 5

Closing Projects

Closing Projects. Research Administrator’s Council November 17, 2003. Criteria to Close Projects on BMS. Sponsored Awards (1xxxxxx): Project Status = CLOSED Award Status = CLOSED Surplus/(Deficit) > $1 or < $-1 (Cum Exp = Cum Rev) No FY activity

baba
Download Presentation

Closing Projects

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Closing Projects Research Administrator’s Council November 17, 2003

  2. Criteria to Close Projects on BMS • Sponsored Awards (1xxxxxx): • Project Status = CLOSED • Award Status = CLOSED • Surplus/(Deficit) > $1 or < $-1 (Cum Exp = Cum Rev) • No FY activity • Internal (5xxxxxx) and Cost Sharing Awards (2xxxxxx): • Project Status = CLOSED • Budget vs Expense/Encumbrance Variance > $1 or < $-1 (Cum Exp + Cum Enc = Budget) • No FY activity • Capital Awards (8xxxxxx): • Project Status = CLOSED • Budget vs Expense/Encumbrance Variance > $1 or < $-1 (Cum Exp + Cum Enc = Budget) • No FY activity

  3. Criteria for Removing Projects from Web Reports and Quick Info • Projects will be ‘dropped’ from the Quick Info and Web Reports when: • Project Status = CLOSED • Project Close Date (date the status of the project is changed to CLOSED) is greater than 45 days from the date the reports are run • Notes: • Project Status must be APPROVED for Web Reports to be created (not SUBMITTED or ACTIVE) • Project Close Date is NOT the Project Duration End Date on the Projects screen

  4. Procedures for Closing Projects • Current/ Future Projects: • Project must stay open until final Award Close-out is complete • Once SPA closes the Award, they will send a reminder message to the Business Manager to close the Project • Old Projects: • Business Managers should review the BMS for closed Awards to determine if any additional projects can be closed

  5. Additional BMS/AMS Changes • Encumbrances added to BMS: • Encumbrance Column added to the BMS • Variance Column calculation is now: BUDGET – CUMULATIVE EXPENSES – ENCUMBRANCES • Federal Funding Sources (BMS and AMS): • Awards with an Award Type of “PRIME-FED%” are now mapped to the Federal Funding Source rather than the Funding Source for the Customer Category • For Example: Subcontract Award from the Air Force through University of Pittsburgh formerly had GL Funding Source of 083020, now has GL Funding Source of 071000 • Effective FY03

More Related