Volunteer Meeting August 16, 2019

2. Volunteer Meeting August 16, 2019 • Thank you all for Coming • The presentation will be uploaded to our website and emailed out to all classroom liaisons this weekend. • Please hold questions and comments due to our limited time and vast topics. Come see us afterwards or send us an email. • We must vacate the Cafeteria by 10:15 a.m. in preparation for lunch. • Don’t forget to log today’s attendance as 1-hour of volunteer time!

3. Why Volunteer? R.L. Stevenson School receives credit from the school district for the volunteer hours logged. This allows R.L.S. to apply for grants, etc.

4. Rules for Volunteering(Adopted from the Volunteer Handbook issued by R.L. Stevenson Administration) All registered volunteers must be approved by the Brevard County District and School Security Division prior to volunteering. The initial application process requires fingerprints and is valid for one year. After that, volunteer renewals can be done on-line (fingerprints remain in the database). All volunteer work must be coordinated and approved prior to just "showing up" at the front office to volunteer. Study Trips / Chaperones: • Must be Registered Volunteers. • Responsible for assigned group of students. • Are selected by the front office through a lottery system. Campus Guidelines for School Access / SIGN-IN PROCEDURES • Sign in through the front office and be allowed entrance. Bring ID • Serve as a positive role model. No profanity, use of drugs, tobacco or alcohol may be used or discussed. No inappropriate topics, making “advances” or selling merchandise to students. • Comply with school dress code, dress conservatively. • If coming to each lunch with child, no outside food allowed in cafeteria. May use picnic tables outside to have lunch.

5. Rules for Volunteering (cont.) VOLUNTEERS CANNOT..... • Provide Students with medication. • Discipline students. • Divulge any personal information about students, parents, staff or teacher. Privacy rules apply. • Circumvent the communication and responsibilities set by the classroom teacher - Teacher must approve the volunteer work. • Enter the school without going through the front office first. • Interrupt teaching time of students and other educators.

6. School Advisory Council August 2019

7. Where does fundraising money go? PALS staff and teachers Teachers • Kept by Stefan Palo for School • Field trips and in-class resources RLStevenson Volunteer Fundraising Group • What makes Stevenson special • Dance and Drama • Technology • iReady

8. Fundraiser Coordinator – Samantha Hafizi • Is a member of the School Advisory Council (SAC) • What I do: fundraise to help pay for dance and drama teachers salary as well as needs in technology. • How: Through events such as Krispy Kreme, Chili’s Nights, monthly themed days, Bingo night, Penguin Palooza, Gala, School Swag, School Kitz, etc. • Why: to pay salary of dance and drama, I-Ready, technology, Blue Ribbon and other needs of the school. • Who: All RLS families

9. Parent Liaison Coordinator for Parents as Liaisons (P.A.L.S.) – Chi Chi Blackburn • Is a member of the School Advisory Council (SAC) • Primary Role is to seek and recruit reliable parents/grandparents/guardians to help support the teachers and students in the individual classrooms and administration. • Works in conjunction with Volunteer Coordinator (Shannon Boyd) to ensure all events are managed and have enough volunteers. • Assist in the preparation of weekly emails for dissemination to classroom liaisons ie: seeking volunteers, notifications, grade level needs, ideas to share, etc. • Presents the monthly volunteer meeting the first Friday of every month. This year we will expand to include guest speakers with topics of interest such as Arts Wheel, Drama Department, Penguin Palooza, etc.

10. Parent Classroom Liaison Role • Serve as the classroom representative who is expected to attend a monthly volunteer meeting. • Help inform, coordinate, motivate families to participate in our school community. • Provide teacher support to help execute special programs for students. • Communicate classroom needs with your families. • Organize and present teacher and staff appreciation gifts. • Emails should be classroom related. Cannot use for self promotion. • Keep PALS Coordinator (Chi Chi Blackburn) informed of any issues or concerns. Please copy all emails to steveandchichi@aol.com.

11. How to become more involved? • Cafeteria needs help! Great way to meet ALL the kids. • Media/Drama/Music/Arts would love dedicated people. Sign-up genius • Find a coordinator doing something you would be interested in and ask how you can help. Refer to RLS Parent Organization List (Pink) • There will be upcoming assignments in classrooms if you are a registered volunteer but usually not in your student’s class; get to know the other students they look up to you and you will get back more than you can ever give.

12. Faculty and Staff Appreciation Breakfast/Lunch • Once a month, excluding December, each grade level is assigned to provide breakfast or lunch to the Stevenson Staff as a way of showing appreciation. • How many people are we serving? Around 60 people • Themes are optional • Sign up through “Sign-Up Genius” • Example: Welcome Back to school breakfast for staff on August 5th

13. To Do’s: • Copy Chi Chi Blackburn (steveandchichi@aol.com) and Dorothy Sloan-Gripp (sloan-gripp.dorothy@brevardschools.org) on any mass e-mail you send to your classroom families. • Bcc to your room families to maintain privacy.

14. Stevenson Forms of Communication • RLS Newsletter issued through Blackboard • P.A.L.S emails to classroom families originating from Chi Chi Blackburn • Facebook: Robert Louis Stevenson Elementary School of the Arts (picture of penguin with sun and rain) • Facebook: RLS Fundraising Group (picture of kids in uniform)

15. Important Links to current information and volunteer opportunities • Sign-up Genius: http://signupgenius.com/tabs/13577D602A7CBE5C60-stevenson • Website RLS Fundraising: www.rlsfundraising.org • Facebook: Robert Louis Stevenson Elementary School of the Arts (Fundraising Group)

16. August Calendar of Events (remaining) • Tuesday, 20 – School Advisory Council (SAC) meeting 4:30 p.m. • Thursday, 22 – Open House. • Session 1 (5:00 p.m. – 5:40 p.m.) • Session 2 (5:45 p.m. – 6:30 p.m.) • Wednesday, 28 – Fundraiser Out of Uniform Day. Theme “inside/out” day. $7/each child or pay for full year of out of uniform for $50/each child. Deadline for full year out of uniform payment. • Friday, 30 – Picture Day. RLS Uniform required (Blue Ribbon shirt allowed as well).

17. September Calendar of Events • Friday, 6 – Volunteer Meeting • Tuesday, 17 – School Advisory Council (SAC) meeting 4:30 p.m. • Tuesday, 17 – Take your “Dear One” to school (National bring your Dad to school day) • Wednesday, 18 – School Teacher & Staff appreciation lunch hosted by 6th grade. • Wednesday, 25 – Fundraiser “Out of Uniform” day. $7/each child if you did not pre-pay for the year (must still comply with BPS dress code) • Friday, 27 – Fundraiser Penguin Palooza

18. Future event needs: • Bingo Night • Moose Lodge North Merritt Island, • Saturday, January 11, 2020, 5 p.m. – 10 p.m. • GALA – “RLS Masquerade” • Raddison Resort in Cape Canaveral • Saturday, February 8, 2020, 5 p.m. – 9 p.m. • Junior Achievement volunteers • Spring 2020?? Specific needs will be communicated in the near future for all events. Pay attention to weekly emails from P.A.L.S.

19. We are the village raising our children…. • We set the example, show off your volunteer talents. • Be a positive role model. • In difficult times, try communicating first, this goes a long way, but remember, a phone call is a moment and an e-mail is forever. • Without volunteers the event is cancelled! • Thank you for all you do! • Contact Chi Chi Blackburn at steveandchichi@aol.com with any questions. If I don’t have the answer, I will work on getting one.