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Prevention Data System

Prevention Data System. How to use it and not have a temper tantrum. http://mpds.sudpds.com. Main Page. Dashboard Tab. To Change Password. Groups. Groups are meetings of 3 or more people that you are more or less convening as a coalition paid activity.

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Prevention Data System

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  1. Prevention Data System How to use it and not have a temper tantrum. http://mpds.sudpds.com

  2. Main Page Dashboard Tab To Change Password

  3. Groups • Groups are meetings of 3 or more people that you are more or less convening as a coalition paid activity. • You have some groups that have been added at the beginning of the year that are all set. • You may need to create new groups for this quarter To View Previously Identified Groups To Add a New Group

  4. Check Out Your Groups Click on the Group Picture or the Tab at the top of the page. There will be a list of “groups” that have been added for your activities this year. This shows the data entered for the year to date.

  5. Adding a Group Click on This Thing

  6. To Add a Group Give it a name, i.e. “Executive Committee” Is it YTA Related? This means, Youth Tobacco Activity? Group Type: One Time On-going other On-going sequential If you pick “One Time” you can only use this group once. If you pick “On-Going Other” it gives you the most flexibility for future meetings. Program Type: Individual or Population? Are you doing one-on-one interventions or population based programming?

  7. Adding a Group, Continued… Minimum Activity Count Put “1” here Maximum Activity Count Be broad here and give yourself some wiggle room because it’s hard to adjust later. Intervention Type: Universal Direct or Universal Indirect. This will default depending on what you’ve selected as your program type, but you still have to “pick” it. Service Population: Pick the best fit Service Domain: Pick the best fit Funding Source: Always pick “SABT Funded” EBP Service Type: Typically, you will pick NREP for programs, Local CA, CBP Best Practice, or YTA/Synar depending on what you are doing. Notes: Whatever you want these for Click “Add”

  8. Adding an Activity Click on This Thing

  9. Adding an Activity You can either add an activity from the Dashboard Page or you can from the Group page. Click on Plus Sign to Add Activity for a Group

  10. Adding Activity to a Group, 1 Group: Select a Group that you have created Activity Name: Give it a name that makes sense, “March Coalition Meeting” Start Date/End Date Start Time/End Time Total Units This adds up for you depending on the times you enter. Total Attendees: This is EVERYONE that was there. Primary Strategy Employed: Pick the Best Fit

  11. Adding Activity to a Group, 2 New Males & Females: These are new since the beginning of the fiscal year. So if you have a regular coalition meeting, everyone is new for the first meeting of the year and then only new people are added in subsequent meetings. Estimated People Reached: Enter the number of people there unless it makes sense to do different. Attendees Completing Group: This comes from the total of people there, not just the new people. Notes, enter anything that you want noted about your event

  12. Entering Staff Under Activity Pick the staff member assigned to this group. If you have new staff, you will need to request the change through the Coordinating Agency. The Units calculates depending on the information above. Strategy employed: This defaults to what you entered under your “group”. You can change it if it makes sense. Note: The system will not allow staff to be in two places at once.

  13. Demographics These entries are for “NEW” attendees or participants only!!! Age Group: Enter the approximate numbers of the new people under each age category. The total added from each category needs to match the “new” attendees. Race: Enter the number from each racial category here. Under this system, Hispanic/Latino and Arab-Caldean are an ethnicity, not a race. Ethnicity: Enter in Ethnicity for NEW people. They all have to be one of the choices in the fields. The totals for these columns must be the same and they must match the “new” people attending your event.

  14. Adding Activity to a Group, 5 Answer if this is a school-based activity. Select “Add” to add the activity. If any of your data don’t agree with the system, it will let you know and you can go back and change something.

  15. Trouble? 2013 Data Entry Due Dates • April 5th, 2013 • July 5th, 2013 • October 4th, 2013 Given the timeliness of these due dates (spring break, 4th of July, etc.), it’s in everyone’s best interest to enter your data monthly and not wait until the end of the quarter. That’s up to you If you have questions about using the system or how to record your data, contact your coalition coordinator. If you need staff added or changes made to your account operations, contact Joel Hoepfner at CMH-CA at hoepfner@ceicmh.org If the system is acting glitchy or not happy for some reason, try restarting your computer and changing your operating system (using Explorer 9 or Google Chrome). Sometimes the system has a preference…

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