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RBOA Inc. 2018 Annual Meeting and Election of Directors

Join us at the Rocky Bayou Country Club on March 6, 2018 at 7:00 PM for the RBOA Inc. Annual Meeting. We will discuss important matters, including the election of directors and committee reports. Your participation is greatly appreciated!

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RBOA Inc. 2018 Annual Meeting and Election of Directors

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  1. Rocky Bayou Country Club 7:00 PM 6 March 2018 RBOA INC 2018 ANNUAL MTG

  2. ROCKY BAYOUOWNERS ASSOCIATION Welcome -- Thanks for Coming !!! Your participation in conduct of RBOA is greatly appreciated 403 members (properties) strong 7-Member Board of Directors, Committees All Volunteers http://rboa.net/

  3. PURPOSE AND POWER OF THE ASSOCIATION “This Association is non-profit, does not contemplate pecuniary gain or profit to the members thereof. The specific purposes for which it is formed are to provide for maintenance, preservation and architectural control of the residential properties and to promote the health, safety and welfare of the residents of said properties.” (Article III of the By Laws)

  4. AGENDA • CALL TO ORDER • QUORUM VALIDATION • ELECTION OF DIRECTORS • SPECIAL THANKS • TREASURER’S REPORT • 2017 BUDGET • COMMITTEE REPORTS • SPECIAL INTEREST ITEMS • OPEN DISCUSSION

  5. ROCKY BAYOUOWNERS ASSOCIATION • QUORUM VALIDATION (26% of 403 = 105) • ELECTION OF DIRECTORS • 7 TOTAL: 5 NEEDED FOR QUORUM, 4 MUST VOTE • NOMINATIONS: ? • VOTING/RESULTS --

  6. BOARD OF DIRECTORS • PRESIDENT PAUL MARYESKI • VICE PRES AL HABERBUSCH • ARCHITECTURAL AL HABERBUSCH • TREAS/SEC MARIAN LOGATTO • ENVIRONMENTAL WILL MCPHERSON • COMPLIANCE FRANK STRASBURGER • WEB SITE MEGHAN O’BRIEN • MAINTENANCE SCOTT WILCOXEN

  7. SPECIAL THANKS • LAWN MAINTENANCE (cutting/trimming) • S & P LAWN SERVICE (ON CONTRACT) • LANDSCAPING • PRO EARTHSCAPES (ON CONTRACT) • ENTRANCE LIGHTING • DESTIN LIGHTING (SUPPLIES) • PESTICIDE SERVICE • BROCK LAWN & PEST CONTROL (ON CONTRACT)

  8. SPECIAL THANKS • SYNOVUS BANK • FINANCIAL ACCOUNTS • CITY OF NICEVILLE • USE OF CITY HALL – no $$ charge • BOOK KEEPING/BILLING • MICHELLE ATKINSON (ON CONTRACT)

  9. SPECIAL THANKS • LEGAL ASSISTANCE • BECKER & POLIAKOFF (ON RETAINER) • JAY ROBERTS, ESQ • JOHN COTTLE, ESQ • LESLIE SHEEKLEY, ES • TAX ACCOUNTANT • STEPHEN SHELTON, CPA

  10. CY 2018 TREASURER’S REPORT $52K Annual Program 403 mbrs x $130 Money Mkt: $33,032 Checking: $13,986 $47,018* * As of 31 Dec 2018

  11. 2018 Approved Budget • Income(403 x $130) $52,390 • $6,400 Carry over from checking $58,790 • Major Expenses Items • Accounting/Administrative 5,000 • Lawn Service9,000 • Brock Lawn Service (treatment) 2,500 • Insurance 4,500 • Landscaping 6,500 • Legal 7,500 • Projects/Maintenance 15,100 • Utilities 6,000 • Other 2,690 $58,790

  12. Estoppel Resolution • Board approved an estoppel fee for property transactions by resolution • Feb Board Mtg – 21 Feb 2018 • $250 fee for current accounts • $150 additional for delinquent accounts • Most HOA’s do this • Board considered a new buyer fee • Requires Association approval

  13. 2017 Project Account • Budgeted $9,000 -- Spent $7,500 • Major expense items • Marysa Entrance Electrical -- $3,000 • Gulf Power & BriteLites • Wava Park (stumps/trees) -- $2,000 • Sprinkler Systems -- $1,000 • Other -- $1,500

  14. $$ Project/Maintenance in 18’(not approved) • Ruckel Entrance Signs: est $3,000 - $5,000 • Island Maintenance/Improvement - $3,000 • Lakeway Entrance needs help • Henderson Dam Inspection (est) - $8,000 • Tree Removal: common areas - $2,000 • Curb Entrances (Jason/Carr/Ruckel) • Your Ideas/recommendations?

  15. Wava Park 2017 project • Boy Scout Project • Troop 356 led by Scoutmaster Jeff Hall • Two phases of development • 1st Phase: Eagle Scout Drew Knebl • 2nd Phase: Eagle Scout Darrell Hall • Walkways, fencing, benches, plants, trees and post markers along the trail at selected points • Good Show by all involved!!!

  16. Wava Community Partners • Lowes of Destin • Home Depot of Destin • Brock Lawn & Pest Control • Bay Area Awards of Niceville • Hodges Brothers Lumber of FWB • 7 Pines Native Nursery of DeFuniak Springs • Professional Tree Climbers of Mossy Head • James Cooper Tree Service of DeFuniak Springs

  17. COMMITTEE REPORTS • ENVIRONMENTAL/MAINTENANCE • COVENANT COMPLIANCE • ARCHITECTURAL CONTROL

  18. ENVIRONMENTAL - Lakes & Dams - Animal Control - Grounds - Entrances - Common Areas

  19. THE LAKES • AMICK, PHELPS, WERK, KENNY, & HENDERSON • BIO-MONITORING • VEGETATION CONTROL • PLEASE CONTACT THE BOARD IF YOU SEE A PROBLEM DEVELOPING THANK YOU FOR YOUR HELP

  20. ANIMAL CONTROL

  21. ALLIGATORS • FLA FISH & WILDLIFE WILL RESPOND • IF GATOR > THAN 4 FEET IN LENGTH • GATORS GROW ONE FOOT EACH YEAR • SMALL ALLIGATOR SPOTTED IN 2011 & 2012 • BE CAREFUL WITH CHILDREN & SMALL PETS • SIGHTING IN 2015 – LAKE AMICK - “removed” • IF YOU SEE ONE, CONTACT US • TELL US IT’S > 4 FEET

  22. BEAVERS • BEAVERS ACTIVE IN LAKE WERK • TREE AND LAKE DAMAGE • TRAPPER ON CALL • RELOCATION NOT AN OPTION • RECOMMENDED TRAP AND DESTROY PROTECT TREES WITH FENCING/WIRE MESH

  23. BEARS • YES, WE HAVE THEM 4 DOCUMENTED SIGHTINGS IN 4 YEARS • KEEP GARBAGE CANS CLOSED • KEEP FOOD INSIDE • CAUTION IN DARK YARDS IF ENCOUNTERED, BACK AWAY SLOWLY

  24. COYOTES • YES, WE HAVE THEM MULTIPLE SIGHTINGS OVER THE PAST 6 MONTHS • KEEP FOOD INSIDE • PROTECT SMALL PETS IF ENCOUNTERED, BACK AWAY SLOWLY

  25. GROUNDS, ENTRANCES, & COMMON AREAS • GENERAL CLEANLINESS & SAFETY • TREES DOWN OR FLOODING ON ROADS • STREET LIGHTING, SIGNS, LANDSCAPING • IMPROVEMENTS NEEDED SEE SOMETHING? PLEASE CALL US Will McPherson or Scott Wilcoxen

  26. 2017 COVENANT COMPLIANCE • Better in 2017 from 2016 • 2 problem properties in foreclosure • One is under contract for sale • Legal action against the second property • Court date set • Waste receptacles left out in view from street • This is a 2015/2016/2017 trend item

  27. 2017 COVENANT COMPLIANCE • 1 violation referred to Association Attorney • Visit the RBOA Web Site for Covenants THANK YOU FOR YOUR COOPERATION

  28. ARCHITECTURAL CONTROL

  29. ARCHITECTURAL CONTROL • ACC Application – for any new house or addition to the property after a house is in place • Download application at rboa.net (Click Architectural Controlon top row) • Info required: what is it; what will it look like; what’s it made of; show on plot plan --where will it be sited on the lot – distances from all relevant property lines - usually sides and rear (include drawings/pictures, specs, site plan) • Owner(s) (not realtor or contractor) signs the request • Find your Unit/Lot # on member list (rboa.net; More; By-Laws Corporate; RBOA Member Property Listing; your address) • Restrictive covenants are on the web site (rboa.net; Covenants 1 & 2 or under more 3-11; your Unit #) • ACC will retain drawings for file – submit in 11” x 14” format

  30. ARCHITECTURAL CONTROL • Variance to Restrictive Covenants • Provide rationale – why can’t your project comply? • Provide written concurrence from owners adjoining your property, or owners that might be affected (e.g. across the street) • In granting set back waivers RBOA assumes no responsibility for encroachment into Utilities/Drainage setbacks from County or other government agency. This is always noted in ACC approval “Notes”

  31. ARCHITECTURAL CONTROL • Who is on the Committee? Your neighbors!! Al Haberbusch - Chairman Bill Osthoff Paul Grimmig

  32. Package Types 2017 • 6 Fences • 2 Sheds • 3 Garages • 1 Pergola • 3 Pool &/or Enclosure • 1 Metal Roof • 2 Covered porch/patio • 2 Pavers • 1 Whole house generator • 1 Bulkhead • 1 RV Pad • 1 Solar Panels QUESTIONS?

  33. Speeding on Ruckel is a cont problem posted 20 mph • Board actions taken: • Requested county assistance • Striping • Speed Cart • Deputy Presence (with radar) • Call Complaint line: (850) 689-5772

  34. SPEED BUMPS • Board of Directors consideration • Placement of speed bumps on Ruckel • 4 to 5 total: 1 or 2 per year • Costly: $3,500 per County Public Works • County will not fund this • Association must pay for this • County will install

  35. Real Estate Market • Good, with fewer homes on the market • New homes are selling quickly: at or near full list price: some developer concessions • “Deer Moss Creek”: 98 single family homes in first phase. 1100 acres total! • Mixed-Use Development • Village Center with shops and more • “Waters Edge” on Edgewater • 30 upscale homes: $480k and up

  36. OPEN DISCUSSION • Comments • Suggestions • Questions

  37. THANK YOUFOR COMING !! HAVE A GOOD YEAR!! http://rboa.net

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