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Highlights from the 2004/5 DPW Annual Report

Recap on the vision and mission, strategic drivers and scorecard, summary of performance, financial performance, achievements, and strategic challenges.

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Highlights from the 2004/5 DPW Annual Report

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  1. Highlights from the 2004/5 DPW Annual Report Year ended 31 March 2005 Delivered by the Director General, James Maseko

  2. Agenda • Recap on the vision and mission • Strategic drivers and score card • Summary of our performance per programme • Financial Performance • Summary of achievements • Conclude with strategic challenges

  3. VISION The department of Public Works (DPW) is committed to facilitating delivery by other departments by providing accommodation and property management services and meeting the objectives of poverty alleviation and transformation.

  4. MISSION The DPW aims to promote the governments objectives of economic development, good governance and rising living standards and prosperity by providing and managing the accommodation, housing, land and infrastructure needs of national departments, by promoting the Expanded Public Works (EPWP) and by encouraging the transformation of the construction and property industries.

  5. Strategic Drivers Have kept the ship on track • Turn around financial management • Zero tolerance to corruption • Drive govt’s flagship EPWP • Ensure an integrated human resources strategy

  6. Strategic Drivers • Strengthen our leadership role in the construction and property industries • Intensify industry transformation • Finalise GIAMF • Re-inforce our custodianship role

  7. Financial management turn around • Unqualified audit report • Improved financial controls • Systems related issues resolved e.g. business and financial systems not aligned • Better sense of where the rand and cents are going-under-spending a thing of the past • Challenges: sustainability of improvement and improving efficiency of expenditure

  8. Zero tolerance on corruption • Corruption is a disease that requires continuous and determined effort • Fronting is corruption and it is fraud • Not good enough to deal with symptoms • Internal audit investigations a key feature of our environment • Challenge; continuous review of systems and processes, reduction of reliance on consultants

  9. Summary of Performance Indicators

  10. Integrated HR strategy • HR strategy continuously reviewed to align it with the strategic plan • Wellness programme in place to support our staff • A representative EE committee in place to advise management • Departmental Bargaining committee in place

  11. Summary of some of the HR stats

  12. Role in the industry • Our role has grown from strength to strength • Led the construction and property charter processes • Co-convened the construction industry conference • Actively involved in the CETA • Promoting labour intensive technology via EPWP • CIDB’s contractor registers

  13. Summary of programme performance

  14. Programme 1 Achievements: • Strategic planning aligned to budgetting • All DDG Posts now filled • Performance bonuses brought tightly monitored • Leadership Way introduced to change organisational culture • Re-engineering of Business Processes • A determined focus on systems yielded results in key areas

  15. Programme 2 Achievements: • Improved optimal utilisation of immovable asset • Minimum management standards developed • Improved relationships developed with clients enabling a high standard of co-operation • Service Delivery Improvement Programme being implemented • Expenditure on key responsibilities have been achieved

  16. Programme 2 Challenges : • Fragmented immovable asset management • Utilisation of Immovable Asset Management (IAM) techniques • Skills shortage of built environment professionals • Lack of Integrated State Property Information System

  17. Programme 2 Cont Solutions : • Government-wide Immovable Asset Management Framework • Service Level Agreements and Client Value Propositions established • Calculations of replacement costs for inner city buildings, investment analysis and property valuation

  18. Programme 3 Achievements: • Launch of the following: • Construction Industry Charter • Property Sector Charter Solutions : • The department initiated a number of programmes to further the goals of transformation and Black Economic Empowerment (BEE) including : • the pilot Incubator programme to benefit emerging contractors • Classifying, registering and initiating development of contractors through the Construction Industry Development Board (CIDB)

  19. Programme 4 • Auxillary and associated services • Main expenditure is in the area of decorating public functions • Our role is being the logistics arm for national government including inaugurations, state funerals, state visits, national day celebrations • Not our core function but important enough to make us proud

  20. The numbers in summary

  21. 3 year expenditure Trend

  22. Capital budget vs expenditure

  23. Key points from financial performance review • Slight under-expenditure in 04/05 due to late additional allocation for property rates arrears: • additional allocation made on basis of DPLG submission to Cabinet re municipality claims of arrears • non-submission of substantiating documentation by municipalities • municipalities submitted current invoices as arrears • municipalities submitted invoices for non-government properties • Generally, figures indicate that DPW has capacity to spend on infrastructure

  24. Summary of achievements

  25. Summary of achievements • Moved from disclaimer to qualified to unqualified audit report from 02/03 to 03/04 to 04/05 • 04/05 audit report has no matters of emphasis on the immovable asset register • Programme to verify and update information on immovable asset register formulated and now in implementation • Proactive disposal programme initiated, in implementation • Exceeded EPWP targets for first year

  26. Summary of achievements cont.. • Drafted Government Wide Immovable Asset Management Bill (GIAMA), approved by Cabinet, currently with State Law Advisor • Over past three years, put in place new structure based on asset management principles in GIAMA, with decentralised implementation • Conceptualised Tshwane Inner City Programme, obtained cabinet approval, in implementation, options analysis methodology developed • CIDB Act implemented: • CIDB formulated and rolling out Contractor’s Register • Various standards for construction industry issued

  27. Challenges going forward • How to sustain the gains to ensure that we don’t regress • Communicating our successes to all our stakeholders (staff, clients, government, PC, public, media, etc) • Focussing our energies on those things that can still go wrong • Introducing knowledge management to institutionalise our Intellectual property (IP) • Overall-a good year on all accounts

  28. Thank you • Staff for their resilience and dedication • Portfolio committee for all constructive criticism • All our stakeholders • My management team for the hard work and helping to drive the change

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