Utility Relocation Electronic Document Management System (UREDMS)

1. Utility Relocation Electronic Document Management System (UREDMS) Transportation Research Board (TRB) 90th Annual Meeting Washington, D.C. January 25, 2011 Utility Relocation Electronic Document Management System

2. HW-09-23 Survey: GCEDMS/UREDMS Fall 2009 Utility Relocation Electronic Document Management System

3. HW-09-23 Survey: GCEDMS/UREDMS Fall 2009 Utility Relocation Electronic Document Management System

4. The Electronic Filing Cabinet • Captures, Stores and Indexes Paper Documents • Interacts with Utility Relocation Data • Work Items and Queues Promote Timely Task Completion • Project Management Tool Utility Relocation Electronic Document Management System

5. What Does UREDMS Encompass? • Web-based Project Planning and Construction Facilitator • Internal DOT Utility-Related Communications • Preconstruction Office • Utilities Office • Right of Way Office • Maintenance Office • Traffic Operation • External Communications • Municipalities • Utility Companies Utility Relocation Electronic Document Management System

6. Preconstruction Benefits • Expedited Project Delivery • Quicker Document Submissions and • Revisions • Faster Review Completion Time • Time and Cost Savings • Reduces Permitting Conflicts of New Utility • Facilities on Proposed Projects • Reduced Unplanned Relocations and Encounters with Unknown • Utilities • Streamlined/Standardizes Processes • More Efficient Utility Section Office Operation Utility Relocation Electronic Document Management System

7. Utilities Benefits • Expedited Document Communication Process • Time Savings • Standardization Statewide Processes/Procedures • Dollars • Manpower • Reduced Potential for Legal Challenges Utility Relocation Electronic Document Management System

8. Future Benefits • Improved Project Tracking Capability • Improved Inventory/Storage • Document Retention which Enables • Informed Decision Making • Improved Asset Management • Promotes Paperless Processes and • “Greener” Agencies Utility Relocation Electronic Document Management System

9. “Why is It Important?”The Texas Experience • Fourteen Thousand utility permits per year • Hundreds of utility agreements per year • Institutional memory at TxDOT & Utilities • Quality of information provided by utilities

20. Success To-Date • Reliable Information Provided to DOT and Utilities thus Creating a More Accurate & Efficient Project Certification • Advanced/Integrated Cost Process • Systematic Process Standardizes Utility Permitting and Coordination • Improved Customer Service (Internal and External) Utility Relocation Electronic Document Management System

21. Looking Forward • Coordination – Cooperation – Communication • Timely, Efficient Relocations • Projects, Efficiently Designed • Cost Efficient Utility Relocation Electronic Document Management System

22. Questions and Comments? Utility Relocation Electronic Document Management System (UREDMS) Utility Relocation Electronic Document Management System

23. The Lead States Team JoAnn Kurts Utility Relocation Engineer Louisiana DOTD 225-379-1427 JoAnn.Kurts@la.gov Chuck Schmidt, P.E. Chief of Design Services New Hampshire DOT 603-271-2297 cschmidt@dot.state.nh.us Jesse Cooper, R.P.L.S. Mapping, Survey and Utility Section Director Texas DOT 512-416-2874 Jcoope2@dat.state.tx.us Eric Felty Acting Section Chief of System Project Development Pennsylvania DOT 717-214-8751 efelty@state.pa.us Larry Ditty Chief Utility Relocation Administrator Pennsylvania DOT 717-214-8762 lditty@state.pa.us Michael Bolden Assistant State Utilities Engineer Georgia DOT 404-631-1379 mbolden@dot.ga.gov Mollie Zauner Assistant Utilities Engineer Minnesota DOT 651-366-4704 Mollie.Zauner@state.mn.us Nick Lefke Utility Coordinator Michigan DOT 517-335-2208 lefken@michigan.gov Utility Relocation Electronic Document Management System