1 / 11

EASTERN NEW MEXICO UNIVERSITY Purchasing Card Training

EASTERN NEW MEXICO UNIVERSITY Purchasing Card Training. Presented by Kenny Prince 562-2493 kenny.prince@enmu.edu. Purpose of Purchasing Card. Make small purchases (under $999.99) Shorten approval process Reduce cost of processing small $ purchases Receive faster delivery of merchandise

barbra
Download Presentation

EASTERN NEW MEXICO UNIVERSITY Purchasing Card Training

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. EASTERN NEW MEXICO UNIVERSITY Purchasing Card Training Presented by Kenny Prince 562-2493 kenny.prince@enmu.edu

  2. Purpose of Purchasing Card • Make small purchases (under $999.99) • Shorten approval process • Reduce cost of processing small $ purchases • Receive faster delivery of merchandise • Simplify the payment process

  3. General Information • Issued to individual • Non-transferable • Does not reflect on personal credit history • Cardholders are personally liable for unallowable or unauthorized charges • Can be used anywhere VISA is accepted, unless restricted by ENMU

  4. Card Limits and Restrictions • Limited to $999.99 per transaction • Do not “split” transactions • Do not pay past due invoices • Thirty day cycle limit • Merchant category blocking, i.e. liquor stores

  5. Signatory Authority

  6. Allowable University Purchases • ENMU Bookstore purchases (Portales Campus only) • Advertising • If the Ad is scheduled to run more than one (1) time, please prepare a requisition for a purchase order. • Equipment • Office Supplies and Forms • Computer Supplies, e.g. software & diskettes • Registrations • Books & Subscriptions( Do Not Purchase More than 1 year at a time).

  7. Allowable University Purchases • Repairs & Repair parts • Services(tax payer identification number required. Social Security or Federal ID number of Vendor. • Miscellaneous items, e.g. video tapes. • Airfare • Rental Vehicles(DO NOT rent 15 passenger vans.) • Lodging When you are ordering supplies, equipment, etc. to be delivered, please have the vendor send directly to your physical address on campus & not to Central Stores. If you are unable to handle the delivery, please prepare a requisition for a purchase order in lieu of using your purchasing card.

  8. Unauthorized Purchases • Items for personal use. • Any single transaction exceeding $999 ( travel items excluded) • Business/travel related meals • Stock items available from our warehouse/items purchased for departmental stock. • Leased items, e.g equipment, building, land. • Maintenance agreements • Sales Tax • Warranties

  9. Unauthorized Purchases • Alcoholic beverages • Trade-In items • Software Licenses • Holiday decorations, etc. • Tuition – DO NOT pay ENMU with an ENMU Purchasing Card. • Fuel Purchases • Gift Cards • Past due invoices

  10. Deactivation of P-card • Personal Charges • Incomplete statements (missing receipts, etc.) • Late Statements • Improper or illegal charges • Sales Tax

  11. Other Information • If you have the travel option on your purchasing card, your per transaction limit is $2500.00 for travel related items only. The $999 per transaction limit is still in effect for non-travel items. • If a credit item appears on your statement a receipt does not need to be attached to your purchasing card statement. • If you have any questions on whether you can purchase an item please call Purchasing at 562-2425 or the Business Office at 562-2611.

More Related