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Introduction

Introduction. Zimbra Advanced Concepts Presented by Andy Plunkett. Introduction. Welcome to “ Zimbra Advanced Concepts”. Close all other applications (including instant messaging, email, etc.), Centra runs smoother 

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Introduction

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Presentation Transcript

  1. Introduction Zimbra Advanced Concepts Presented by Andy Plunkett

  2. Introduction Welcome to “Zimbra Advanced Concepts” • Close all other applications (including instant messaging, email, etc.), Centra runs smoother  • Click on Text Chat in the Centra Toolbar. Send a chat with where you are located today and what made you join the session today.(Keep chat open during the session and post any questions there.) • If you have any Audio or Video difficulty, please either send a text chat or call (501) 671-2086.

  3. Where are you today? Where are you today?

  4. Customizing Zimbra Preferences

  5. Zimbra General Preferences • Most stable theme: Bare • Search Settings: if you check these– you’ll find the email that you accidently junked or deleted • Emails to fetch affects how fast your preview loads • Bubbles– On, you can see who is on a UACES DL • Bubbles— Off, you can see and copy/paste from within an email

  6. Zimbra Mail Preferences Top • Frequent mail checks keep you in the loop, but increase network traffic • Display as HTML for more fonts and images. Display as Text for security • Snippets can save you from needing to open an email

  7. Out of Office, bottom of Mail tab

  8. Zimbra Composing Preferences

  9. Zimbra Signature Tweaks

  10. Zimbra Signature Tweaks

  11. Zimbra Filter: Default

  12. Zimbra Filter Criteria

  13. Zimbra Filter: Actions

  14. Global Address Book This is the list of all @uaex.edu addresses

  15. Zimbra Calendar Tweaks

  16. Carving Your Own Space • Create folders/subfolders • Sharing folders/Briefcase • Contact group creation • Tags • Instant Messaging • Advanced search • Mass scheduling

  17. Folder Creation Steps

  18. Folder options

  19. Zimbra Sharing—Containers • Rightclick on the Item • Click on the Share option listed • Rightclick on a container • Edit Properties

  20. Briefcase Info

  21. Briefcase File Storage

  22. Briefcase Item Actions

  23. Creating a zimbra contact group, pt. 1 • Under Preferences: Turn off Bubbles • Create an email with all the addresses in the to: field • Then select all of the addresses and Copy them • Close the Email

  24. Zimbra Contact group, pt. 2 • Open the Address Book, • Click on New • Click on Contact Group

  25. Zimbra contact group, pt. 3 • Create a name • Paste the addresses at bottom right

  26. Creating a Zimbra Contact Group, Final

  27. Zimbra Tags

  28. ZIM’ing

  29. ZIM’ing

  30. ZIM’ing

  31. Creating a Saved Search

  32. Scheduling Appointments with Multiples • Schedule an appointment like normal • When entering attendees, you can use contact groups • Click More Details at bottom left • After you have all your attendees listed, take a look at the calendar on the left– Green means no conflicts • Left column also lists how many folks are available, along with the room

  33. Suggested Times/Locations

  34. Investigate Scheduling Conflicts • A more detailed view by hour is listed at bottom right • You can hover over conflicts for more information

  35. Can’t be Done with Zimbra mail • Rightclick a file and send to email • Delete a sent email • See if email has been opened

  36. Questions Questions?

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