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Fall 2009 – 8/25/09 Social Event Training

Fall 2009 – 8/25/09 Social Event Training. Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708. Lecture Overview. DO NOW Mandatory Meetings Calgreeks.com The Logistics of Social Events Second response, security reimbursements, booze, etc. GAMMA Overview

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Fall 2009 – 8/25/09 Social Event Training

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  1. Fall 2009 – 8/25/09Social Event Training Omead Barari IFC VP of Risk Management Ifc.risk@calgreeks.com (818) 307-4708

  2. Lecture Overview • DO NOW • Mandatory Meetings • Calgreeks.com • The Logistics of Social Events • Second response, security reimbursements, booze, etc. • GAMMA Overview • J-Comm • Chapter Education Seminars • The basic essentials of hosting a social event • Conclusion/ Last comments/Questions

  3. DO NOW • Contact your home owners, alumni boards, etc. to get a physical copy of your fraternity house’s business license • This is now REQUIRED for registering social events • From now on, you must go in person to: 2100 Martin Luther King Jr. Way 2nd, with $87.50 to register a fire inspection

  4. MANDATORY Meetings Throughout the Semester • To be held on Wednesday Evenings (~8 pm), by me • About three this semester • Can invite BPD, UCPD, FPD, other guest speakers as they fit • Will be used as ‘refreshers’ for social event concerns, risk management, etc.

  5. www.calgreeks.com… • …is your new best friend. • Chapter Resources  Documents and Forms • Contains: everything you need • Chapter Resources  Register an Event • To: register an event… • …which is mandatory for most social events (see criteria)

  6. Party Criteria • 3 of the below 4 must be met for an event to qualify as tier 1, 2, or an off-site event: • Lasts more than 3 hours • Does not end by 9 pm • Alcohol is present • Amplified sound

  7. Booze at Social Events • BYOB Policy • No hard alcohol • Attendee can bring alcohol to chapter house BEFORE event (maximum of 6 beers or 4 wine coolers) • Alcohol to be distributed by contracted, professional, and insured bartending service (AKA a third party vendor)

  8. Second Response Ordinance • “If police are called because of a loud or unruly gathering, the officers initially respond to determine if it is a gathering of 10 or more people that hinders the ‘quiet enjoyment of private or public property’” • First Time – Posted Warning on property • Lasts for 120 days • Second Time – if within the 120 days, $700 fine (or more)

  9. Security Reimbursements • AKA free money!!! • ~$3,000 budgeted for this • Fill out a security reimbursement form after hosting a social/philanthropy event • Receive up to: • 25% back for social events/parties • 50% back for philanthropy events • NEW: reimbursements now for fire inspection fee as well • NOTE: No armed security guards at your events

  10. GAMMA (Anthony) • Greeks Advocating Mature Management of Alcohol • Each chapter must have 1-2 GAMMA representatives • GAMMA is there to HELP – will perform party walkthroughs and assess violations of the situation (form of autonomy) • They have been told to introduce themselves upon entering your house

  11. J-Comm • Being written up by Gamma is simply an ‘observation’ • When goes to J-Comm – will be given due process through an impartial hearing • Beyond J-Comm • Office of Student Conduct  Student Code of Conduct

  12. Chapter Education • Requirement for every chapter every semester • Two consecutive semesters w/o completion = immediate social probation • Best resource: www.greeks.berkeley.edu • PartySafe, B.E.A.R.S., SHAPE, etc.

  13. Hosting a Social Events: the Essentials • Notify neighbors three days before your event with a courtesy letter (required) • Include contact phone number… urge them to work with YOU, over working with the police • Treat the cops with respect • Sober party respondent highly recommended • Greet them at the door, talk to them, etc. – there’s no sense in ignoring them if they are aware of your event • Keep the control

  14. Conclusion • What you should take from this training: • Use calgreeks.com FREQUENTLY • Understand the logistics of risk management, social events, etc. • Appreciate that you decided to be in these roles for a reason, and that it comes with responsibility • Future (mandatory) meetings • More for open discussions, updates, recommendations, etc.

  15. Last Remarks • Email me whenever there is a risk management-related issue with your house, especially second responses. I, and IFC, are here to help • Ifc.risk@calgreeks.com • Stay active in your role • You signed up for this for a reason • Any questions? • Thank you for coming, good luck with the semester

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