Fall 2014 ~ University Supervisors Information and Training

1. Fall 2014 ~University SupervisorsInformation and Training Thanks for coming! Please sign in and update your contact information.

2. Contract Information • Visit Human Resources • Compliance paperwork • Direct deposit • Tax forms • New hires need to contact Bruce Barker for an appointment • bbarker@email.wcu.edu or 227-3122 • Signed Contracts (Emailed from Mary Rompf) • Questions or Concerns? • Contact Regina Aton @ rgaton@email.wcu.edu or 227-7108

3. Travel Reimbursement Travel pre-approval forms no longer need to be completed. • As of January 1, 2013, an approved rate of $0.56/mile for adjuncts (non-residents of Jackson County). Full-time faculty and adjuncts residing in Jackson County are reimbursed at $0.56/mile for trips under 60 miles, and $0.30/mile for trips over 60 miles. (http://www.wcu.edu/about-wcu/campus-services/controllers-office/travel/) • State cars are available with one week’s notice. Contact OFE. • Travel reimbursement processing • Submit travel forms monthly for budgeting purposes • Write “Chena Flood” on the “Immediate Supervisor” line. • Contact Sarah Reams (sereams@email.wcu.edu or 227.7314) with questions

4. Travel Form Example http://www.wcu.edu/about-wcu/campus-services/controllers-office/travel/index.asp

5. Forms • Gather all forms from OFE website ONLY http://www.wcu.edu/academics/departments-schools-colleges/CEAP/ceap-depts/office-of-field-experiences-ofe/ • Contact me if you notice problems with the forms.

6. Program Requirements • These programs have different requirements for the internship/student teaching component of the program. For example, some programs require all students to complete an Intern I experience. Some programs do not require an Intern I experience, but encourage the students to go through it. Some programs do not offer an Intern I experience at all. It can make it challenging to keep track of your interns if you are telling them one thing and a seminar instructor is telling them something else. Be aware that one intern’s experience may look completely different than another intern’s experience in terms of completing requirements.

7. Relationships in Internship

8. Responsibilities of University Supervisor • Differ by program • Autonomy within the WCU guidelines and requirements • Allow flexibility if possible • Foster a supportive relationship with intern, cooperating teacher, and host school • Refer to pages 12 – 14 of the Intern/Student Teacher Handbook

9. 2014 – 2015 Internship/Student Teaching Handbook Page 4

10. 2014 – 2015 Internship/Student Teaching Handbook Page 4

11. edTPA • Programs requiringedTPA for Dec. 2014 graduates: • Birth-Kindergarten • Health and PE • Secondary Social Sciences • All secondary students in Dr. Meltzer’s EDSE 495 seminar class graduating in December 2014 (16 students)

12. edTPA • The following undergraduate teacher education programs will begin to require edTPA in the spring of 2015 for students graduating in May 2015 (Intern I’s this semester): ·         Elementary Education ·         Middle Grades Education ·         Inclusive Education

13. Initial Orientation • There is now a checklist to use during the orientation with interns and CT’s. • Review all listed materials and resources on the checklist. • University Supervisor, Cooperating Teacher and Intern will sign the bottom. • This ensures all parties have received applicable information.

14. Orientation Checklists • ELMG Checklists: • EDSE Checklists:

15. Internship I Contact interns at earliest convenience to: • Send an introductory email to the intern/student teacher, cooperating teacher, and academic supervisor (if applicable). Find out when Intern is reporting to school (many report to host schools when their CTs return after break). Use a WCU email address to avoid confusion! (IT Help Line – 227-7487) • Visit the school to introduce yourself • Address intern/cooperating teacher concerns and familiarize them with the expectations and roles • Check to see that signed health certificates have been turned in to school/district (due before students report) • Schedule initial visit (first observation) • Set tentative dates for videotaped lesson and mid-term conference

16. Internship I • Videotaping instructions: http://www.wcu.edu/WebFiles/PDFs/OFE_Video_instructions.pdf • Video taping equipment is available: • Misty Colton (mcolton@email.wcu.edu) • Hunter Library • Host school

17. Internship I • Assist candidates in planning, reviewing, and teaching lessons (ELMG – 10 lessons, EDSE – 5 lessons) • Provide feedback to observed lessons • Respond to journal entries (minimum of 4 entries) • Provide feedback to videotaped lesson • Establish/retain documentation of interventions

18. InternshipI – Substitute Teaching • Internship I students may not substitute teach on the days they are assigned to a school • They may substitute teach on days they are not in class at WCU or required to be at the host school for internship (Fridays, Spring Break, etc.) • Students should check with the school to inquire about requirements and pay for substitute teaching

19. Internship II/Student Teaching • Contact interns – no later than the first two weeks of public school start date (following break) to: • Send an introductory email to the intern/student teacher, cooperating teacher, and academic supervisor. • Visit the school to introduce yourself • Address intern/cooperating teacher concerns and familiarize them with the expectations and roles • Student teachers - check to see student submitted signed health certificate to school/district (due before students report) • Schedule first observation • Set tentative dates for videotaped lesson and mid-term conference

20. Internship II/Student Teaching • Videotaping instructions: • Video taping equipment is available: • http://www.wcu.edu/WebFiles/PDFs/OFE_Video_instructions.pdf • Misty Colton (mcolton@email.wcu.edu) • Hunter Library • Host school

21. Internship II/Student Teaching • Assist candidates in planning, reviewing, & teaching lessons (15 instructional days) • Provide feedback to observed lessons • Respond to journal entries (minimum of 6) • Provide feedback to videotaped lessons • Establish/retain documentation of interventions • Ensure candidate carries or shares the full teaching load and extracurricular activities/duties for a minimum of 3 weeks or 15 instructional days AND continues in the placement until the last day of class (December 5, 2014)

22. Internship II/Student Teaching • Submit final paperwork (i.e. University Supervisor checklists, grade sheets, signed mid-term and Certification of Teaching Capacity form) to OFE at end of semester. This can be mailed to the office. • Post final student grade to MyCat (in collaboration with the CT/AS) • Verify all evaluations are completed by US/AS and CT to clear for licensure! (as applicable) • Remind students to submit all forms and fees required for licensure to the Licensure Specialist, Barbara Schade at: bschade@email.wcu.edu or (828) 227-2000

23. Action Plans • Establish and retain documentation of all interventions (consult with academic supervisor) • Notify/provide documentation of interventions (i.e. action plan, conferences) to OFE and appropriate program coordinator/department head regarding concerns/issues related to intern performance • Suggested action plan template: http://www.wcu.edu/academics/departments-schools-colleges/CEAP/ceap-depts/office-of-field-experiences-ofe/university-supervisors/resources-for-university-supervisors.asp

24. Attendance Policy • Interns and CTs - keep records of hours/days in the classroom • Students must notify the CT and US by phone if they must be absent • Absences should be made up ASAP • Student must work with the Director of Field Experiences and US if they are absent more than 3 days • Absences for personal business are not permitted • Interns who fail to meet attendance requirements may be removed from internship.

25. Intern II - Substitute Teaching • “They are allowed to substitute only for the cooperating teacher in the classroom in which they are placed until the last two weeks of the WCU semester and after completing the required number of days of successful full-load teaching/co-teaching at which time they may substitute for other teachers in the host school. “ (p. 20) • “An intern/student teacher may not have any paid assignment in the school such as driving a bus, coaching or directing a band that interferes with any internship or student teaching responsibility. Intern II/student teachers should not accept outside employment during full-time teaching… “ (p. 20)

26. Intern II/ST - Early Release Page 21

27. Electronic Evidences (as applicable) A few important points… • All EE’s must be evaluated by both the university rep (US or AS) and a school partner (the CT). • All components of EE3 must be at a 3+ before the I/ST teaches the unit (except MAT and graduate licensure). • EE5 mustshow positive gains in student learning to be acceptable. • The I/ST mustachieve a 3+ on all components of the CTC (EE4) to be licensed. • Contact OFE is you feel an intern/student teacher will not meet the minimum scores by the end of the semester

28. Important Semester Dates • August 18th – first day of WCU classes • September 1st – No WCU classes • Oct. 13th – Oct. 17th – Fall Break (no WCU classes) • Oct. 28th - Advising Day (no WCU classes) • Nov. 26th – Nov. 28th – Thanksgiving Break • Dec. 5th – Last Day of WCU classes • Dec. 12th – Final Grades Due

29. Contact Information Office of Field Experiences – Suite 201 (Killian Building) Phone: (828) 227-7314 Fax: (828) 227-7610 Director of Field Experiences: Dr. Chena Flood (ctflood@email.wcu.edu) Lead University Supervisor: Sarah Reams (sereams@wcu.edu) Admin Support Assoc: Annie McCord Muse (amccord@wcu.edu) Website: http://www.wcu.edu/academics/departments-schools-colleges/CEAP/ceap-depts/office-of-field-experiences-ofe/ Handbook:http://www.wcu.edu/WebFiles/PDFs/OFE_Handbook.pdf