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Payment Module

Payment Module. How it works?. The companies will generate invoices directly in the system and will attach all the inspections report that were approved by PMA Technicians, the PMA Admin will received the invoice, will review the information and proceed to make the payment.

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Payment Module

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  1. Payment Module

  2. How it works?

  3. The companies will generate invoices directly in the system and will attach all the inspections report that were approved by PMA Technicians, the PMA Admin will received the invoice, will review the information and proceed to make the payment.

  4. How a company create the invoice?

  5. Insert your admin username and password. In the third field enter the digit 1

  6. After the company login, will see a new tab called “Invoices”, Press it and will see all the inspections report approved made by his inspectors.

  7. To generate the invoice the company will select all inspections report approved and press Generate Invoice

  8. After the company press Generate Invoice, will pop up the Invoice form. The company will type: 1. Bill To: Company Name 2. Invoice number: Invoice of the company. 3. Other expenses: just if PMA had already approved. 4. Total sum: sum of all inspection reports approved, any comments and will attach the bill or invoice. 5. Comments: any comments tat have the company for PMA Admin. 6. Scan File: to upload the physical invoice of the company. Then will press Go to confirm and send the Invoice to PMA.

  9. After pressing Go, you will notice that status of the inspections change to “Open”, the Invoice Number column will see the number of the invoice and the system will send an email notifying the ASI Admin that have a new invoice in the system.

  10. ASI and Finance Administrator

  11. When the ASI and Finance administrator login will have a tab called Invoice Admin, in that tab will received all the invoices that the company generate.

  12. In the invoices admin tab will received all the invoices. The administrator will check the details of the invoices by pressing Details, by pressing Request the administrator will check all the inspections that related to that invoice. Also will have the ability to see the report. The action column have the buttons to confirm or deny (also will have a pay button, but will be gray out because is just for the finance admin) the invoice and the last column is to check the action history of the invoice. Also the administrator will print a report monthly, weekly or daily.

  13. By pressing Details Button in the Details Column, check the information of the invoice. By pressing Request in the Invoice Request Column, check the inspections that are related to the invoice, also will see the report of each inspection.

  14. By pressing the green checkmark in the Action column will prompt a textbox to write comments and pressing Go will change the status to Confirm, means that the invoice is correct and can be paid. Also will notify the company that the status is confirm and soon will receive his payment.

  15. After pressing Go, notice that the status change to Confirm.

  16. If you press the Red cross, will cancel the invoice. The administrator have the ability to justify why cancel the invoice. Press Go t confirm the cancel.

  17. After pressing Go, notice that the Status change to Denied, informing the inspector that the invoice was canceled.

  18. If we login the company account will notice that the status change to Deny, the company will delete the invoice and generate a new one with the corrections.

  19. When the status of the invoice is Confirm, the Finance admin will receive a notification that the invoice number is ready to paid. As soon finance make the payment need to press the Pay Button to change the status to Paid and inform the company. Note: Finance admin will have the exact screen of the ASI admin with the difference that they will have the Red Cross and a Pay button and the Checkmark will be gray out.

  20. Thanks for your patience

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