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Institutional Repository Planning at UNC-Chapel Hill

Institutional Repository Planning at UNC-Chapel Hill. UNC System Records Officers Meeting General Administration November 13, 2006. How did it get started?. January 2005 convocation Report recommended establishment of institutional repository

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Institutional Repository Planning at UNC-Chapel Hill

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  1. Institutional Repository Planning at UNC-Chapel Hill UNC System Records Officers Meeting General Administration November 13, 2006

  2. How did it get started? • January 2005 convocation • Report recommended establishment of institutional repository • Two committees established – Digital Curation/Institutional Repository Committee (DC/IRC) and Scholarly Communications Committee (SCC)

  3. DC/IRC Membership • Representation from eleven university departments – University Libraries, Health Sciences Library, School of Information and Library Science (SILS), Information Technology Services (ITS), Renaissance Computing Institute (RENCI), Romance Languages, Art, Anthropology, UNC Press, Kenan-Flagler School of Business, ibiblio.org

  4. Library staff on committee • Janis Holder, University Archivist • Caroline Walters, University Records Manager • Andy Hart, Library Preservation Officer • Natasha Smith, Head of Documenting the American South • Tim Shearer, Will Owen, Jill Sexton – Library Systems Office

  5. We have a WIKI! • http://bioivlab.ils.unc.edu/sandbox/UNCIR_Committee/index.php/ • Includes planning documents, links to articles, meeting minutes, membership roster, etc. • Committee members log in to edit pages or make comments, but most is open to the public

  6. Our charge from the Provost: • Develop a feasible plan that will both serve UNC-Chapel Hill’s digital curation needs and will place the university in the forefront of such efforts in the Triangle, nationally, and internationally; • Design a pilot IR and digital preservation program in partnership with ITS, the University Libraries, and SILS that will support ongoing research; • Develop policies, procedures, and long-term digital preservation strategies to benefit the entire campus. This will include strategies to educate the campus community.

  7. Our work so far: • Developed subcommittees based on the Audit Instrument Checklist for the Certification of Trusted Digital Repositories developed by RLG/NARA task force • 4 basic categories: Governance, Technologies and Technical Infrastructure, Community and Digital Assets, Repository Management • We added 5th: Guidance, Training and Engagement

  8. Speakers brought to campus: • Thornton Staples, Director of Digital Library Research and Development at the University of Virginia (Fedora) • Sayeed Choudhury, Associate Director for Library Digital Programs and Hodson Director of the Digital Knowledge Center at Johns Hopkins (repository analysis project) • Gary King and Micah Altman, Harvard-MIT Data Center’s Henry A. Murray Research Archives • Reagan Moore, San Diego Supercomputer Center (SRB)

  9. Staffing/management developments: • 3 positions proposed: Project Manager, Metadata/User Support Specialist, Principal Programmer/System Administrator • Carolina Digital Library development • AUL for Special Collections/Director of Wilson Library (Rich Szary) • Head of Carolina Digital Library (???)

  10. Software/programming activities: • SRB (Storage Resource Broker) version 3.4.2 – an integrated solution that includes interfaces to wide variety of storage systems, user tools, etc. • DSpace version 1.4 – open-source digital repository system, supports capture, storage, indexing, and distribution of digital objects • Fedora version 2.1.1 – open-source flexible service-oriented architecture for managing and delivering digital content

  11. What’s going in the pilot IR? • Finding Aids – xml file format • Electronic Theses – attachments, interface with existing system a challenge • DocSouth – small set of DocSouth files • Campus websites – Chancellor, Provost, Faculty Governance, BOT, SILS, Med School, Music Dept., SFC, Grad School, GA (testing Heretrix) • Minds of Carolina – small set of faculty CVs w/corresponding documentation • Research Labs of Archaeology – specimen catalog, Town Creek Indian Mound digital collection • Odum Institute – existing Odum digital repository (research data)

  12. Documentation drafted so far: • Mission Statement and Governance Policy • Community Deposit Agreement • Infrastructure Planning Group work plan • Service Definition • Added 2 additional working groups: Infrastructure Planning Group and Ingest Working Group

  13. Questions? Helen Tibbo, Chair DC/IRC tibbo@email.unc.edu Janis Holder, University Archivist holderj@email.unc.edu

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