Documentation in Sports Medicine!

1. Documentation in Sports Medicine!

2. Sports Medicine Goals • Relief of pain • Post surgical • Medical problems • Muscle strength and mobility Improvement • Basic function Improvement • Standing • Walking • Grasping

3. Parts of The Paper Trail • Assessment • The Examination • The Evaluation • Diagnosis • Prognosis • Intervention/Treatment • Re-Examination

4. 3 Components of the Examination/Documentation

5. Examination: History/Current Health Status • Medical Background • Age • Medications • Cognitive status • Medical History • Etiology of injury or illness • Event leading to problem • Co-morbities (for example low back pain would be Arthritis, osteoporosis, lack of exercise, stress level, poor self rated health, dissatisfaction with work) • Duration of problem • Clinical Assessments • Muscle Strength & ROM • Reflex Assessment

6. Examination: Systems Review

7. Examination: Tests and measures • Body mechanics • Gait • Balance • Orthotic devices • Prosthetic requirements • Range of motion • Reflex integration • Motor function

8. Assessment: Evaluation • Analysis of: • Examination results • The environment for optimal human functioning • Beneficial environmental factors • Barriers to optimal functioning https://www.youtube.com/watch?v=q-AuuBDbg9E

9. Diagnosis • Follows Examination & Evaluation • Incorporates information from other medical team members • Expressed in terms of movement dysfunction • OR in • Categories of impairments • Activity limitations • Participatory restrictions, • Environmental influences • Individual abilities/disabilities

10. Prognosis • Determine the need for care/intervention • Determine the desired improvement in function • Determine amount of time to achieve that level • Refer to another agency or health professional if treatment is not within the scope of physical therapy

11. Types of Intervention or Treatment • Put into effect and modify to reach goals • Manual handling • Movement enhancement • Physical, electro-therapeutic agents • Functional training • Provision of assistive technologies • Patient related instruction and counseling

12. Intervention or Treatment continued • Prevention of: • Impairments • Activity limitations • Participatory restrictions • Disability and injury

13. Intervention or Treatment continued • Health promotion • Maintenance of health • Quality of life • Workability and fitness

14. Treatment Plan continued • Coordinate the Care Plan • Health care team collaborates • Family and Care giver roles

15. RE-Examination: DETERMINE THE OUTCOMES • Progress of Care • Identify how to measure outcomes • Measure the outcomes to interventions • Modify Care Plan in response to outcomes

16. SampleTreatmentPlan

17. Writing a Medical Record • Punctuation • Avoid hyphens • Semicolon(;) is used to connect two points • Colon (:) is used instead of “is” • Correcting Errors • Never erase or white-out • Cross out with one line, write the date, and initial • Signature • Use your official title

18. Writing a Medical Record The ABCs • Accuracy • Brevity • Clarity

19. Accuracy Never record false information Patient records are legal documents Keep information objective Brevity • State your information concisely but enough information must be presented • Use sentence fragments • Use abbreviations Clarity • Meaning should be immediately clear • Avoid vague terminology • Your handwriting should be legible

20. H.O.P.S. https://www.youtube.com/watch?v=7H4892Ppqa0

21. HOPS- History • History: Attitude, mental condition, and perceived physical state. • Stated by the athlete. • Primary Complaint • Mechanism of Injury • Characteristics of the Symptoms • Limitations • Past History

22. H is for history • Purpose: Find out the symptoms. • What are the component parts? • USE OPEN-ENDED QUESTIONS • Depending on the injury, you may have to ask specific questions • LISTEN • SILENT

23. Seven Attributes of a Symptom • Location: • Quality: • Quantity or Severity: • Timing: • Setting in which it occurs: • Remitting or exacerbating factors: • Associated Manifestations:

24. Sample History Questions • When did problem start? • What makes it better? What makes it worse? • Is it better or worse in the morning or at night? • Is it better or worse w/ breathing, urination, eating, excitement, stress, rest, movements, etc.

25. History of Illness • Have you had symptoms like this before? • Have you had x-rays, MRIs, or CT scans? • Getting better, worse or same? • Have you received any treatments? • Do you have any family history of chronic disease or health concerns?

26. When Pain is associated! • Type of Pain • Acute vs chronic • Local vs referred • Constant vs intermittent • Sharp? • Radiating? • Burning? • Location • Etc.!

27. I is for inspection/ O is for Observation • Purpose: Find out the signs. • Appearance • What does it look like?, skin appearance, signs of trauma • Bilateral symmetry • Bleeding • Color/Discoloration • Deformity • Edema/Swelling • Expressions denoting pain

28. Constant pain Heart palpitations Fainting Night pain or sweats Difficult or painful swallowing Vision loss Unexpected weight loss Insomnia Excruciating pain Nausea, vomiting Difficult urination Blood in urine Dizziness Chronic fatigue RED FLAGS!

29. HOPS- Observation and Inspection • Observation: Measurable objective signs. • Appearance • Symmetry • General Motor Function • Posture and Gait • Deformity, swelling, discoloration, scars, and general skin condition

30. P is for palpation • Rule out FX • Skin temperature • Point tenderness • Muscle spasm • Capillary Refill • Pulse • Begin away from the pain & move towards the injury • Pain & Point tenderness • Malalignment of joint/bone • Crepitus • Swelling

31. S is for stress or special • Functional Tests • Active Range of Motion (AROM) • Passive Range of Motion (PROM) • Resisted Manual Muscle Testing (RROM) • Stress Tests • Ligamentous Instability Tests • Special Tests

32. HOPS- Special Tests • Neurologic Tests • Dermatomes • Myotomes • Reflexes • Peripheral Nerve Testing • Sport-Specific Functional Testing • Proprioception and Motor Coordination

33. Finish it! • Come to conclusions. • Differential diagnosis • List the options • For example – What could it be? • Anterior knee pain • Lateral ankle pain • Your Turn: • https://www.youtube.com/watch?v=0JtR1hsc1IE

34. Daily Documentation of Injuries • Writing SOAP Notes • IF YOU DON’T DOCUMENT IT, IT DIDN’T HAPPEN • https://www.youtube.com/watch?v=x24OLXtEecA

35. The SOAP Note • Organized according to the source the information • S = Subjective • O = Objective • A = Assessment • P = Plan • Sometimes preceded by a statement of the problem • Usually the patient’s chief complaint, the diagnosis, or a loss of function.

36. What goes where? • Subjective • This information is received from the patient • Objective • Results of tests measurements performed and the therapist’s objective observations • Break into separate body parts if necessary • Assessment • Probable or Differential Diagnosis • Plan

37. S.O.A.P. Notes • What are SOAP notes? • S.O.A.P. notes are a concise format of effectively documenting the initial evaluation and progress notes for the injured athlete. • They are part of a system designed to record subjective and objective findings and to document the immediate and future treatment plan for the athlete.

38. S.O.A.P. Notes • Which health care professionals use SOAP notes? • Athletic Trainers • Chiropractors • Physical Therapists • Other health care professionals

39. S.O.A.P. Notes • What is the benefit of using SOAP Notes? • The standardization of a note-taking format makes it easier to transfer patients between providers.

40. (CC) = “Chief Complaint”: • What is written in this section? • The first thing the athlete tells you. • Example(s): • If the athlete/patient comes into the training room/clinic and says, “I hurt my arm” or “my knee is really sore,” you would write: “CC: Right arm pain” or “CC: Left knee soreness.”

41. (CC) = “Chief Complaint”: • What is the purpose of this section? • It makes it easier for the athletic trainer, when looking back through the notes or trying to remember what their original complaint was, to easily identify what area of the body has been injured.

42. (S) = Subjective: • What is described in this section? • This part of the notes is made up of the subjective statements provided by the injured athlete/patient. • The athlete/patient tells the healthcare provider about the injury relative to the history or what he/she felt.

43. (O) = Objective: • What is described in this section? • The objective portion documents information that the healthcare provider gathers during the evaluation.

44. SOAP- Objective: • Observation: Measurable objective signs. • Appearance • Symmetry • General Motor Function • Posture and Gait • Deformity, swelling, discoloration, scars, and general skin condition

45. Findings will include: • Visual inspection • Palpation • Assessment of active, passive, and resistive motion • Additional findings such as posture, presence of deformity or swelling, and location of point tenderness will also be noted here.

46. Visual Analog Scale = • Have the athlete rate their pain level on a scale of zero to 10: • “10” being the worst pain they can imagine • “0” being no pain at all

47. (A) = Assessment: • What is described in this section? • The healthcare providers professional opinion about the nature of the injury. • What is important to remember about this section? • As a student you are not allowed to make the final diagnosis of an injury.

48. SOAP- Assessment • Analyze and assess the individual’s status and prognosis • Suspected injury Site • Damaged Structures Involved • Severity of Injury • Progress Notes

49. Example(s) of what may be written in this section: • “Grade II Right lateral ankle sprain” • “Grade II Tear of the Lateral Head of the Gastrocnemius” • “Cervical Spine Sprain/Strain post-MVA”\ • “Right Subacromial Bursitis”

50. (P) = Plan: • What is described in this section? • Your plan for treatment of the athlete’s/patient’s injury. • This section should include the first aid treatment rendered (e.g. application of splint, wrap, or crutches) to the athlete and the intentions for future treatment.