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Reporting CNX II Orders & Fees in the GWAC Management Module

Step-by-step training module on reporting CNX II orders and fees in the GWAC Management Module of the Assisted Acquisition Services Business Systems (AASBS).

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Reporting CNX II Orders & Fees in the GWAC Management Module

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  1. Reporting CNX II Orders & Fees in the GWAC Management Module CNX II Contractor Training Module

  2. GWAC MM Training Overview Description: This training module will take you step-by-step through the GWAC Management Module (GWAC MM) component of the Assisted Acquisition Services Business Systems (AASBS). Navigation:If the tutorial opens up in your web browser, simply click your mouse or your space bar to advance to the next slide. Use the “Backspace” key to go back. If the tutorial opens in the PowerPoint application, click on “F5” to view the tutorial. Use the spacebar or click your mouse to advance to the next slide. To go back, click on the “Backspace” key.

  3. Glossary

  4. Purpose After completing this training you will understand: • GWAC Management Module Background • How to report Order Data • How to report Order Mod Data • How to report Purchase Data • How to report Associated Government Fee (AGF)

  5. GWAC Management Module • The GWAC MM was designed to: • Meet the reporting needs of the Program Office and interested customers • Facilitate Contract Access Fee (CAF) / Associated Government Fee (AGF) Payment Reconciliation • What this means to Contractors: • Streamlined reporting capabilities • Reduced manual data calls and other task order activity reporting • Ability to track AGF/CAF payment status

  6. Roles & Responsibilities in GWAC MM • GSA PCO – Access to all orders • Approve OCO delegations (DPAs) • Agency OCO – Access to only those orders they awarded • Request Delegation of Procurement Authority (DPA) • Report supporting information regarding the PO • Contractors – Access to all orders within their company • Report data regarding the order they were awarded • Report order modification data • Report Purchase Data amount invoiced • Report AGF/CAF Payments and allocate amongst orders

  7. Roles and Access

  8. GWAC Workflow Overview

  9. } ITSS awarded orders are auto-populated with available data Contractor Tasks in the GWAC MM • Create new order package • Add order mod data • Add purchase data • Add AGF payment data • Complete action items • Reassignment Request – A different OCO needs to be identified on the order • Order Data – Initial data imported from ITSS needs to be completed • Make corrections/adjustments

  10. Order Package • Each Order Package contains the following: • Order Data • Order Mod Data • Purchase Data • Zero Sales Data • If there is no purchase data to report • Estimated AGF Payment due • AGF/CAF Payment Data

  11. Order Package, cont’d

  12. Click on the Enter New Order Package option on the navigation bar: Order Data page will open Enter required fields You may submit form to trigger validation of required fields. Submission of order data creates Order Package Upon submission of form, the system will validate field values. Creating a new Order Package

  13. Top ½ of Order Data Order Data Form

  14. Top ½ of Order Data Order Data Form, cont’d

  15. Bottom ½ of Order Data Order Data Form, cont’d

  16. Order Mod Data Order Mod Data Form

  17. Order Mod Data in the Order Package • Once Order Mod Data has been reported, the record is displayed in the Order Package. • Click on the Contractual Mod Number link to go to view/edit the record. • Each column in the table is sortable ascending and descending by clicking on the arrows.

  18. Reporting Purchase Data • Two ways to report Purchase Data for an order • From the Navigation Bar: • From the Order Package:

  19. Purchase Data Form Reporting Purchase Data for CNX II Orders

  20. Purchase Data Form Reporting Purchase Data for CNX II Orders

  21. Purchase Data in the Order Package • Once Purchase Data has been reported, the record is displayed in the Order Package. • Click on the Purchase Data # link to view/edit the record. • Each column in the table is sortable ascending and descending by clicking on the arrows.

  22. Reporting AGF Payments • For both GWAC and CNX II contracts, contractors are required to remit a fee to the government . • CNX II uses the term Associated Government Fee (AGF). • GWACs use the term Contract Access Fee (CAF). • AGF and CAF are essentially the same type of fee, however in the GWAC MM the fee is titled “CAF”. • The AGF is written into the CNX II contract and is a % of the amount invoiced and paid by the agency. • Contractors may remit a lump sum AGF payment that is allocated to one or more CNX II orders. • Viewable by Contractors and GWAC Center Users only. • AGF Payment Data reported by contractor must reconcile with GSA General Ledger data.

  23. Estimating AGF Due • You can only report your AGF Payment for an order IF you have reported Purchase Data for the order in the GWAC MM. • The Order Package will display the calculated, Estimated AGF Payment amount based on the reported Purchase Data and the applicable Rule / Rate for CNX II. • If there is no purchase data reported for the order or not enough information to calculate the estimated AGF due, then the system will display “NA”.

  24. Reporting AGF Payments • Only one way to report AGF Payments: • From the Navigation Bar, click on Enter New CAF Payment Data.

  25. CAF Payment Data Form Reporting AGF via the CAF Payment Data Form • Two parts to the AGF (CAF) Payment: • AGF/CAF Payment Info • Remit Date, Voucher Number, Total CAF Payment Amount • AGF/CAF Payment Allocation(s)

  26. CAF Payment Form AGF/CAF Payment Data

  27. AGF Allocation • To allocate the AGF payment amongst one or more orders: • Search for an order and add it to the form via the Add button. • Enter the Amount Allocated per order. • System will automatically calculate the amount already Allocated and the amount Remaining to be allocated. • You must allocate the entire Total CAF Payment Amount.

  28. AGF Payment Reconciliation • AGF payments reported by contractors in GWAC MM must reconcile with actual AGF payments. • AGF payments may be made via: • Check • Electronic Funds Transfer (EFT) • Pay.gov • AGF payments have the following available statuses: • Pending • Reconciled • In order for GWAC AGF payments to reconcile with the GSA general ledger: • Remit Dates must match • AGF Payment Amounts must match

  29. AGF Payment Data in the Order Package • Once AGF Payment Data has been reported, each AGF Payment allocation is displayed in the corresponding Order Package. • Click on the Voucher Number link to view/edit the record.

  30. Questions & Support • GWAC questions/problems: • Carey Cook (703) 306-6617 [carey.cook@gsa.gov] • Kim Estep (703) 306-6318 [kim.estep@gsa.gov] • Helen Long (703) 306-6850 [hnlong@noblis.org] • For questions regarding the GWAC Management Module training module for CNX II Contractors please contact AASBS Technical Support: • Phone: (877) 472-4877 • Email: AASBS.helpdesk@gsa.gov

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