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RCBI ‘handover’ meeting Italy-Tunisia ENPI CBC Programme

RCBI ‘handover’ meeting Italy-Tunisia ENPI CBC Programme. Palermo 29 February 2012. Meeting outline. Overview of RCBI tools/materials Review of the involvement of Tunisia and what the programmes plans to do to facilitate involvement

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RCBI ‘handover’ meeting Italy-Tunisia ENPI CBC Programme

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  1. RCBI ‘handover’ meetingItaly-Tunisia ENPI CBC Programme Palermo 29 February 2012

  2. Meeting outline • Overview of RCBI tools/materials • Review of the involvement of Tunisia and what the programmes plans to do to facilitate involvement • Identify what RCBI tools/materials may be needed to help with this and agree a timeline for ‘handover’ • What support might be needed by the JMA/JTS from INTERACT ENPI to help facilitate involvement by Tunisia • Situation at the start of the project (2007) and situation at end. How has it changed • Review of support from RCBI - what was useful and what could be improved and what might be needed in the future programming phase

  3. RCBI materials/tools for transfer – (as needed) - 1 • Database of partners and contacts in Tunisia • E support for project identification and development and project implementation • Identifying and developing ENPI CBC projects: Tips from RCBI practice of supporting potential applicants and partners • RCBI Project Implementation Manual (PIM) • Guides to national requirements for implementing ENPI CBC programmes

  4. RCBI materials/tools for transfer – (as needed) - 2 • The clock is ticking: Steps for preparing ENPI CBC project proposals • ‘Who does What When’ Wheel - Responsibilities and tasks for each programme management structure • Power point presentations from events – Project Preparation workshops, Partner search Forums, Project Management and Implementation training • Reports on PC involvement • Other support?

  5. Involvement of Tu organisations in applications • For a little over 1 out of 10 applications submitted, the applicant is from Tunisia • Tu participation as applicants was more or less equal in the call for standard and the call for strategic projects (11% and 13%) • In terms of the number of partners in applications, Tu participation is around 40% • Tu participation was the strongest in the call for strategic projects (43% compared to 39%) • The success rate of Tu applicants for standard projects was lower than for their Italian counterparts: 9% vs 14% • The share of the budget for projects with Tu applicants was 12% (first call) and with Tu applicants and partners is 42.23%

  6. Nr of applicants by country, callsStandard and Strategic projects

  7. Nr of partners by country, calls Standard and Strategic projects

  8. No. of applicants and partners by country, calls Standard and Strategic projects

  9. Success rate of applicants by country, calls Standard and Strategic projects

  10. Budget share applicants by country - calls Standard and Strategic projects

  11. Budget share by country -Standard call

  12. Involvement of Tu organisations in applications -1 As Applicants: • Low level of representation Reasons: • Weak communication activity in Tunisia • Limited knowledge about the instrument (incl. procedures) • Lack of experience in managing multi-country projects • Limited institutional capacity, human and financial resources (to employ external help and to travel) • Difficulty in finding the right partner • Language barrier • Co-financing requirements • Political instability • Very high level of bureaucracy of organisations in Tu • Legal barriers in Tu to financial flows abroad

  13. Involvement of Tu organisations in applications - 2 As Partners: • Very well represented, well represented (2x), not very well represented Reasons: • Limited knowledge about the instrument • Limited experience and technical/financial capacity • Co-financing requirements • Extensive experience in operational work • Interest in cross border cooperation • Good ideas shared with EU partners • The fact that partnership with PC is compulsory

  14. Involvement of Tuorganisations in awarded projects - 1 As Applicants: • Low level of representation Reasons: • Low quality of projects in some case • Limited institutional capacity, human and financial resources • Limited experience • Political instability • Low level of participation as applicants • Complexity of opening euro accounts in the PC

  15. Involvement of Tu organisations in awarded projects - 2 As Partners: • Well represented (3x), not very well represented Reasons: • The legal requirement about the minimum number of Tunisian partners • Extensive experience in operational work • Support from the National Contact Point and the National Focal Points • The fact that not less than 50% of the budget is appointed to activities in PC countries • Programme provides the opportunity to participate in good projects • Limited knowledge about the instrument • Limited experience and technical/financial capacity • Co-financing requirements

  16. Main challenges - 1 As Applicants: • More focused training sessions could facilitate participation • Improve awareness/knowledge about ENPI opportunities, regulations, procedures • Finding partners in Italy and the skill of creating solid and lasting partnerships • Heavy administrative and financial procedures in order to send currency abroad • Set up of audit and control • Co-financing and the financing of project preparation expenses • Financial management

  17. Main challenges -2 As Partners: • Improve awareness/knowledge about ENPI opportunities, regulations, procedures • Partner search • Financial autonomy • Co-financing

  18. Disadvantage issue Yes (3x), No Reasons: • Lack of experience • Currency exchange policies • Administrative procedures • Problems of co-financing • Coverage of preparation expenses • Dependence on euro (euro accounting)

  19. Effect of balanced participation • Equal treatment of all applicants is more important than balanced participation – 2x • A balanced distribution of funds among participating countries is very important – 1x • Balanced participation is extremely important for programme success – 3x • Balanced participation is very important but there is not much that can be done about this – 1x

  20. Responsibility for facilitating balanced participation • JMA/JTS – 2x • Branch offices – 2x • National authorities – 2x • Other – 1x (national contact point (MICI) and national focal points ) • Possibly JMC (who are responsible for the rules)?

  21. What are you doing now to facilitate participation • Promotion of events, meetings, calls, activities, trainings • Information about programmes • Help to identify partners from other countries • Assist in project preparation and ownership of project ideas and objectives • Programme website has been set up in French, Italian and Arabic language • Publication of working documents, regulations, manuals, project ideas, examples of good practices, databases of eligible partners, programme newsletter • Involvement of mass media

  22. What can/should you do in the future • Improved communication activities (website, media, information events, partner forums) • Visibility actions in Tunisia • Focused training/information sessions about the ENPI CBC approach, rules and instruments • Joint events with the Sicilian partners • Stress on the co-ownership of projects and active participation • Programmes should contribute to project preparation expenses • Create the need by contacting potential applicants

  23. RCBI support to IT 2007-2011 • Support for programming – contributions from experts from Tu and other programming experts • Briefings for officials in Tunisia - in collaboration with the NCP (3) • Training on programme management - JMA/JTS/BO (2) • Events to support calls for proposals - info seminars (4), project preparation workshops (6), partner search forums (3)

  24. RCBI support to IT 2007-2011 • Training in project management & implementation - beneficiaries and partners (2) – JMA/JTS (1) • Support for Tu to participate in programme events (7) • Guide to National Requirements for implementing ENPI CBC projects - steps to takewhenawarded a project

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