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Managing Media Services: Theory and Practice William D. Schmidt Donald Arthur Rieck

Managing Media Services: Theory and Practice William D. Schmidt Donald Arthur Rieck. Chapter 5 Managing Media Materials Services ETEC 579 Dr. Jason Lee Davis Adapted from a presentation by Angela Homan. Managing Media Materials Services.

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Managing Media Services: Theory and Practice William D. Schmidt Donald Arthur Rieck

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  1. Managing Media Services: Theory and PracticeWilliam D. SchmidtDonald Arthur Rieck Chapter 5 Managing Media Materials Services ETEC 579 Dr. Jason Lee Davis Adapted from a presentation by Angela Homan

  2. Managing Media Materials Services In this chapter, you will learn everything you ever wanted to know about… • Ordering • Processing • Circulating …materials and equipment!

  3. The Media Center’s materials collection often includes: • Materials showing motion • Audio materials • Sound and projected still images • Other materials (models, kits) • Print materials

  4. As well as storing materials, the media center must establish policies and procedures to facilitate their selection, processing, circulation, and maintenance.

  5. 5 Steps to a Happy Media Center • Determine collection needs • Select appropriate materials • Develop appropriate technical processing procedures • Develop effective and efficient circulation procedures • Develop materials maintenance procedures

  6. Determine collection needs by… • Soliciting client advice • Cost of media • Equipment needed • Simplicity to use • User familiarity However, the ultimate choice is that of the Media Manager.

  7. Selecting Appropriate Materials • Develop criteria to facilitate the selection process • (written policy should exist) • What should your policy include? • (each one will be different)

  8. Questions Guiding a Selection Policy • What content area should the collection cover? • What media format(s) will be included? • How will materials be evaluated prior to purchasing? • What criteria will be used to evaluate quality?

  9. Questions Guiding a Selection Policy • Will professional review sources be used in the evaluation process? • Does potential use of the material justify the cost? • Are multiple copies needed? • Are similar materials already available in the existing collection?

  10. Now that you have a policy, it is time to select materials!

  11. Locating Sources for Instructional/Training Materials • Catalogs • Brochures • Professional Journals/Periodicals • Advertisements/Reviews • Workshops/Conferences • Client input

  12. Materials Evaluation Procedure (typical) • “Do it yourself” plan - media manager/staff evaluate materials • Materials are purchased without evaluation • All requested materials obtained for preview • Only materials most often rented are purchased • Only materials highly recommended by professional review sources are ordered for preview or purchase • A review committee is used

  13. Evaluation Forms… KISS Keep It Short & Simple

  14. Technical Processes • Acquisitions • Ordering, Tracking, Receiving, Payment • Processing • Inspection, viewing, functional test,defective returns, ID tagging • Cataloging • Classification - Systematic arrangement • Catalog – Total collection index

  15. Non-Print Materials Non-print media should be shelved elsewhere in the collection. Monitoring and access will be much easier if housed in a separate area. Also, machinery needed to use this media can be stored nearby.

  16. Circulation Procedures • Reference & Retrieval • Scheduling & Booking/Check-out • Delivery • Patron Use • Check-in • Inspection • Billing

  17. Maintaining the CollectionKeeping the Collection in Good Physical Condition • Start with quality material • Clean regularly • Provide instructions for accurate use and care of materials

  18. Maintaining the CollectionKeeping the Collection Current Weeding - the process of removing materials from a collection (10% a year) • Age of the material • Circulation statistics • Physical condition • Patron and collection needs

  19. The END

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