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Overview of Course Request System (CRS)

Overview of Course Request System (CRS). Office of Programs and Academic Assessment (OPAA), UIC July, 2010. What is the Course Catalog?. All credit courses approved to be offered by the University – 5386 total approved courses

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Overview of Course Request System (CRS)

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  1. Overview of Course Request System (CRS) Office of Programs and Academic Assessment (OPAA), UIC July, 2010

  2. What is the Course Catalog? All credit courses approved to be offered by the University – 5386 total approved courses Approved course inventory maintained at UIC by the Office of Programs and Academic Assessment A “course” consists of: Course subject (rubric) and number (Math 220) Course title (Calculus I) Credit hours (3 hours) Grading Modes (e.g., Letter grade awarded, e.g., “A”)

  3. What is the Course Catalog? Cont’d Brief description of content Purpose of course, course learning outcomes, assessment methods Prerequisite (e.g., preparation required, e.g., coursework) Type of instruction (lecture versus lab) and contact hours (will meet 3 hours each week) Special notes and conditions about registration and credit General Education Credit

  4. “Cross-Listed” Courses 480 cross-lists at UIC Single course listed under more than one course subject in course catalog Example: African-American History is listed as AAST (African-American Studies) 100 and Hist (History) 100. African-American Studies controls, or has created the course content One unit always “controls” and usually staffs the course Student is assigned under course he/she registers for during registration process

  5. Where do courses come from? An academic teaching unit sponsors a course A course request may be: A new course [does not currently exist] A revised course [change in something, like course title or credit hours] A course drop [request to remove from University records]

  6. Course Request System (CRS) Electronic workflow system that manages the course approval process at UIC http://ossssql1.admin.uillinois.edu/crs/login.asp Gather information for academic review, student information for registration and publications (course schedule and catalog) Manages workflow to the Office of Programs and Academic Assessment (OPAA) Web-based (Explorer or Firefox) Implemented at UIC in August 2000

  7. Course Approval Process

  8. After approval by the OPAA, the following needs to take place:

  9. CRS and Banner Schedule • In general, CRS information is relevant whenever the course is offered • CRS information is used to build the Banner Schedule (Timetable) • Banner Schedule information applies to a particular section (term) offering

  10. CRS and Banner Schedule (cont’d)

  11. Authorizations Sign-offs, approvals & associated comments recorded in CRS Units decide who should have access Possible authorization levels: Data entry only Data entry with approval/sign-off Data entry with surrogate approval/sign-off Colleges can perform tasks for their units Paper authorization forms are submitted to obtain access http://ossssql1.admin.uillinois.edu/oaa/CRSAuthorization.asp

  12. Features of CRS Check boxes, pull-down menus, and some free-form text Includes basic validations Required fields must be entered Logical data entry Course rules Automatic email notifications Notifies users when…. a course requires their review a course has been approved by the campus

  13. Support for CRS Over 270 CRS users across campus Help available directly from system Listserv to communicate with users Training sessions held periodically CRS User Manual http://ossssql1.admin.uillinois.edu/oaa/content/files/CRSHelpManual.pdf

  14. CRS Training Site: http://ims4.vcaa.uic.edu/CRSTraining/login.asp

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