Implementing the University Strategy: Ensuring Success Jon F Baldwin Registrar

1. Implementing the University Strategy: Ensuring Success Jon F Baldwin Registrar

2. “50 by 50” – How will we get there? • Ambitious University Strategy • Clear mission and purpose • Work just beginning • Creativity and innovation combined with effective project management • Put the University Strategy at the centre of what we do

3. Implementation Plan Each Strategic Goal will have a Project Plan setting out: • Academic lead • Admin/Management lead • Project Team (cross functional) • Key objectives and activities • Main Benefits and Key Performance Indicators • Risk Assessment • Projected budget

4. Implementation Plan • Estimated cost of £1.5m; £3.5m; £4.5m; £5m over the next four years • Timescales to be reviewed following prioritisation of goals • Plans embedded within Microsoft Project for ongoing monitoring and tracking • Project plans to be further developed • Project teams to be formed

5. Project Management function • New Project Management function required • Provide market intelligence and planning support for existing goals and new ideas • Closely aligned to Communications Office, especially internal communications • Initial £100k to be funded from Strategy

6. We need to consider ... • Prioritisation of goals • Setting measures, targets and achievable milestones (through Project Teams) • Monitoring progress • Rewarding success • £ £ £ ! ! • Capacity: how many projects can we run? • Resourcing/training needs • Outsourcing versus insourcing

7. Funding the Strategy • Phasing of spend • Seed corn money to enable initial investigations • Embed into normal University monitoring process: 5-year plan, Budget Steering Group • Rationalise existing processes • Ensure value for money

8. RaisingFunds • £200 million investment required (estimate) • Develop more commercial activities - increased expectations of CRAG • Set challenging but realistic targets for donations - increased expectations of DARO • Increased expectations for research grant income and industrial income

9. Communicating Progress • Regular updates • Maintain momentum • Involve departments (academic and administrative) • Recognise when projects aren’t progressing – and remedy asap

10. Opportunities • Involvement of Warwick staff • Quick wins from smaller projects • Interfunctional/cross departmental working • Revitalise Warwick income generation ‘ethic’ • Innovation, creativity and collaboration • Clarity of University mission and purpose

11. What Happens Next? • Incorporate ideas from today • Project teams to meet and agree project plans, including milestones and targets • Further analysis of budgets – cost and income • Priority funding allocated to work on key goals

12. Financial Management • 2007/08 priority funding to be allocated in September • Remaining 07/08 funding to be allocated in November, subject to student recruitment targets • Ongoing funding to be integrated within the 5 year planning process

13. Future Innovations • Bids to be received through departmental 5 year plans • £100k innovation fund (for low cost ideas or relating to support goals only)

14. Monitoring and Reporting • Annual ASDAR process to evaluate and monitor all existing activities against strategic aims • Quarterly Strategy progress reports to Senior Management Team • Annual Strategy Report to Steering • Progress Report to Council in 2010

15. How will we ensure success? • Put the University Strategy at the centre of what we do • Refocus departmental priorities • Embed goals within our activities • Creative thinking and innovative ideas • Interfunctional and cross-departmental teamwork • Effective management and monitoring of projects