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Countrylane Woods II Tonight’s Agenda

Welcome to the Countrylane Woods II Homeowner’s Association, Inc. Annual Corporate Meeting March 6, 2012. Countrylane Woods II Tonight’s Agenda. Proof of notice of meeting or waiver of notice Reading of minutes of the preceding meeting Reports of officers Introductions

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Countrylane Woods II Tonight’s Agenda

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  1. Welcometo theCountrylane Woods IIHomeowner’s Association, Inc.Annual Corporate MeetingMarch 6, 2012

  2. Countrylane Woods II Tonight’s Agenda • Proof of notice of meeting or waiver of notice • Reading of minutes of the preceding meeting • Reports of officers • Introductions • Residents Who Made a Difference in 2011 • 2011 Accomplishments • 2011/2012 Financial Update • Reports of committees • Architectural Control Committee • Election of Directors, if applicable • Unfinished/New business • Volunteers needed • Tile foyer • Channel A & B Restoration • Manchester Alderpersons • Subdivision Lawsuit Update • Q&A • Home Owner Comments • Adjourn

  3. Countrylane Woods IIProof of Notice of Mtg. Newsletter Post Card Notice Web Site

  4. Countrylane Woods IIReading of Minutes of Preceding Meeting CLWII Homeowners Association Agenda/Meeting Minutes, March 7, 2011 Directors in Attendance: K. Brown, L. Lee, M. Ritchie, E. Ruegg, C. Weber H/O in attendance: Approx. 22 Meeting held at Barretts Elementary School Meeting called to order at 7:05 p.m. and adjourned at 8:25 p.m. 1. Trustees/Directors thanked Keith Brown for providing the projector. This saved CLW lI about $175 ± including the school providing the screen. 2. Proof of Notice of Meeting 3. Reading of minutes of preceding meeting (March, 2010). Lynn Lee read the minutes of the 2010 corporate meeting. Minutes were accepted and approved.

  5. Countrylane Woods IIReports of Officers-Introductions • Directors/Trustees • Eric Ruegg • Mike Ritchie • Carol Weber • Keith Brown • Lynn Lee

  6. Countrylane Woods IIReports of Officers-IntroductionsResidents Who Make a Difference • Renee Fronabarger, Easter Egg Hunt • Nancy Pound, Tennis lessons • John Malone,Repaired PVC “cooling” pipes on “Z” pool • Keven Eberhardt, Donated refrigerator for pool patron usage • CLW II Swim Team/Parents, BBQ Fundraiser for National Night Out, & Eleanor Lyons, Ice Cream Treats for NNO • Joel Kray, Karen Dunne, Kathy Rayfield, Eric Nestel, Mary Dippold, Architectural Control Committee • Dexter Hall, Clubhouse renovation • Carol Weber- Newsletter, Lynn Lee- Clubhouse Rental, Keith Brown- Website & Email

  7. Countrylane Woods IIReport of Officers-2011 Accomplishments New St. Louis County Siren System

  8. Countrylane Woods IIReport of Officers- 2011 Accomplishments Common Ground • Reviewed 4 RFPs for mowing-3 year contract. Awarded to Lawn Enforcement • Reviewed 2 RFPs for landscaping & planting. Awarded to Matthew Wyatt

  9. Countrylane Woods IIReport of Officers- 2011 Accomplishments Pool • Reviewed 3 RFPs for pool mgmt. services. Awarded 3-yr. contract (2012-2014) to Midwest Pool Mgmt • No violations issued by St. Louis County at our pools for the entire 2011 swim season

  10. Countrylane Woods IIReport of Officers-2011 Accomplishments Clubhouse • Tiled Foyer • Reviewed 4 RFPs for replacement of HVAC. Awarded to Eggers Htg & A/C • Sent out two RFPs to repair/remodel both restrooms. • Instituted No Smoking in clubhouse/pool areas and established two smoking areas with waste receptacles

  11. Countrylane Woods IIReport of Officers-2011 Accomplishments Clubhouse-continued • Updated all window treatments-4 windows and sliding door & two panels

  12. Countrylane Woods IIReport of Officers-2011/2012 Financial Update • Operating Income • Assessments • Clubhouse Rental • Newsletter Ads • Non-Operating Income • Interest From Bank Accounts • Dividends From CDs & Money Market • Operating Expenses • Expenses mandatory for the maintenance and operation of pool, clubhouse, common grounds, and administration of the subdivision • Project Expenses • Expenses not mandatory for maintenance and operation of CLW II facilities 19

  13. Countrylane Woods IIReport of Officers-2011/2012 Financial Update • Objectives • Provide Fiscal Planning & Controls • Match Total Expense = Total Income • Minimize or Eliminate Taxes • Manage Money Effectively • Interest earned • Operating Income • Operating Expenses • Project Expenses

  14. Countrylane Woods IIReport of Officers-2011/2012 Financial Update • Manage Income • Total Income = Operating Income + Interest/Dividends • Operating Income is primarily affected by changes in the Assessment of Homes • Manage Expenses • Total Expense = Operating Expense + Project Expense

  15. Countrylane Woods IIReport of Officers-2011/2012 Financial UpdateAccount Balances

  16. Countrylane Woods IIReport of Officers-2011/2012 Financial UpdateTotal Income-Expense Summary

  17. Countrylane Woods IIReport of Officers-2011/2012 Finances • Complete the following 2012 Projects • Bathroom Renovation • Great Room Renovation • Manage Expenses to Meet Income

  18. Countrylane Woods IIReport of Officers-2011/2012 Finances Accomplishments Since 2000 • Goals For The Trustees Since 2000 • Modernize the CLWII Facilities and Common Grounds to Provide • Increased Value for Our Homes • An Attractive & Safe Place for Residents and their Children to Play, Swim, & Hold Events • A Neighborhood That Attracts Potential Home Buyers

  19. Countrylane Woods IIReport of Officers-2011/2012 Finances Accomplishments Since 2000 • Common Grounds • Erosion Repair – 2 Areas • Renovated Picnic Areas • Built Flower Beds • Installed Sprinklers for Flower Beds • Repaired Tennis Courts – Twice • Renovated Playground • Sealed & Striped Parking Lot

  20. Countrylane Woods IIReport of Officers-2011/2012 Finances Accomplishments Since 2000 • Pool • Resurfaced Lap Pool • Repaired Pool Deck Caulking • Replaced Pool Filters • Replaced Pool Lounges, Chairs & Tables

  21. Countrylane Woods IIReport of Officers-2011/2012 Finances Accomplishments Since 2000 • Clubhouse Exterior • Resided & Painted Clubhouse • Replaced Windows & Gutters • Rebuilt Deck • Repaired Roof & Chimney Leaks • Installed Security Cameras

  22. Countrylane Woods IIReport of Officers-2011/2012 Finances Accomplishments Since 2000 • Clubhouse Interior • Renovated Kitchen & Banquet Room • Replaced Electrical Panel and Service • New Banquet Chairs, Tables & Bar Stools • New Blinds & Curtains • Installed Wall Air Conditioners • Replaced Furnace and Air Conditioner • Painted Lower Level • Replaced Check-In Desk • Installed Wireless Internet Access • Installed HDTV Access

  23. Countrylane Woods IIReport of Officers-2011/2012 Finances Accomplishments Since 2000 • Looking Forward • Tennis Court Repair • Resurface Parking Lot

  24. Countrylane Woods IIReports of CommitteesACC Introductions • Architectural Control Committee • Mary Dippold • Karen Dunne • Joel Kray (Chairperson) • Eric Nestel • Kathy Rayfield

  25. Architectural Control Committee Countrylane Woods IIReports of Committees Summary of 2011 Approved Applications for Review of Exterior Home Repair / Improvement Projects Total of 48 Applications Received Total of 72 Project Approved Breakdown of Approvals • 19 Color samples approved • 4 Color samples denied

  26. Countrylane Woods IIReports of Committees Architectural Control Committee Summary of 2011-continued Breakdown of Approvals-continued • 11 Siding Projects, 4 T1-11, 3 Cement/fiber, 4 LP Smart Side • 7 Doors painting • 6 Decks replaced, 4 existing decks stained • 3 New fences, 4 Replacement fences, 1 Roof • 3 Projects Replace Windows, 2 Doors replaced • 3 Projects Replace Windows, 2 Door Replacements • 12 Other projects (awing, screened porch, 2-story addition, driveway, brick patio, concrete stairs, etc.) 33

  27. Countrylane Woods IIReports of Committees Architectural Control Committee Summary of 2011-continued Letters Written to Homeowners from ACC Cedar terrace home & trim panted a disallowed color without ACC approval. Homeowner given 12 months to comply. Letters were issued to homeowners with fences along Big Bend to have them painted at one time & in one color at a competitive “bulk rate.” Not enough participation so project was ended. No further action. 34

  28. Countrylane Woods IIReports of Committees Architectural Control Committee Summary of 2011-continued Letters Written to Homeowners from ACC-continued In the past the ACC has approved paint colors based on small paint samples with finished project a different color. The ACC now requires paint samples be submitted on a one foot square of material on the home or to be used on the home. Indentures require wood tones of tan, brown, cedar, or shades of gray, not another color with a little gray mixed in. Updated photos of most cedar homes with projects between 2006-09 have been taken, to finish Spring 2012. 35

  29. Countrylane Woods IIReports of Committees Architectural Control Committee Summary of 2011-continued ACC Plans For 2012 Continue to remind homeowners that any trim around windows and doors cannot be painted white or black. Horizontal and corner trim must be the same color as the home. 36

  30. Countrylane Woods IIReports of Committees Architectural Control Committee Summary of 2011-ACC Plans For 2012-continued Reminder to ALL Residents of Countrylane Woods II A Review for Architectural Control Should be Completed for Any Exterior Home Repair or Improvement Project except planting trees and shrubs This quick and painless process is in place to prevent a homeowner from making mistakes that may end up costing them time and money. Please ask for permission in advance. Do not ask for forgiveness after the fact Projects done in violation of the subdivision indentures will need to be redone at the homeowner’s expense. 37

  31. Countrylane Woods IIElection of Directors, If Applicable Eric Ruegg elected as trustee and corporate director/President– Term expires 1/13 Mike Ritchie elected as trustee and corporate director/Treasurer– Term expires 1/13 Carol Weber elected as trustee and corporate director/Secretary– Term expires 1/13 38

  32. Countrylane Woods IIUnfinished/New Business • Volunteers Needed • Architectural Control Committee • Build new lifeguard stands in early spring 2012 • Trustee Positions Expiring, - 1 in 11/5/12 - 3 in 1/31/13 • Clubhouse/Picnic Area Clean-up • Simple repair work at clubhouse

  33. Countrylane Woods IIUnfinished/New Business Channel A Restoration Completed 12/10 Re-rock creek bed with proper rock, completed 7/11. CLW II common ground re-seeded & erosion issues addressed, 10/11 Review of tree survival, Spring 2012 40

  34. Countrylane Woods IIUnfinished/New Business Channel B Restoration $300,000 appropriated by City of Manchester for engineering study. North section first, South section second. Updates to follow. 41

  35. Countrylane Woods IIUnfinished/New Business • City of Manchester Alderpersons • Michael Clement • Marilyn Ottenad

  36. Countrylane Woods IIUnfinished/New Business Lawsuit Update 2006 a lawsuit filed by 4 residents and later enjoined by 12 others against the Trustees and Directors of CLW II Results of the lawsuit The court ruled that indentures are attached to the land and cannot be superseded by corporate bylaws Our corporate bylaws were adopted in 2005 and ratified by the homeowners by a vote in 2009. These are the governing bylaws of our Homeowners Association The elections held by the plaintiffs to remove the Trustees and Directors were declared invalid 43

  37. Countrylane Woods IIUnfinished/New Business Lawsuit Update - continued The court ruled that the duly elected Trustees and Directors of CLWII were Eric Ruegg, Keith Brown, Lynn Lee, Mike Ritchie and Carol Weber Court costs were assessed against the plaintiffs Plaintiffs file a motion July 2010 Plaintiffs file a motion for a new trial and to reconsider the previous judgment The court denies the motion 44

  38. Countrylane Woods IIUnfinished/New Business Lawsuit Update - continued Appeals Court Motion to Appeal by Plaintiffs The Plaintiffs position was that the Circuit Court did not rule on all complaints and the case should be appealed. The Appeals Court ruled that since the Plaintiff’s position was that there was no final ruling, then the case could not be appealed and the motion for appeal was denied. Circuit Court Plaintiffs petitioned the Circuit Court to re-open the evidence (trial). 11/2/2011-The Circuit Court filed an “Amended Judgment of Finding of Fact and Conclusions of Law” and Order denying Plaintiffs motion to re-open evidence. 45

  39. Countrylane Woods IIUnfinished/New Business Lawsuit Update - continued Appeals Court 2/21/2012-Plaintiffs have filed a notice of appeal of the Circuit Courts decision Small Claims Court 12/30/2010-John Osthus filed a small claim’s case claiming that he had to unlawfully pay assessments in excess of $250 for the years 2007, 2008, 2009 and 2010. He also claimed that indenture amendments were not correctly passed and the value of his house had decreased by the new restrictions. 46

  40. Countrylane Woods IIUnfinished/New Business Lawsuit Update - continued Small Claims Court 2/2/ 2011-The subdivision attorney filed two motions to dismiss and a counter claim for “abuse of process”. The court upheld the motions to dismiss and awarded CLW II HOA $500 in the counterclaim Trial De Novo (Small Claims Appeal) 4/1/2011-The Trial De Novo was dismissed since the court stenographer forgot to take notes. 47

  41. Countrylane Woods IIUnfinished/New Business Lawsuit Update - continued Small Claims Court 8-29-2011-The second Trial De Novo ruled that all claims brought by Mr. Osthus were dismissed just as in the original small claims court. The $500 awarded to the subdivision for abuse of process was dismissed. 48

  42. Countrylane Woods IIUnfinished/New Business Lawsuit Update - continued Appellants & Intervenor- Appellants Source: Missouri Case Net Below are the residents who filed the notice to appeal and those who later intervened and were added to the appeal. Appellants - John Osthus, Michael Page, Richard Duff, Mary Fitzpatrick  Intervener-Appellants - Frances Levy, Harold & Beulah Boll, DenealSchilmeister, John & Patricia Hamill, John & Beverly Boyland, Francis Basler, Steve & Mary KokenBuschman, Henry & Patricia Thill, Camille Demeter, Dorothy Callier, Miles Whitener, Doris Hendrickson, Brad Bomaz, and Margaret Mathey 49

  43. Countrylane Woods IIUnfinished/New Business Lawsuit Update - continued Lawsuit Costs to Date Direct costs to CLW II $18,107.32 Traveler’s Insurance $64,370.00 TOTAL $82,477.32 50

  44. Countrylane Woods IIHomeowner Comments

  45. Countrylane Woods IIAdjourn 52

  46. Countrylane Woods IIHomeowner’s Association, Inc. Thanks for attending and please drive home safely

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