Call for Proposal Presentation Info sessions

1. Support to the social inclusion of the most vulnerable groups, including Roma, through more diversified community-based social services Call for Proposal Presentation Info sessions

2. Disclaimer: • This presentation represents summary of published Guidelines for the EuropeAid/135483/DD/ACT/RS Call for Proposals. • In the case of any discrepancy between the Serbian and English version, the English version shall prevail. • The presentation is provided for information purpose only and cannot be considered as part of the call for proposals. • The interested applicants are recommended to read carefully the Application Package in its entirety and not to solely rely upon the basic information provided during the information session.

3. Background • Insufficient development of community based services in Serbia: needs are not fully met • Need to mainstream „projects“ into sustainable services, consolidation • Particular vulnerability of the members of the Roma national minority

4. The Objectives of the Call Overall objective: • To improve social inclusion and poverty reduction among the most vulnerable and disadvantaged groups

5. The Objectives of the Call, cont. Specific objectives: • Provision of sustainable community-based social services for vulnerable and disadvantaged groups. • Initiatives aimed at active socialinclusionof Roma. • Partnering of different stakeholders involved to achieve efficient use of resources. • Inter-municipal cooperation (cluster approach) towards economies of scale and budget efficiency.

6. Funds available Total:4 350 000 EUR(EU grants) • Lot 1 - 2 900 000 EUR (community based services), including: • Non-cluster projects (2 150 000 EUR) • Cluster projects (750 000 EUR) • Lot 2 - 1 450 000 EUR(active inclusion of Roma), including: • Non sub-granting projects (950 000 EUR) • Sub-granting projects (500 000 EUR) but the Contracting Authority may reallocate available funds to other lot or priority.

7. What does this mean? • Roma can be targeted only under Lot 2? • NO, the approach is inclusive • Can non-Roma be targeted through Lot 2? • YES, the approach is specific, but not exclusive.

8. Rules applicable to both lots

9. Partnership „terminology“ • The applicant, is the entity submitting the application • Co-applicant(s) participate in the action, and their costs areeligible. • Affiliated entities may be: • entities together forming one entity established specifically for the action. • entities having a (legal or capital) link with the applicants, which is not limitedto the action. • Associates, Contractors and Third parties.

10. Max number of applications and grants • Applicant: MAX 1 application per lot • However the applicant may be a co-applicant or an affiliated entity in another application. • Co-applicant: unlimited applications • The co-applicant may be awarded more grants – limited by management capacities (use common sense!). • The co-applicant may be the applicant or an affiliated entity in another application • Affiliated entities: unlimited applications

11. Co-funding • Minimum 10% co-funding must be ensured (salaries of public servants can be counted for cofunding). • It must be financed from sources other than the European Union Budget or theEuropean Development Fund

12. Location of the actions • Actions must take place in Serbia (however portions of actions can take place outside, e.g. study tours)

13. Ineligible activities • Individual sponsorships (e.g. participation in workshops,seminars, conferences and congresses); • Individual scholarships for studies or training courses; • Supporting to political activities or political parties; • Charitable donations; • Actions related totobacco,alcohol, arms and munitions

14. Cross cutting issues • Equal Opportunities and non-discrimination • Environment and climate change • Civil Society/Stakeholders involvement

15. Indicative list of „side“ activities • Creative use of media and social media channels • Needs analysis, research and studies; • Exchanging know-how and applying best practices; • Organization of public events, performances and competitions, other community related work; • Promoting citizens participation, and public oversight over delivered services; • Business and entrepreneurs networking (to explain and promote corporate social responsibility); • Specialized training or retraining of staff of the service providers or from relevant local authorities (e.g. social service quality inspectors at local level).

16. However... • The main aim of this Call is to direct work with specific beneficiaries.

17. Visibility • Plan visibility campaigns to raise awareness on EU support to provide social services for vulnerable groups. • EU Visibility Guidelines for external actions:http://ec.europa.eu/europeaid/visibility/index_en.htm.

18. Eligible and ineligible costs • Simplified cost option is allowed: • Limited to : Salaries (1.1 and 1.2) and Travel (2) • Max EUR 60 000 (per co-applicant) • Cannot be modified through minor changes! • Ineligiblecostsare listed in pages 22, 23 of the GfA. • Evaluations of the action are ineligible • Expenditure Verification Reports ("audit") will be performed by the contracting authority (do not include in budget)

19. The procedure to apply, PADOR • Phase 1, concept note: • All applicants must register in PADOR • Co-applicants and affiliated entities are strongly recommended to register in PADOR (though not obligatory). • Phase 2, full proposal: • all pre-selected applicants,co-applicants and all their affiliated entities must register in PADOR

20. The procedure to apply, Concept Note Restricted Call for Proposals: • When applying only submit the Concept Note. • Ifshortlisted, you will be invited to submit Full ApplicationForm: • The key elements of the Concept Note cannot bemodified in the full application form. • The EU contribution cannot vary from theestimate in concept note by more than 20%.

21. What to send? • Concept Note • Checklist for the Concept Note (Part A section 2 of the grantapplication form) • Declaration by the applicant for the Concept Note (Part A section 3 of thegrant application form) submitted in one original and 2 copies in A4 size, each bound. • Instructions on page 25 of the GfA: • address, • electronic version, • sealing • etc.

22. Deadline to submit CN • The deadline for the submission of Concept Notes is 19 May 2014. • Any Concept Notesubmitted after the deadline will be rejected.

23. Community-based social services Lot 1

24. Lot 1 – Size of grants, co-funding and duration • Non-clusterprojects: • MIN 100,000 EUR • MAX 200,000 EUR • Co-funding(fundswithwhichyouneed to contribute to the action): • MIN 10%. • MAX 40% • Cluster projects: • MIN 100,000 EUR • MAX 300,000 EUR • Duration: • Min 18 months • Max 24 months

25. Lot 1 - What are community based services? • Law on Social Protection – services in Article 40, groups 2,3, 4 and partially 5 (shelters) • For groups of beneficiaries as defined in Article 41 of the Law on Social Protection • To be provided by local self-governments: • Article 64 of the Law on Social Protection • Article 206 of the Law on Social Protection.

26. Lot 1 - What are cluster projects? • Community based services provided in the inter-municipal setting(at least two geographically adjacent municipalities) • They intend to achieve economies of scale andbudget efficiency

27. Lot 1 – Who can apply? • legal persons, non-profit-making, directly responsible for the preparation and management of the action, including: • non-governmental organizations • local authorities, including cities, towns, municipalities or city municipalities of the Republic of Serbia • public institutions belonging to the social protection sector

28. Lot 1 – Is partnership mandatory? • No. However: • Applicants registered out of Serbiamust apply in partnership with a co-applicant registered in Serbia • Applicants for cluster projects must apply in partnership with one ormore co-applicants.

29. Lot 1 –Other rules and recomendations re eligibility of applicants • Article 64 of Law on Social Protection, commissioning of the services • Licencing, deadline until May 2016 • Support to establishing of new services should preferably take place in least developed municipalities.

30. Lot 1 – Financial restrictions (most relevant) • Purchase of equipment and vehicles, space rehabilitation, infrastructural works and development of technical documentation for these purposes: • Must be aimed at community based service development • If only works or supplies, max 30% of total budget • If both works and supplies, max 40%. • Civil servants or other public employees cannot receive salary top-ups(however their salaries can be counted as co-funding)

31. Lot 1 – What will be funded? Eligible actions under this lot must: • Support social inclusion of vulnerable and disadvantaged groups in community-based settings; • Show that the relevant decision-making institution (e.g. municipality) will ensure the service continuation after end of the project; ƒ • Make service available to Roma population in general; • Show that at least 50% of beneficiaries are women; • Ensure monitoring of minimum standards in practice (e.g human rights), through third parties (i.e. civil-society organizations or municipal services)

32. Lot 1 – What will be funded? (cont.) • You can select between 3 sub-objectives (regardless of the cluster or non-cluster type of your project): • FURTHER STRENGTHENING of EXISTING SERVICES • ESTABLISHMENT OF NEW SERVICES • INNOVATIVE SERVICES

33. Lot 1 1. Strenghteningexisting services • Services for which national minimum standards are already set in corresponding bylaws. • A licensing requestmust have been submitted to Ministry (at the time of submitting the full application). • As a minimum, the project must • Either increase the number of beneficiaries reached already by the service by at least30%, • Or expand the geographical coverage of the served area by at least 20%.

34. Lot 12. Establishing new services • Services for which national minimum standards are already set in corresponding bylaws • Services already offered elsewhere in Serbia, but absent in the target municipality(ies). • Reach out to min 55 % of the target beneficiaries • Preferably services proposed in economically depressed municipalities.

35. Lot 1 3. Innovative services • Either: • services for which national minimum standards are not set, or • cross-sectorial services.

36. Lot 1 - The indicators • 30% increase of beneficiaries of community-based social services, • 20% increase in community-based social services, in terms of territorial coverage

37. Lot 1 - In summary.... • Delivery of community based care for vulnerable and disadvantaged groups is mandatory. • Applicants must involve vulnerablebeneficiaries(no studies, policy analysis and research but tangible services delivered topeople in need). • Independent oversight from experienced third parties of delivered services is mandatory. • Monitoring of servicedelivery must contribute to respect of basic human rights.

38. Lot 1 - Advices • Support all your claims with exact figures: • how many people are in the need for the service, • how many people are currently covered, • how many people are to be included. • You can use SIPRU's report as the baseline: http://www.inkluzija.gov.rs/?p=21918&lang=sr(If you believe report's dataare not correct, support your claims) • Make only verifiable statements: the Contracting Authority may request and verify personal data on the served beneficiaries.

39. Lot 1 – Advices, cont • Target people with multiple vulnerability (living in distant and isolated areas, homeless, undocumented, those excluded in various fields). • Ensure that services are available to Roma(demonstration required) • Ensure that at least 50% of beneficiaries are women (demonstration required)

40. Lot 1 – Advices, cont II • Plan requests for licences. You will be requested to submit evidences of such requests. • Plan inclusion of costs in local budgets. You will be requested to submit letters of commitment from local government. • Liaise early on with experienced third parties to ensure human rights based monitoring within projects.

41. Lot 1 – Details you need to list in concept notes • What servicesyou wish to sustain or develop (use exact expressions as listed in Law on Social Protection). • Where (which municipality, which locality) will the services take place? • What is the currentsituation: • Howmanypersonsarecurrently covered and how? • Howmuch money is currently allocated for the services and from whom? • Howmany persons are in need for the services in total and how is this calculated? • How many persons you intend to cover and how?

42. Lot 1 – Details you need to list in concept notes, cont. • How you intend to sustain the services beyond 2017? • What is the status regarding licensing? • How will the Roma be covered? • How will you ensure that those most in need are covered? • What are the selection criteria for beneficiaries. • How will the principle "most vulnerable are first to be served“ be ensured? How is the referral system managed? • If you are applying for cluster projects, why? How much money (in nominal terms) is saved, and how?

43. Lot 1 – Details you need to list in concept notes, cont • To launch new services:list which group does the municipality belong to. • For innovative services: how will coverage and budget savings be ensured? Add international experiences, if available. Evidence cross sectorial character by submitting letters of intent from health sector, education or other. • To launch services physically placed somewhere (e.g. day care, shelter, etc.) add cadastre information, exact address of this facility and explain how accessible is this facility – very important to request funds for investments. • How will you ensure human rights based monitoring?

44. Active inclusion initiatives for the Roma population Lot 2

45. Lot 2 – Size of grants, co-funding and duration • For non sub-grantingprojects: • from 60 000 to 200 000 EUR • Durationfrom 18 to 24 months. • For sub-grantingprojects: • from 250 000 to 500 000 EUR. • Durationfrom 18 to 30 months. • Minimumco-funding is 10% (funds with which you need to contribute to the action). Max co-funding is 40%.

46. Lot 2 - What are sub-granting projects? Those proposing financial support to third-parties (i.e. sub-granting scheme). Maximum amount of financial support per third party is € 60 000. • These third parties: • Are non-profit making legal persons established in Serbia,directly responsible for the preparation and management of the action. • Engaged in the actions that are to be undertaken through a sub-grant as a part of their statutory activity. • Not recipients of support from another EU grant during the same period. In summary these are projects that include a small Call for Proposals within this Call for Proposals.

47. Lot 2 – Who can apply? Legal persons, non-profit-making, directly responsible for the preparation and management of the action, including: • non-governmental organizations • public institutions belonging to the social protection sector • Independent government bodies working in the sectors relevant for this Call • Public health institutions

48. Lot 2 – Who can apply? (cont.) • Public education institutions, such as primary or secondary schools, universities, research centers, etc.; • Public cultural institutions, such as museums, culture centers, etc. • Public companies (provided they are no-profit), such as public utility companies, etc. • International (inter-governmental) organizations as defined by Article 43 of the Implementing Rules to the EC Financial Regulation. • Local authoritiesincluding cities, towns, municipalities or city municipalities of theRepublic of Serbia.

49. Lot 2 - Other rules re eligibility of applicants • International organisations as defined by Article 43 of the Implementing Rules to the EC Financial Regulation • international public-sector organizations set up by intergovernmental agreements, and specialized agencies set up bysuch organizations; • the International Committee of the Red Cross; • the International Federation of National Red Cross and Red Crescent Societies; • other non-profit organizations assimilated to internationalorganizations by a Commission decision. can only apply for sub-granting projects.

50. Lot 2 - Other rules re eligibility of applicants (cont.) Local authorities can apply if they meet the following conditions: • the Local Self-Government has formally adopted a Local Action Plan for Roma Inclusion; • the Local Self-Government has appointed a Roma Coordinator (sometimes alsocalled "municipal coordinator" or "mediator"); • ƒat least one Roma Health Mediator is active in the LSG's territory, or the LSG can demonstrate that a formal request was submitted to the Ministry of Health toappoint a Roma Health Mediator; • ƒat least one Roma Pedagogical Assistant is active in the LSG's territory, or the LSG can demonstrate that a formal request was submitted to the Ministry of Educationto appoint a Roma Pedagogical Assistant.