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How To Be A Contest Chair

How To Be A Contest Chair. Kathryn M. Hanson ATMB, CL Kennebecasis Toastmasters Club 4402. Wanted: Contest Chair. The successful candidate should be able to: Organize and conduct meetings in a warm and professional manner Learn and interpret contest rules

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How To Be A Contest Chair

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  1. How To Be A Contest Chair Kathryn M. Hanson ATMB, CL Kennebecasis Toastmasters Club 4402

  2. Wanted: Contest Chair The successful candidate should be able to: • Organize and conduct meetings in a warm and professional manner • Learn and interpret contest rules • Treat all contestants fairly and impartially • Interview people in a friendly and conversational manner How to be a Contest Chair

  3. Wanted: Contest Chair The successful candidate should be able to: • Understand the roles of all the participants and ensure each person performs their role properly • Be a team player • Comfortably stand in silence before an audience for periods of one to two minutes How to be a Contest Chair

  4. Disclaimer If there is any discrepancy between this presentation and the speech contest rulebook (1171), the speech contest rulebook takes precedence My notes assume the contest chair is performing all the duties. A toastmaster may be appointed to handle a part of the contest How to be a Contest Chair

  5. Thanks To… • Mark Brown, 1995 World Champion of Public Speaking • Craig Valentine, 1999 World Champion of Public Speaking • Bill Tighe, DTM, LT. Governor Education & Training • Jean Dickson, ATMB, CL, Club 4402 • Bern Carter, Club 4402 • Eleanor Austin, Aliant • District 61 web site information • Cindy Pavella, DTM • Toastmasters International contest material How to be a Contest Chair

  6. Topics • Roles • Rules • Running the contest How to be a Contest Chair

  7. Who Is the Star? A) Contest chair B) Chief judge C) Contestants How to be a Contest Chair

  8. Roles How to be a Contest Chair

  9. Roles How to be a Contest Chair

  10. Roles How to be a Contest Chair

  11. Roles How to be a Contest Chair

  12. Roles How to be a Contest Chair

  13. Roles How to be a Contest Chair

  14. Roles How to be a Contest Chair

  15. Knowing the Rules A) Is really just a waste of time B) Shows how smart you really are C) Allows you to be a fair contest chair How to be a Contest Chair

  16. Rules: Who Is Eligible? How to be a Contest Chair

  17. Rules: Who Is Eligible? How to be a Contest Chair

  18. Rules: Timing How to be a Contest Chair

  19. Rules: Protests If you know the rules, you will be able to handle protests Only speakers and judges can lodge a protest Must be lodged before winners are announced (be prepared for an interruption) How to be a Contest Chair

  20. Running a Contest A) Requires organization and preparation B) Is so simple you can do it with your eyes shut C) Is just like running any other Toastmaster meeting How to be a Contest Chair

  21. Running a Contest Be prepared Be fair How to be a Contest Chair

  22. Running a Contest In advance of the contest • Order supplies • Make sure you have the most current rules • Take delivery times in to account • Book enough rooms • Remember the 2nd room for the evaluation and table topics contests • Make or take a check list / script / forms How to be a Contest Chair

  23. Running a Contest In advance of the contest • For evaluation contest • Arrange for test speaker • Ensure speaker knows time limit (5-7 minutes) and is speaking from the C&L manual • Plan for a 5-10 minute wait during the contestants’ preparation time How to be a Contest Chair

  24. Running a Contest In advance of the contest • For table topics contest • Create the question • Remember - the question should be general in nature and not require detailed knowledge but should lead to an opinion or conclusion • Clearly write question on a cue card How to be a Contest Chair

  25. Certificates of participation Trophies for winners Speaker’s certifications of eligibility and originality (1183) Biographical data sheets (1189) Time record sheets and instructions for timers (1175) Judge’s guide and ballot (for each contest type) Tie-breaking judge’s ballot (for each contest type) Counter’s tally sheet (1176) Speech contest rules (1171) Speech contest manual (1173) Putting on a good show (220) Let the world know (1140) Notification of contest winner (1182) Toastmaster International Supplies How to be a Contest Chair

  26. Timing lights & stopwatch Agenda/programs Envelopes for judges (to seal ballots) Contest scripts & personal forms Coffee/tea/snacks Posters Tape, scissors, markers, thumb tacks, basket Audio/visual items (microphones/flip charts….) Lectern, banners Certificates of appreciation for evaluation contest speaker and others as required Other Supplies How to be a Contest Chair

  27. Running a Contest Pre-contest briefing with contestants • Verify the presence of all contestants • Draw for speaking position • Use standard size numbers or a deck of cards • Record the contestant’s names and speech titles in their speaking order • Ensure you can correctly pronounce both name and title • Review the contest rules and contest procedures How to be a Contest Chair

  28. Speaking Order How to be a Contest Chair

  29. International, Humorous or Tall Tales Contests How to be a Contest Chair

  30. Table Topics or Evaluation Contests How to be a Contest Chair

  31. Running a Contest Pre-contest briefing with contestants • Acquaint the speakers with the exact speaking area and your sitting location • Check on special requirements • Speakers are responsible to have their setup quietly arranged before being introduced • Know if the contestant will shake your hand at the beginning and end of their presentation • Arrange practice times - ensure all equipment is available How to be a Contest Chair

  32. Running a Contest Pre-contest briefing with Sergeant-At-Arms • For evaluation contest, • 5 minutes of preparation and then remove materials • Bring the contestants in one at a time • For table topics contest • Bring the contestants in one at a time • Secure doors for all other contests How to be a Contest Chair

  33. Running a Contest Pre-contest setup • Organize your notes, scripts, & biographical data sheets • Prepare interview questions • Practice introducing a speaker, sitting down and taking back control when speaker is finished • Sit or stand in front of the speaker • Adjust the microphone and test it How to be a Contest Chair

  34. Running a Contest Pre-contest setup • Verify the wait staff know not to interrupt contest • Verify hotel PA system is turned off in room • Ensure speakers have removed all toastmasters badges (CTM, ATM, DTM) • Ensure speakers know where and when to pick up the lapel microphone How to be a Contest Chair

  35. Running a Contest Pre-contest setup • Confirm which timer will time the minute of silence between speakers • Make sure certificates of participation are signed, filled in and organized for presentation How to be a Contest Chair

  36. Running a Contest Pre-contest setup • If using certificates for winners, ensure they are signed and dated. The chief judge will fill out the names. • Verify chief judge has the correct color pen. • If using trophies, set them up for display and presentation. How to be a Contest Chair

  37. Running a Contest Contest opening • Welcome • Set the tone • Generate excitement without making the contestants nervous • Warm up the audience • Be CLEAR AND BRIEF How to be a Contest Chair

  38. Running a Contest Contest opening • Call for audience participation in running a fair contest • Turn off cell phones, pagers and wrist alarms • No pictures allowed during contest • Keep pathways clear of bags, purses etc • Maintaining silence when asked • Asked to remain in room during contest How to be a Contest Chair

  39. Running a Contest Contest opening • Call on chief judge to confirm that the timers, judges and counters are briefed and ready to go • Confirm that the rules have been reviewed with the contestants and that they have been informed of the location of the timing lights How to be a Contest Chair

  40. Running a Contest Contest opening • Review the contest format for the audience • Where speakers will be during the contest • Method of introduction of speakers • Minute of silence • Provide speaking order • Say the names slowly • Repeat the list a second time How to be a Contest Chair

  41. Running a Contest International, Humorous & Tall Tales contests • Announce speaker’s name, speech title, speech title, speaker’s name • Shake hands and move to seat • Listen to speech • When complete, lead applause and shake speaker’s hand How to be a Contest Chair

  42. Running a Contest International, Humorous & Tall Tales contests • Announce the minute of silence • When the minute of silence has passed, introduce the next speaker • Repeat until all contestants have spoken • Do not make any other comments during this time How to be a Contest Chair

  43. Running a Contest International, Humorous & Tall Tales contests • After final the contestant, ask audience to remain silent until the judges have completed their ballots and the counters have collected them • Thank the audience for their assistance in running a successful contest How to be a Contest Chair

  44. Running a Contest Evaluation contest • Announce test speaker’s name, speech title, speech title, speaker’s name • Shake hands and move to seat • Listen to speech • When complete, lead applause and shake the test speaker’s hand How to be a Contest Chair

  45. Running a Contest Evaluation contest • Ask the sergeant-at-arms to escort all the contestants out of the room for their 5 minute preparation time • Interview test speaker and present certificate of appreciation • If time permits, announcements can be made How to be a Contest Chair

  46. Running a Contest Evaluation contest • After the 5 minutes have passed, the sergeant-at-arms will present the first speaker • Announce speaker’s name twice • Shake hands and move to seat • Listen to evaluation How to be a Contest Chair

  47. Running a Contest Evaluation contest • When complete, lead applause and shake speaker’s hand • Announce the minute of silence • When the minute of silence has passed, introduce the next speaker • Repeat until all contestants have spoken • Do not make any other comments during this time How to be a Contest Chair

  48. Running a Contest Table Topics contest • Ask the Sergeant-At-Arms to escort all but the first contestants out of the room • Announce speaker’s name twice and lead applause • Shake the contestant’s hand • Read the table topic question • Repeat if asked by contestant How to be a Contest Chair

  49. Running a Contest Table topics contest • Move to seat • Listen to table topic • When complete, lead applause and shake speaker’s hand • Announce the minute of silence How to be a Contest Chair

  50. Running a Contest Table topics contest • When the minute of silence has passed, introduce the next speaker • Repeat until all contestants have spoken • Do not make any other comments during this time How to be a Contest Chair

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