Lec. 9. Budgeting Guidelines & Performance Indicators

1. HETC Project University Development Grants (UDGs) Training Program for Proposal Writers Lec. 9. Budgeting Guidelines & Performance Indicators

2. Budgeting (PP. 7-9)

3. KEY ASPECTS Proposed Budget should be Based on Solid Rationale reflecting an efficient & effective use of proposed investment as well as the existing resources Should be accompanied by Strong Arguments & Justifications of Needs Should Consider the Institutional Commitment & Capacity in Proposing the Budget, and NOT Merely Based on Max Grant Size

4. ROUND 1 – MAX GRANT SIZE

5. ROUND 1 – MAX GRANT SIZE

6. DISTRIBUTION AMONG ENTITIES • Different Entities of the University will Get a Share of the UDG allocated to each university • proposal should indicate the distribution of funds among different entities of the university using Table C • Recommended that the beneficiary population and the needs of the new and/or under developed faculties/units/centres be considered

7. Table C. Budget Distribution among Different Entities(p.12)

8. DISTRIBUTION AMONG ACTIVITIES • Rational Fund Distribution Across 4 eligible Activities should be ensured • Following Thresholds should be adhered to, in preparation of the budget

9. ELIGIBLE EXPENDITURE GOODS WORKS CONSULTANCIES OTHER SERVICES

10. GOODS equipment, furniture, books, journals, software etc. • Upgrading Laboratories • Modernizing Teaching & Learning Equipment • Procuring New Equipment

11. GOODS • Procurement of • Teaching Aids • Textbooks & other related Learning Materials(e.g. journals, magazines, software/CDs etc.) • Furniture for classroom, laboratory & student learning purposes Budget for GOODS  60% of Total Budget

12. WORKS • Limited to Renovation or Expansion/ Upgrading of Existing Physical Facilities • Purchase of Land & Construction of New Buildings – NOT eligible Budget for WORKS 40% of Total Budget Budget for (GOODS + WORKS)  90% of Total Budget

13. CONSULTANCIES • International & Domestic Consultancies • to Assist in Planning & Strategy Development • for Curriculum Development • for Other Academic Activities that Directly Benefit the Programs offered by the university Budget for CONSULTANCIES 20% of Total Budget

14. Field Trips OTHER SERVICES • Workshops/Seminars/Guest Lectures for Students & Staff • Local Study Tours/Field Visits/Excursions for Students • Health Education/Student Counseling Programs • Cultural/Sports & other Extra Curricular Activities • Staff and Student Exchange Programs

15. OTHER SERVICES • Long-Term (> 3 months) Staff Development Activities - NOT Eligible • Domestic Short-Term (< 3 months) Training Activities Directly Relevant to the Sub-Project - Eligible Budget for OTHER SERVICES 20% of Total Budget

16. MAX FOR COST COMPONENTS

17. Table B. Proposed Budget (p.12)

18. Questions !

19. Performance Indicators(PP. 12-13)

20. CLASSIFICATION • what universities start with • Students • Staff • Facilities INPUT • what universities do with inputs • Curricula • Teaching & Learning • Staff Workload • Use of Technology • Staff/Student Ratio PROCESS • achievements & value-added effects on students • Skills • Attitudes • Behaviour • Employment • Income OUPUT/ OUTCOME

21. Table D. Performance Indicators (p.13)

22. Table D. Performance Indicators (p.13)

23. English Language Skills

24. IT Skills

25. HETC – OVERALL OUTCOME INDICATORS

26. HETC – OVERALL OUTCOME INDICATORS

27. HETC – OVERALL OUTCOME INDICATORS

28. HETC – OVERALL OUTCOME INDICATORS

29. HETC – OVERALL OUTCOME INDICATORS

30. END NOTE • PIs which are abstract or based on complex formulae are not easily interpreted. Simplicity is a virtue and PIs should be transparent and have a good face validity • No of PIs should be kept to minimum, otherwise data collection tends to become an end in itself

31. Questions !