Welcome to / Bienvenue à

1. Welcome to / Bienvenue à Hosted by | Présenté par

2. HPBA Canada Annual General Meeting Assemblée générale annuelle HPBA Canada Call to order 2014-2015

3. HPBA Canada Annual General Meeting | Assembléegénéraleannuelle HPBA Canada Agenda • Rencontrez les membres du Conseil d'administration de HPBA Canada • Rapport de HPBA • Update • Market Research • Rapport financier • Rapports d'activités des comités • Autres affaires • Fin de l’assemblée générale annuelle Présentation des régions et affiliés • Section de l’Atlantique • Section de Central • Section de l'Ouest • APC Questions & Réponses Fin de la réunion Agenda • Meet the HPBA Canada Board • HPBA Report • Update • Market Research • Financial Report • Time for Change? • Committees Update • Other Business • Adjournment of AGM Regional Event/Meeting Presentations • Atlantic Chapter • Central Chapter • Western Chapter • APC Questions & Answers Adjournment

4. Martin Miles Miles Industries President | Président Paul Hebert Travis Industries Past President |Ex-président Kim Davis Atlantic FireplacesVice President | Vice-président Eric BarnhillCompact Appliances Treasurer & Atlantic Chapter Rep | Trésorier et Section de l’Atlantique Ingrid Schroeter Napoleon HPBA Representative |Représentant au conseil de HPBA Alan Baroey Marsh’s Stoves Director at Large | Représentantgénéral Dominique Pagé United Buyers GroupDirector at Large | Représentantgénéral Steve Turnbull US Stove Director at Large | Représentantgénéral Regional Representatives | Représentantsrégionaux Kathy Morningstar Stamford Fireplaces Central Chapter |Section de la Central Steve AbramsConcorde Distributing Western Chapter | Section de l’Ouest Jean-François Fauteux Maison D.F. APC Jack GoldmanHPBA Non-Voting | Non-votant Staff | Personnel Tony Gottschalk Director of Government Affairs/CEO | Laura Litchfield Director of Operations | Anne DeslauriersAdministrator | Administrateur Erika PollockSpecial Projects | Coordinateur HPBA Canada Board of Directors 2014-15 | Conseilsd’administration de HPBA Canada

5. HPBA Update

6. Market Research

7. HPBAC Financial Report Finance Committee Board Eric Barnhill, Treasurer Martin Miles, President Kim Davis, Vice President Staff Laura Litchfield Tony Gottschalk

8. HPBAC Financial Report • Finance Committee • Meets quarterly to review financial reports in detail • Develops draft annual budget for review and approval by Board • Makes recommendations to Board on investment of Reserve funds

9. Treasurer’s Report|Rapport Du Trésorier

10. HPBAC Financial Report Reserves As of February 19, 2015 $63,007 Target $143,865 Contribution scheduled from 2013 surplus $20,000 Original goal to reach target by YE 2017

11. HPBAC National Role National government affairs and assistance with regional issues Communications Membership Education – program development Liaise with HPBA and other affiliates Liaise with Chapters Liaise with other industry stakeholders

12. Role of the Chapter Membership • Implement and promote membership programs • Engage with members locally • Provide networking opportunities • Develop regional programs • Facilitate membership renewals and development

13. Role of the Chapter Government Affairs • Formulate policy, positions and messaging for regional issues • Communicate policy, positions and messaging to members and the national GA Committee • Support national efforts as required

14. Role of the Chapter Communications • Media and public relations – provide local, trained person to deal with local media • Development of regional promotional and communication vehicles where appropriate

15. Role of the Chapter Education • Development of regional education program, delivered locally • Promotion of regional educational events to members • Support and promote national educational efforts

16. Government Affairs Role • To monitor or coordinate the monitoring of all industry relevant code, regulatory and legislative issues in Canada. • To define and advocate HPBAC’s position on all codes, regulatory, and legislative matters in support of the interests of all segments of the industry.

17. Government Affairs Role • To provide forum to develop industry consensus on issues of common concern. • To promote industry’s interests with federal, provincial, and local agencies, throughout Canada, toward the development of reasonable public policies that are protective of public health, safety, and the environment.

18. Education Committee Role • Develop programming • Work with Chapters to implement • Liaise with HPBEF • Liaise with WETT

19. Role Membership development, retention and engagement National events Develop and monitor programs Member Services Committee

20. Communications Committee Role • Promotional and communications material and vehicles • Media and Public Relations • Member communications • Social Media • Development and maintenance of website

21. Role of the Members An association is a community of peers who: • Share information • Gain insights • Make connections Volunteers also: • Gain leadership experience • Become experts on the association and the issues • Make even more connections • Help define and develop policies and positions

22. Role of the Members How do you make the most out of your membership? • Read communications from the association • Attend meetings and events and enjoy being part of a community • Learn – through experts and peers • Educate others if you can • Use affinity programs. Participation gives us negotiating power • Visit HPBAC and HPBA websites to access information on statistics, trends, regulatory issues and more • Make use of press releases by taking them to your local newspaper • Provide feedback to the association - what are your needs and expectations?

23. Role of the Staff An association is like a business and requires staff to operateDedicated staff are focused on association activities full time • Respond to the needs of the industry on a day-to-day basis • Implement plans and programs at direction of Board and Committees • Make recommendations on policy, governance, finance, operations and member programs • Manage daily operations in compliance with the law • Engage with relevant regulatory bodies to protect the industry’s interests

24. Role of the Staff • Staff implement and facilitate at the direction of the Board • Members provide input to the Board and to Staff • Staff provide input on operational matters and governance

25. HPBAC Structure Time for Change? • Chapter Boards have approached HPBAC Board of Directors regarding the difficulty of meeting the requirements of committee structure

27. HPBAC Structure Time for Change? • New regulation federally and in some provinces requires a lot of work and legal help to bring chapters into compliance • Administration is onerous and time consuming for Chapters • Volunteers would like to focus on regional issues and activities • Difficult to engage staff working 10 hours per week or less • Would like to decrease costs and increase focus on providing member benefits by streamlining organization

28. HPBAC Structure Options for Future – Option 1 Centralization • Chapters dissolve legal entities and merge with National • Administrative matters dealt with by National staff • Duplication of efforts removed • Accounting, government reports and compliance issues would be required for one central organization only • Regional committees focus on regional issues and activities • Each region would have budget based on membership for its activities • Regions would assign at least one representative to each National committee providing two-way communication

29. HPBAC Structure Options for Future – Option 2 Status Quo • Would require Chapters to maintain and populate committee structure or National to revise structure • Western Chapter must re-incorporate • Central Chapter will have to re-incorporate when Ontario regulation is finalized • Administration will be contracted to National by Western Chapter and is currently contracted to National by Central • Duplication of efforts will continue • Strain on volunteers to manage governance and regional activities

30. HPBAC Structure Next Steps • Each Chapter Board is reviewing the two options • Boards will present options to members for input and vote • Votes to take place by end of June • New agreements and bylaws will be drawn up once decisions have been made • National will incorporate federally • Chapters will proceed with chosen course of action either mergedwith National or as separate legal entities

31. Committee Charters • New Government Affairs Committee charter has been approved by the HPBAC Board • Designed to facilitate involvement of more members in GA activities • Maximum 8 Voting members plus Chair • Non-Voting ‘Attending’ members • Other committee charters will be reviewed and updated

32. Other Business • Approval of the actions of the HPBAC Board of Directors • Approval of the appointment of BDO Dunwoody in Huntsville as accountants Propositions Motions • Approbation des décisions du Conseild’administration de la HPBAC • Approbation de la nomination de BDO Dunwoody de Huntsville commecomptables

33. Questions & AnswersQuestions & Réponses

34. Western Chapter 2015 Tee It Up Sessions We’re making plans. Watch out for details on our upcoming Tee It Up sessions.