1 / 14

A presentation on e-Procurement

Karnataka State Police. A presentation on e-Procurement. Sanjay Sahay IGP PCW. End to end e-Procurement Portal of e-Governance Dept. Why Unified ? To have a single system meant to be used as a shared infrastructure by all agencies in the State of Karnataka Why End-to-End ?

benson
Download Presentation

A presentation on e-Procurement

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Karnataka State Police A presentation on e-Procurement Sanjay Sahay IGP PCW

  2. End to end e-Procurement Portal of e-Governance Dept. Why Unified ? To have a single system meant to be used as a shared infrastructure by all agencies in the State of Karnataka Why End-to-End ? To handle to entire procurement process from estimate/ indent preparation, tendering, contract / catalogue management until payment to supplier / contractor

  3. Rationale for e-Procurement ! • To have an effective and efficient mechanism to enforce procurement policy decisions consistently across all government departments / agencies in the State of Karnataka • To ensure competitive bidding, transparent bid evaluation, shortened procurement cycle time, MIS-rich workflows and prompt payments to suppliers / contractors. • Structures • Establishment of Project Management Unit (PMU) • Establishment of training centers • Deployment of robust hardware and software • Conducting Third Party Audit

  4. Rationale for Unified End-to-End e-Procurement System • To have a single point integration with external systems such as treasury and payment gateways • To generate State-level MIS capturing the entire procurement cycle of all departments / agencies • To enable contractors view the State as a single procurement entity and participate in all tenders with one-time registration • To enable government officials be accustomed to a single software, irrespective of their department / agency.

  5. Project Objectives • To create infrastructure for effective implementation of procurement policy of the State • To enhance transparency and accountability • To enable ease of access to contractor community • To provide a common environment for all types of tenders • To handle entire procurement process (end-to-end) and not just tendering process • To involve less paper, thereby, adopting green working

  6. Registration • Centralised registration of suppliers / contractors • Suppliers need to procure Digital Signature Certificate for registration • Suppliers can bid for all tenders published in e-Procurement portal • Advantages for Suppliers • Free download of tender documents (No registration required to download) • Secured data transfer using Digital Signature Certificate • One time centralized registration

  7. Contract Management / Catalogue Management Indent Management Payment Estimate Creation Measurement / Inspection Estimate Approval Preparation of Tender Document Issue of Order Tender Finalization E-Tendering Draft Tender Schedule Tender Evaluation Approval of Tender Schedule Tender Opening Publish of Tender Submission of Bid Supplier Registration

  8. Initiating e-Procurement • Appointment of Nodal Officer • Facilitating e-Procurement Cell to prepare Mapping Document • Training the concerned officials • Ensuring IT infrastructure and Internet Connectivity • Identification of key officials for comprehensive understanding of the system • Submission of Digital Signature Certificate Application Forms • Informing Supplier Community on registration to e-Procurement portal • Awareness on implementation of e-Procurement in the Department

  9. Perceived Impact (Business Community) • Enhanced transparency in tendering and procurement • Free download of bid documents • Reduction in travel and other miscellaneous expenditure • Convenience in electronic submission of bids • Ease of access anytime-anywhere • Global participation • Effective mechanism incorporating negative bidding

  10. Perceived Impact (Department) • Tender opportunities effectively publicized • Instant retrieval of track-record on contractor’s performance • Rich MIS data on various aspects of procurement at the State government level • Faster file movements with integrated file monitoring system • Standardization of procurement procedures • Increased participation (locally and globally)

  11. E-tender • The police department decided to go in e-procurement in the month of June’09 • All tenders above Rs10 lakhs to be covered • Initially Chief Office, TTM, State Intelligence, CID, SCRB and Bangalore City Police to be covered • SCRB identified as the Nodal Agency

  12. e-Procurement • State Nodal Officer nominated • Nodal Officers for different units nominated • Digital Signature Certificates obtained for Chief Office • Work flow design created on portal • Catalogue creation • Training conducted. Another training planned • Process of DSC creation/ work flow documentation for other units initiated

  13. e-Procurement • First tender for 66 kit articles was issued on 10/08/09 Issues • Change management- attitude and skill sets • Lack of trained personnel • Unconnected personnel also sent for training-waste of resources • Quality documentation

  14. Karnataka State Police Thank You

More Related