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Geneva, 2 1 Sept . 2011

Geneva, 2 1 Sept . 2011. CIM/SMGS and international standards for electronic trade and transport document and data exchange (UN and WCO) Information meeting to bridge the railway and e-standards communities Mario Apostolov , UNECE Regional Adviser on trade mario.apostolov@unece.org.

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Geneva, 2 1 Sept . 2011

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  1. Geneva, 21Sept.2011 CIM/SMGS and international standards for electronic trade and transport document and data exchange (UN and WCO) Information meeting to bridge the railway and e-standards communities Mario Apostolov, UNECE Regional Adviser on trademario.apostolov@unece.org

  2. UN Layout Key for trade and transport documents CIM/SMGS and international document and data exchange standards

  3. Рекомендация №1 ЕЭК: Формуляр-образец для торговых документов http://www.unece.org/cefact/recommendations/rec01/rec01_01cf15.pdf

  4. Is the form aligned to the UNLK ? If not, does it hurt electronic exchange ?

  5. UN Layout Key for trade and transport documents CIM/SMGS and international document and data exchange standards • Data alignment and harmonization • Create a data model • Establish a seamless flow of information among modes of transport, between B & G (B2G) • Single Window/Port Community Service environment

  6. Rec.3: Country code ISO Rec. 16: UN/Locode Rec. 16: UN/Locode Rec.3: Country code ISO Rec. 20: Units of measurement

  7. Preliminary, unverified work, needs to be explored further. Possible to convert this information into international standards; several attempts at making an e-consignment note https://www.railcargo.at/de/E-Services/e-frachtbrief/Downloads/anwenderhandbuch.pdf. A few EDIFACT adaptations of the railway consignment note, making mapping difficult. A rough and preliminary examination of data requirements and documentation of CIM/ SGMS suggests that it is based entirely on paper processes. Boxes cannot be considered as data elements. These could be a combination of data elements and placeholders for other documentation and references. There are no standard descriptions of the business process at stuffing, loading, transshipment and intermediate locations. It is not clear if and how Customs make use of these documents. In case Customs uses these documents, what is the Customs procedure involved? The Document appears to be used for both transport and regulatory purposes. It would be ideal to separate the two and keep those pieces of information consistent with each other. Complete digitization of this process may require a proper documentation of the business processes, data exchange contexts, exploration of data standards and code lists. WCO Data Model can cover regulatory reporting. Freight aspects reflected in the consignment note, even though partially covered by the data model may not be adequate. Mapping to the WCO Data Model: Results of the preliminary analysis (S.P. Sahu)

  8. Railway information flows

  9. Rec. 34: Why harmonize data requirements ? • Øunnecessary information • Build a Single Window environment • Establish electronic data interchange

  10. Port Community System (Dakosy Hamburg): Import message platform

  11. Certificates Customs data Railway data Road transport data IMO/FAL data

  12. e-corridor / transit

  13. Data in theFAL, CMR, SAD

  14. Durres, Sept. 2010 Data Harmonization of 3 documents 142 Data Elements Set of 299 Data Elements 7 IMO FAL forms Collect 110 Data Elements SAD 47 Data Elements CMR c.n. Required 142 + 110 + 47 = 299 data elements

  15. Durres, Sept. 2010 Data Harmonization of 3 documents 64 Data Elements Standardized Data Set of the 9 documents 119 Data Elements 7 IMO FAL forms harmonized Standardization and Data Harmonization 16 Data Elements -2 Transit declaration 47 Data Elements-9 CMR c.n. Standardization and Harmonization can reduce the data elements from 299 to 119 required data elements

  16. Key steps in data harmonization Capturing Identifying and inventorying agencies requirements Defining The meaning – what information is conveyed Analyzing Comparing similar names and definitions Reconciling Agreement to use one name, definition, coding Rec. 34: Why harmonize data requirements ? • Øunnecessary information • Build a Single Window environment • Establish electronic data interchange

  17. Collect, Define, Analize, Align HARMONIZE STANDARDIZE • Currently agencies gather: • Port of unlading • Port of unloading • US Port of unlading • US Port of unloading • Foreign Port of unlading • Foreign Port of unloading From the WCO Data Model: Place of discharge, Code in UNTDED: 3225 Portof Unloading Port codes 4-digit proprietary US 5 -digit Schedule ‘K’ proprietory CA proprietory MX UN/LOCOD Recommendation16 UNECE

  18. Why align data with international standards? Eight cities with the name Odessa in the world: In the USA: US ODF (FL)in Canada: US ODG (MO)CA ODE (ON) US ODS(NY) US OSD (TX)in Ukraine: US ZGY (DE)UA ODS US ZOA (NE) …just try to send a container to Canada, using electronic data submission, to Odessa, Canada, without UN/LOCODE

  19. UNTDEDsemi-structured standard

  20. UNLK & TDED data element mapping UID Name Definition Repr. Mapping 3246 Consignment.Delivery Location.Text The place at which the cargo leaves the custody of the carrier under the terms and conditions of the transport contract an..256 UNLK: L 26, P 27-44

  21. UNLK & TDED data element mapping UID Name Definition Repr. Mapping 3246 Consignment.Delivery Location.Text The place at which the cargo leaves the custody of the carrier under the terms and conditions of the transport contract an..256 UNLK: L 26, P 27-44 UID Name Definition Repr. Mapping Coded 3247 Consignment.Delivery Location.Identifier To identify the place at which the cargo leaves the custody of the carrier under the terms and conditions of the transport contract an..35 UNLK: L 25, P 36-44 UN Locode

  22. Next steps:

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