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PhRMA Presentation to FDA: Bar Codes to Reduce Medication Errors

PhRMA Presentation to FDA: Bar Codes to Reduce Medication Errors August 19, 2002 Topics of Discussion NDC Numbers Within the EAN/UCC System Current Use of Bar Codes on Pharmaceuticals A Solution from EAN/UCC: RSS Another Solution: Datamatrix Symbology Camera Readers

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PhRMA Presentation to FDA: Bar Codes to Reduce Medication Errors

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  1. PhRMA Presentation to FDA:Bar Codes to Reduce Medication Errors August 19, 2002

  2. Topics of Discussion • NDC Numbers Within the EAN/UCC System • Current Use of Bar Codes on Pharmaceuticals • A Solution from EAN/UCC: RSS • Another Solution: Datamatrix Symbology • Camera Readers • Preprinting a GTIN in RSS or Datamatrix • Difficulties of Lot and Expiry Coding

  3. NDC numbers within the EAN/UCC system • EAN/UCC regulates a global unique product number: 0009 1234 01 NDC (National Drug Code) 30009 123401 6 UPC (Universal Product Code) 030009 123401 6EAN (International Article Number) 5030009123401 6 GTIN (Global Trade Item Number)

  4. NDC numbers within the EAN/UCC system, cont. • NDC, 10 digits formatted label code, product family, package (4-4-2, 5-3-2, 5-4-1) • UPC , 12 digits formatted Manufactures Number, Product, Ck digit. The label code 0009 is converted to a manufacturing number by adding “3” • EAN, 13 digits formatted Manufactures Number, Product, Ck digit. To convert from UPC to EAN add a “0” • GTIN, 14 digits formatted Packing level, Manufactures Number, Product, Ck digit. To convert from EAN to GTIN add a digit to designate package level (0-9). • RSS, Reduced Space Symbology created to encode the GTIN

  5. NDC numbers within the EAN/UCC system, cont. • Products that have bar coded UPC, EAN or GTIN are uniquely identified. A separate NDC bar code would not be necessary. • NDC numbers and UPC codes are not always related. Databases may be used to link them. • OTC products that have gone through improvements may have many NDC numbers associated with one UPC because retailers don’t change the UPC. • Global products with many languages may have one NDC number related to many UPCs.

  6. Current Use of Bar Codeson Pharmaceuticals • Case labels use GTIN. It may be coded either in ITF-14 or UCC/EAN 128 with AI “01”

  7. Current Use of Bar Codeson Pharmaceuticals, cont. • SKU’s including OTC products use UPC or EAN • Sometimes a second bar code may be on a container for internal label identification. This can’t be used for product tracking.

  8. Current Use of Bar Codeson Pharmaceuticals, cont. • Some manufacturers encode the NDC in Code 128 on Blisters.

  9. Current Use of Bar Codeson Pharmaceuticals, cont. • Many products don’t have space available for a UPC or a Code 128 NDC • Samples

  10. A Solution from EAN/UCC: RSS-Reduced Space Symbology • RSS is designed to encode the GTIN to fit on small labels. • GTIN, with its package application identifier, could uniquely identify different package sizes instead of different NDC numbers. • Any database built on the 10 digit NDC number will have to be expanded to accommodate the extra digits.

  11. Standard Product IDvs. Symbology Symbology (Bars /Spaces) data carrier 12345 12345 7 9 Standard Product ID Number-Data Content

  12. Item reference for higher levels of packaging Indicator for higher levels of packaging 2880 ampoules 2880 ampoules 144 ampoules 144 ampoules 12 ampoules 12 ampoules ampoule ampoule GTIN Assignment Methods 0 0314141 10996 C 7 0314141 12345 C 00314141 10959 C 5 0314141 12345 C 0 0314141 10990 C 2 0314141 12345 C 0 0314141 10923 C 0 0314141 12345 C Indicator Change NDC Same National Drug Code (NDC)

  13. 2880 ampoules 144 ampoules 12 ampoules ampoule GTIN Assignment Methods, cont. Combination of Indicator and Item reference for higher levels of packaging 4 0314141 10988 C 2 0314141 10988 C 0 0314141 10988 C 0 03141 41 10923 C

  14. Retail Unit and Case MustHave A Unique GTIN Retail Unit Product A 18 oz. Case 12 x Product A 18 oz. CORRECT 3 14141 45324 C 1 03 14141 45324 C INCORRECT 3 14141 45324 C 0 03 14141 45324 C

  15. Another Solution:Datamatrix Symbology • Because of its size it may be necessary for the smallest labels. • We would need to agree on a data format for this because it is not part of the EAN/UCC system. • Vaccine manufactures are examining Datamatrix. • It is a code that is used successfully in other industries. • It is also used for label verification.

  16. Camera Readers • Camera readers are required for Datamatrix. • Many camera readers being developed now can read both RSS and Datamatrix. All of them can read the linear codes of UPC and Code 128. • Linear readers won’t read Datamatrix and only the newest ones will read RSS. • Most development has been in the hand held devices. The on-line equipment is lagging, vision systems are likely necessary.

  17. Preprinting a GTIN inRSS or Datamatrix • For preprinting a GTIN in RSS or Datamatrix the logistics are similar to preprinting a UPC. • Manufactures need the capability to produce the artwork, and to scan it for print quality. • The bar widths allowed for these codes are smaller and more difficult than UPC. • To put these codes on unit of use labels manufactures will have to phase them in to their production schedules.

  18. Preprinting a GTIN in RSSor Datamatrix – Phase In • Copy changes will need to be approved. • Logistics people and printing suppliers need to be trained. • Film software needs to be integrated. • Scanners and verifiers need to be purchased. • Packaging sizes may need to be altered. • These changes may take 2-3 years.

  19. Copy Change Experiences • Explanation of Complete Logo Changes • Explanation of Label Modifications • Explanation of “Rx Only” Copy Changes industry wide

  20. Difficulties of Lot and Expiration Date Coding • The lot and expiration date are variable information that is printed on line. • The resolution of on-line printers does not compare with printing presses. • Hot stamp printers can’t print bar codes. • Thermal transfer printers are slow and may require rerouting labels. • Ink jet and laser printers have capabilities but most of the current installations would have to be upgraded. • Some flexographic printers have the capability on blister lines.

  21. Difficulties of Lot and Expiration Date Coding, cont. • There may be line space constraints when replacing printers. • Any added on-line operation increases down time potential. • A data structure for the lot and expiration date needs to be agreed upon. • If the barcode is printed on-line, companies will need to verify correctness of each barcode printing. There are few high speed scanners available currently.

  22. Difficulties of Lot and Expiration Date Coding, cont. • With these difficulties it would likely be 5 years before significant number of the bar codes could contain lot and expiration dates. • Around the table samples and explanations from Pharma members.

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