Director’s Council – October 2007 Las Cruces, NM

1. Director’s Council – October 2007Las Cruces, NM National Space Grant Foundation http://www.spacegrant.org/ 101 Constitution Avenue NW, Suite 650 East Washington, DC 20001 202-536-3030 202-536-3089 (Fax) president@spacegrant.org

2. What is the NSGF? • Current Board • Keith Hudson (AR) • Pat Hynes (NM) • Jaydeep Mukherjee (FL) • Peter Sukanek (MS) • Mike Wiskerchen (CA) • 2008 Board • Wallace Fowler (TX) • Jack Higginbotham (OR) • Pat Hynes (NM) • Jaydeep Mukherjee (FL) • Mike Wiskerchen (CA) • Non-Profit 501(c)(3) Organization • Established by Space Grant Directors • Governed by a Board of Directors Elected by Space Grant Directors

3. Purpose To support and enhance the Space Grant Consortia in every state To carry out education, research, and public outreach activities related to space, aeronautics, aviation, and Earth system science

4. Financial Report Balance as of 30 September 2007 Expendable: $ 655,388 Endowment: $ 144,555 State Balances Available at www.spacegrant.org/info/accounts.html

5. Sub-Account Balancesas of 30 September 2007

6. Major Activities • NASA Education Associates Program • Student and Faculty Internship Program at NASA/Ames • Prime Contractor with Subcontract to CASG Foundation • Contact: Lisa Brown (PA) or Mike Wiskerchen (CA) • Undergraduate Student Research Program • Student Internship Program at All NASA Centers • Subcontractor to VASG for Awareness Campaign • Contact: Mary Sandy (VA)

7. Major Activities • Aerospace Education Services Project • Bringing NASA to K-12 Education • Subcontractor to Penn State to Implement Workshops • Contact: Lisa Brown (PA) • Support Services • Provide Economies of Scale to Space Grant Network • Various Projects With 22 States • Contact: Mark Fischer or Jaydeep Mukherjee (FL) • Current Proposal Efforts • USRP • First Robotics in Oregon

8. Other Activities • Represent Space Grant Nationally (50th Year Publication, NSTA, ASP, Space Week) • Serve as Contracting Entity (AESP, ESMD Paper Awards, USRP, EAP, NSIP) • Proposal Submission – National/Regional/Local (USRP, AESP, STSP, NSIP, MUST) • Accepts Donations On Behalf of State Consortia (HI, NC, OR, TX) • Bank Accounts – Interest Bearing and Endowment (Each State, Council) • Meeting Registration (SmallSat 2006, Regional Meetings, National Meeting) • Equipment Purchases (RI, TN) • Web Site Hosting (National SG Council, Coordinators, IA)

9. Other Activities • Mailing Lists (sgDirectors, sgCoordinators, sgExec, Student_Satellites) • Distinguished Service Award • Financial Arm for Regional Programs (Great Midwestern Region) • Student Awards (IA, NC, WI) • Research Allowable Requirements for Federally Funded Fellowships & Scholarships • Other (PathevoTM, Penny Machines, Shopping, TiViTz, Others)

10. Space Grant Fellowships andScholarship Characteristics • Provide Education and Training Assistance • Designed to Increase the Pool of Students in Fields Related to Space • Institutional Diversity & Geographical Distribution • Selected by Merit Review • Limited to 4 Years of Support • Recipients Must Be US Citizens • No Dual Federal Awards • Currently Enrolled Students

11. Allowable Requirements • Acceptable Academic Progress • Full Time Enrollment • GPA Requirements • Degree Progress • Academic Standing • Enrollment in Designated Class(es) • Teaching, Research or Other Duties • Participation in Research Project • Outreach Requirements • Internships • Employer-Employee Relationship • Taxable Compensation (employer and employee side)

12. Creative Alternatives • Awarded Though Non-Profit Organization • Enrolled in Special Topics Course • Selection Partially Based Upon Past Activities • Recommended Report

13. Space GrantServices Program Update Purpose • Serve Space Grant Network • Increase NSGF’s Value to SG Network • Share Programs/Systems With Network • Provide Economies of Scale

14. Service ProgramKey Features • PI: Jaydeep Mukherjee (FL) • Implementer: Mark Fischer • Voluntary Participation • Customer Focused • Spin-offs to External Contracts

15. NSGF Services • director@xx.spacegrant.org • http://xx.spacegrant.org/ • National Council Website (http://national.spacegrant.org/) • National Space Grant News • Credit Card Processing • Longitudinal Tracking • CMIS Forms

16. New NSGF Services • Meeting Registrations • Application System • Proposal Submission/Review System • Website Redesign • Others on Request

17. Meeting Registration &Credit Card Processing • Meetings • SmallSat 20061 (IA) • Southeast Regional 20061 & 20072 (KY, LA) • National Meetings Spring 071 & Fall 072 (DC, NM) • Northeast Regional 20071 (DC) • 60% to 80% Pay via Credit Card 1 Credit Card Processing Only 2 Meeting Registration and Credit Card Processing

18. Meeting Registration &Credit Card Processing • Process • SG Determines Items and Costs • SG Designs Registration Form • Participants Register With NSGF or SG • Participant Pays NSGF • NSGF Deposits Funds in SG Expendable Account

19. Meeting Registration &Credit Card Processing Costs • Credit Card Processing Only • 3.50% per Transaction • Meeting Registration and Payment Processing • 4% - 5% per Transaction • $250 Minimum Cost

20. NSGF Longitudinal Tracking System • Began in 2006 • 15 States Involved As of October (AR, FL, MD, MN, MS, NC, NH,OK, OR, PA, SC, SD, TN, TX, & WA) • Provides all NASA HQ Requested Longitudinal Tracking Reports • Monthly Feedback From Former Participants • NSGF Works to Reconnect to Lost Participants • Over 5,000 Former Participants • Over 1,100 Participant Comments • Demo: http://spacegrant.org/support/demo/

21. Longitudinal TrackingFinancial Information • Allowable Expense on Federal Grant • Contacting Mechanisms • Standard Purchase • Purchase Order • Sole Source Purchase Order • Cost Reimbursable Subcontract • NSGF State Expendable Funds • Costs • Based Upon • Number of Participating States • Actual Costs • $5,350 First Year Maximum • $4,000 Out Years Maximum

22. Response Rate vs. Last Year of Space Grant Involvement Response Rate

23. Service Program CMIS Forms • Features • On-line CMIS Based Forms • Available Year Round • Available w/o Username/Password • Reports Formatted for Quick CMIS Entry • State CMIS Contact is Notified of Submission • What it Does Not Do • Enter Data Into CMIS • Once Submitted Data Can Not be Edited • http://www.spacegrant.org/cmis/

24. Application System • Web Based System • Processes • Applications, Transcripts, Vitas, Letters of Recommendation • F&S Programs, Workshops • Currently In Use By • IA, IN, NC, NM, TX, & VA, + 2 Non-Space Grant Organizations • 20 Different Programs • Customized Applications • Mimics Space Grant Site • Costs • $2,500 - $4,500 First Year • $1,750 - $3,250 In Out Year • Demo: http://spacegrant.org/support/demo/

25. Proposal Submission/Review System • Web Based System • Mimics Space Grant Site • Accepts Proposals • Solicits, Collects, and Compiles Reviews • Compiles Report With Submitted Comments for Each PI • Currently In Use By • FL, IN, NC, NM, TX, AESP + 1 Non-Space Grant Organization • Example • 45 Proposals in 4 Categories • 45 Reviewers • Each Proposal Reviewed 4-5 times • 190 Reviews • Costs • $3,500 - $5,000 First Year • $2,500 - $3,500 In Out Years • Demo: http://spacegrant.org/support/demo/

26. Questions?