STAAR & EOC Administration Guidelines | Brownsville I.S.D.

1. Brownsville I.S.D. - Assessment, Research & Evaluation Department Soon Coming JUNE 2019 RETEST STAAR & STAAR EOC ADMINISTRATION

2. AGENDA • Test Administration • Policies & Procedures • Additional Student Data Collection • Accessibility Features • Test Security & Confidentiality • Irregularities • Training • Prepare for Testing • Testing • Collecting Testing Materials

3. This PowerPoint does NOT eliminate the requirement to read the DCCR, TA manual, Oral Guidelines, etc.READ THE MANUALS! DCCR: https://txassessmentdocs.atlassian.net/wiki/spaces/ODCCM/overview#!spacehome

4. TEST ADMINISTRATION • End-Of-Course

5. TEST ADMINISTRATION • Grades 5 & 8 Retest For the June Administration… All Retesters Test Online

6. POLICIES & PROCEDURESTime Limits • E1 & E2 are limited to 5 hours • All other assessments are limited to 4 hours • Tests must be completed in 1 day BE PRO-ACTIVE TA MUST ACTIVELY MONITOR During the test… Are answers being marked in the Answer Document? After the test… Make sure the AD is complete before the student leaves the test site

7. POLICIES & PROCEDURESRecording Time • TA must use a clock or a timer to monitor test time • START time begins after the TA reads the directions and tells students to begin working on their test • TA must call out time left in 1-hr intervals ANDshorter intervals during last hour • Once time is up, TA must ensure NO additional answers are recorded Record START and STOP time on seating chart Individual STOP times must be recorded on the seating chart

8. POLICIES & PROCEDURESBreaks & Late Arriving Students TA mustmonitor students during breaks 100% of time Have a plan for late arriving students Each student must have their designated time available Late students must be kept aware of time left to test

9. POLICIES & PROCEDURESStudents Who Become Sick During a Test If a student is sent home due to illness, upon returning the student may complete the test(within the week) • For EOC Paper Testers Only: • TA’s should keep track of amount of time left in the session • TA’s must provide ONLY the time left during the make-up session • TA’s should use a paperclip to separate the questions completed • TA’s must ensure the student does not go back to completed questions • For all students testing online • TA’s should remind the student not to go back to previously answered questions • TA’s should closely monitor the student to make sure he/she doesn’t. 

10. POLICIES & PROCEDURESCalculator Policy • Memory must be CLEARED to factory default before and AFTER testing • Calculators must be in KIOSK/locked mode • Requirements for grade 8 Math & Algebra I • A graphing calculator must be available to each student taking the test • Calculator must be the same type used during instruction • Requirements for Biology • A scientific or graphing calculator must be available to all students taking these tests

11. POLICIES & PROCEDURESTechnology Guidelines Campus must have procedures in place to prevent the use of personal electronic devices • All technology used must: • Be set in lock mode (e.g. TESTNAV) • Block the user from accessing functionality such as • The ability to send secure content • The ability to send or receive any person-to-person communication • The ability to save secure test content • All tablets, laptops or desktop computers must have applications that prevent compromising the curriculum assessed

12. POLICIES & PROCEDURESRequired Campus Coordinator Training Topics • Materials – paper and online accommodations, paper and online testing, testing in alternative education centers • Testing with designated supports & understanding accessibility policies • Preparing testing locations and allowed materials for each administration • List of current accommodations and allowed accessibilities, • Completing answer document fields • Verifying pre-coded answer documents • Ensuring distribution of appropriate answer documents • All testing roles and responsibilities (classified and certified) • Test security – including oaths, procedures, active monitoring, seating charts, materials control form, consequences for adult and student cheating and training modules • Scheduling – test dates, time limits, breaks, make-up testing • Preparing for tests – identifying students, receiving & storing test materials

13. ADDITIONAL STUDENT DATA COLLECTIONNew to Texas Information For all paper and online tests, mark “NEW TO TEXAS” for any student who transferred into Texas for the first time during the current school year

14. ACCESSIBILITY FEATURES • Signing test administration directions • Translating test administration directions • Using a bilingual dictionary - In the math • Allowing a student to read the test aloud • Making assistive tools available • Scratch paper/dry erase boards • Colored overlays • Blank place markers • Magnifying devices • Various highlighters, colored pencils, etc. • Amplification devices • Projection devices • Minimize distractions or help maintain focus • Allowing small group and individual administrations • Reminding students to stay on task

15. ACCOMMODATIONS Designated Supports

16. ACCOMMODATIONS Designated Supports

17. Accommodations for Emergency Situations: Plan of Action Encourage and consider student independence first Contact DTC and together, review the locally determined designated supports to see if student’s needs can be met DTC will contact T.E.A. if necessary and obtain permission and additional instructions if using a designated support that requires T.E.A.’s approval During these situations there is no expectation that the student would have routinely received the accessibility feature • Unexpected or Emergency Situations • As applicable, the appropriate designated support bubble should be marked on the answer document or online system

18. ORAL ADMINISTRATION Students taking STAAR online will receive an OA via text-to-speech functionality CONTENT & LANGUAGE SUPPORTS Embedded into online tests and will appear as: • Pre-reads • Pop-ups • Rollovers The pop-ups and rollovers contain text support such as: • Definitions • Simplified wording • Bulleted lists • Graphic organizers

19. TESTING WITH DESIGNATED SUPPORTS Test Administrator Training Requirements • TA must receive additional training when administering a test with designated supports • TA must read Special Instructions/Considerations of each applicable accessibility policy and be trained on specific guidelines • TA must receive additional training if providing an oral administration • TA must ensure students have the necessary supports they are eligible for • TA must receive additional training if providing a T.E.A. approved accommodation request

20. TEST SECURITY & CONFIDENTIALITY

21. TEST SECURITY Accounting for All Secure Materials & Confidential Information • Account for all materials before, during and after a test administration • Only trained personnel who have signed an oath have access to these materials and information • Campuses must implement controls to ensure proper storage of materials • Campuses must accurately track secure materials throughout the test administration • All materials must be returned to the DTC upon completion of administration

22. TEST SECURITY Protecting the Contents of All Secure Materials • TA’s must protect contents of test booklets, online assessments, test tickets and completed answer documents • TA’s must have a signed oath on file BEFORE they handle secure materials • TA’s must understand their obligations concerning security & confidentiality of these documents • TA’s must be aware of the test they are administering that day • TA’s must NOT deviate from the instructions in the TA manuals

23. TEST SECURITY Protecting the Contents of All Secure Materials cont. • No one may view, reveal or discuss the contents of a test booklet or online assessment before, during or after a test administration • No one may duplicate, print, record, write notes, or capture any portion of a secure assessment (paper or online) • Only students may respond to test items • TA’s who have permission to view secure materials due to accommodations must be reminded of the confidentiality clause • No one may solicit information from students about secure test content during or after a test administration

24. Penalties For Prohibited Conduct In accordance with 19 TAC 101.3031 and as described in the security section of the DCCR, any person who violates, assists in the violation, or solicits another to do so, as well as any person who fails to report such violation is subject to the following penalties: • Placement of restrictions on the issuance, renewal or holding of a certificate, either indefinitely or for a set term • Issuance of an inscribed or non-inscribed reprimand • Suspension of a certificate for a set term or issuance of a probated suspension for a set term • Revocation or cancellation, which includes accepting the surrender of, a certificate without opportunity for reapplication for a set term or permanently • Impose any additional conditions or restrictions upon a certificate that he State Board of Educator Certification deems necessary to facilitate the rehabilitation and professional development of the educator or to protect students, parents of students, school personnel, or school officials In addition, any irregularities in test security may result in the invalidation of students’ assessments

25. TEST SECURITY Security Oaths • All personnel who participate in state-mandated testing must meet eligibility requirements: • Be employed by the district • Be trained • Sign an oath • If non-certified, must be trained and sign a non-certified oath as well as be supervised by certified personnel

26. TEST SECURITY Irregularities - Serious • Directly or indirectly assist students with responses to test questions • Tamper with student responses • View secure test content without authorizations • Discuss or disclose secure test content or student responses

27. TEST SECURITY Irregularities – Serious • Score student tests formally or informally • Duplicate, record or electronically capture confidential test content • Fraudulently exempt or prevent students from participating in a required state assessment • Encourage or assist an individual to engage in conduct that is a serious violation of test security • Fail to report any of the items listed here

28. TEST SECURITY Irregularities – Procedural • Eligibility errors • IEP implementation issues • Improper accounting of secure materials • Monitoring error • Other procedural errors

29. TEST SECURITY Irregularities – What to do • Reporting • Each person is responsible to report any violation or suspected violation • Failure to report a violation could result in disciplinary actions • If requested, a statement must be provided about the incident • Investigating • DTC (or designee) is responsible for investigating all testing violations, whether confirmed or alleged • All confirmed irregularities will be reported to T.E.A.

30. TEST SECURITY Student Cheating • Serious violation: student photographs or duplicates test content or disseminates this information using an electronic device • Student test may be invalidated • If a student cheats, the district is required to • Invalidate the student’s test • Submit a procedural irregularity (if inadequate monitoring contributed to cheating) • Submit a serious irregularity (if testing personnel contributed to cheating) • Complete a Locally Determined Disciplinary Action form to report disciplinary action taken against students who participated in the cheating

31. TRAINING & PREPARING

32. TRAINING Test Administrators • Prior to training, read the TA manual • Attend the training where the topics discussed will include: • test security • testing roles and responsibilities • materials distribution & return • monitoring test environment • completing answer document fields • reporting irregularities • signing a security oath • If testing online, review and complete the STAAR online testing tutorial

33. TRAINING Prepare for Testing • Review testing rosters • Review testing rooms • Prepare for testing with accommodations • Ensure students have completed online tutorials • Generate & secure student tickets for online testing • Prepare the areas: signs with warnings • Verify each test site has a clock/timer • Desks/computers are cleared • Have method to prevent students from seeing each other’s answer document/monitor • Ensure that there are headphones for text-to-speech

34. TRAINING Seating Charts • Seating charts must be completely filled out on the day of the test (not before) • Seating charts must contain: • Student name • Local ID number • Testing room • Location of each student during testing • Name(s) of test administrator(s) and monitor(s)/reliever(s) • All seating charts must include start/stop session times AND individual stop times

35. TRAINING Paper Testing Materials Must Have Available – Paper Testing • Testing roster (with accommodations) • Two #2 pencils with erasers per student • One test booklet • One answer document • One answer document (copy) for demonstration purposes • Scratch/graph paper • One calculator (for Biology - if eligible in other grades) • One graphing calculator (Algebra 1 only)

36. TRAINING Online Testing Materials Must Have Available • Testing roster • Student test tickets • Scratch paper and graph paper (as applicable) • Pencils/pens • Graphing calculator (Algebra 1, grade 8 math) • Headphones (as applicable)

37. INVENTORY MATERIALS Materials Control Form • TA must check OUT test booklets or test tickets and initial the appropriate Materials Control Form • TA must verify the counts received and initial in the correct DATE column in the Materials control Form • CTC or designated person must count and initial the IN column at the end of each day (tickets and booklets)

38. TESTING Monitor Paper and Online Administrations

39. TESTING Procedures • Remind and discuss with testing personnel • Monitor students so they don’t access previous day test • Not to view/discuss student answers • Verify answers have been marked on answer document • Not to darken/erase any marks on student’s answer documents • Remind them not to reinforce strategies on the day of the test • Remind students of time left • Keep the student seated & quiet • Keep the students focused on an instructional activity after they finish testing

40. TESTING Procedures • Campuses must have testing procedures in place that all staff must follow • All staff must know the campus procedures for • Preventing the personal use of cell phones/electronic devices during testing (students and staff) • Tentative start times • Late arriving students • Active monitoring • Verifying students access to allowable materials, marking answers in correct section of answer document, etc.

41. TESTING Breaks • Breaks are NOT mandatory • During breaks students must NOT discuss the content of the test. • Booklets must be closed with answer document inside For online testing • Students should pause their tests during break • If test is paused for more than 30 minutes, student must log back in using the ticket • If taking a lunch break, students should logout CTC’s must determine if any confidentiality has been breached during a break

42. TESTING Special Situations – Emergencies TA must remember that safety of students is priority • Leave tests where they are • Go quietly outside • Follow campus procedures • If online testing DO NOT log out of the test TA must ensure there is no discussion about the test Resume testing once ‘ALL CLEAR’

43. TESTING Special Situations – Emergencies Procedure To Follow Unusable or Defective Test Materials • If an AD or TB become unusable, the student should not continue using it. • TA must contact CTC immediately and instruct student to begin marking answers on new AD • Once testing is over, TA must transcribe answers with CTC supervision • If TB becomes unusable or the TB is missing pages, the new TB must match the same form number as the original. • The new TB # should be noted in the answer document

44. TESTING Special Situations – Changing Test Locations If necessary to consolidate classes, CTC will have procedures in place which include: • Collecting all TB and AD’s from students • TA transporting secure test materials to new site • TA creating a new seating chart at new location and noting time-left-to-test

45. TESTING Special Situations Procedure To Follow Students who Choose Not to Respond • For students taking an EOC retest in June, the answer document should be voided and returned with the scorable shipment.

46. TESTING STAAR ONLINE • STUDENT IDs • Verify student’s ID prior to giving them a test ticket • Verify ticket matches ID provided • Guide students through beginning of test • MONITOR SESSIONS • If students are absent, the same ticket may be used in a make-up session • TA’s must remind students that they should NOT SUBMIT and END test until they have finished • Once a test is submitted, it cannot be restarted!

47. TESTING STAAR ONLINE ICONS

48. TESTING STAAR ONLINE ICONS

49. TESTING STAAR ONLINE ICONS

50. TESTING ANSWERING STUDENTS’ QUESTIONS • TA’s are NOT allowed to assist students with any questions about content from the test • If asked by a student, respond: “I can’t answer that for you; just do the best you can.” • TA’s and campus personnel are not allowed to: • Translate test questions or passages • Rephrase or add information to questions or the prompt • View or discuss test questions before/during/after the test • Score tests or discuss with students how they performed