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Introduction to Cohesion Policies, IPA and Project Cycle Management

Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey . Introduction to Cohesion Policies, IPA and Project Cycle Management.

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Introduction to Cohesion Policies, IPA and Project Cycle Management

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  1. Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey Introduction to Cohesion Policies, IPA and Project Cycle Management This project is co-financed by the European Union and the Republic of Turkey Gerbrand van Bork: TAT Key Expert 2 (Economist and EU Expert) Gerbrand.vanBork@ecorys.com IPA Funds Programme Management 12-19 sept. 2011

  2. This project is co-financed by the European Union and the Republic of Turkey Content 1) Introduction to EU Cohesion Policies 2) Instrument for Pre Accession (IPA) in Turkey 3) Project Cycle Management 4) Absorption IPA Funds Programme Management 12-19 sept. 2011

  3. This project is co-financed by the European Union and the Republic of Turkey 1. EU Cohesion Policy: objectives 1. Improve cohesion: decrease economic and social disparities in EU 2. Increase competitiveness and environmental sustainability 3. Facilitate integration of member states: cross border and interregional cooperation Several principles: programming, subsidiarity, additionality, partnership, equal opportunities, sustainable development IPA Funds Programme Management 12-19 sept. 2011

  4. This project is co-financed by the European Union and the Republic of Turkey Disparities in EU 27 in GDP per head (PPS), 2007(Index, EU 27 avg = 100)

  5. This project is co-financed by the European Union and the Republic of Turkey • Regional • Competitiveness • and its roots • Important indicators: • GDP • Employment • Productivity • Costs • Unemployment and emplyment rates

  6. This project is co-financed by the European Union and the Republic of Turkey

  7. This project is co-financed by the European Union and the Republic of Turkey EU Cohesion policy framework IPA Funds Programme Management 12-19 sept. 2011

  8. This project is co-financed by the European Union and the Republic of Turkey Objectives and eligibility 2007-2013 • 1. Convergence • ERDF and ESF: eligible for regions (NUTS2) with GDP per capita < 75% average EU • CF: countries with GDP per capita < 90% average EU • 2. Regional competitiveness and employment • ERDF and ESF eligible for regions (NUTS2/3) not eligible under obj. 1 (e.g. Western European regions and urban areas) • 3. European territorial cooperation • Cross border (regions) • Transnational cooperation (MS) • Inter-regional cooperation IPA Funds Programme Management 12-19 sept. 2011

  9. Financial perspectives This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011

  10. EU Cohesion policy framework This project is co-financed by the European Union and the Republic of Turkey 1. EU 2020 strategy (follow up Lisbon Agenda) • to alleviate poverty • to increase competitiveness, innovation and R&D • to create more and better jobs (knowledge economy) • to stimulate resources efficiency (sustainability) 2. European Employment Strategy • to increase labour participation • more flexibility in labour market • life long learning • 3. Sustainable Development Strategy • climate change • nature preservation • public health IPA Funds Programme Management 12-19 sept. 2011

  11. This project is co-financed by the European Union and the Republic of Turkey Key DGs in Brussels for Cohesion Policies and IPA 1) DG Regio (and IPA unit) 2) DG Enlargement (accession and IPA) 3) DG Employment 4) DG Environment 5) DG Transport IPA Funds Programme Management 12-19 sept. 2011

  12. Instrument for Pre-Accession (IPA) Assistance for candidate and potential candidate countries for EU membership This project is co-financed by the European Union and the Republic of Turkey • IPA aims to support candidate countries: • In policy development in the cohesion policy areas and transitional and institutional building • In preparing countries to effectively implement and manage the Community’s CohesionPolicy (Structural Funds) • Prepare the candidate countries for the programming, implementation and management of EU Cohesion Policies • 3 IPA Regulations: Establishment of IPA, IPA impl. Regulation and amending regulation (see website DG Enlargement: www.ec.europa.eu/enlargement/index_en.htm) IPA Funds Programme Management 12-19 sept. 2011

  13. IPA Pre-Accession Assistance 2007-2012 under Multi-annual Institutional Financial Framework This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011

  14. Key Principles of IPA This project is co-financed by the European Union and the Republic of Turkey • Managing structures should anticipate future management bodies under the Structural and Cohesion Funds • Structures should be set up at national level • Implementation of multi-annual programmes • Shift towards decentralized management (from DIS to EDIS accreditation); similar to shared management under cohesion instruments • Wide eligibility scope, closer to cohesion instruments • but: it is a pre-accession instrument IPA Funds Programme Management 12-19 sept. 2011

  15. This project is co-financed by the European Union and the Republic of Turkey Co-financing under IPA • EU max 85% contribution in eligible costs • Other costs: national funds or other co-financing sources (local, private, NGOs) • In case of private sector investments • EU contribution lower than 85% • Specific rules for EU co-financing rate in case of state aid or net revenues IPA Funds Programme Management 12-19 sept. 2011

  16. IPA in Turkey: current situation This project is co-financed by the European Union and the Republic of Turkey • SCF and OPs approved by European Commission • Turkey’s IPA Framework Agreement December 2008 • Signed financing agreements for all programmes (2009) • Grant Schemes opened (Civil society, communication, ISKUR) • Technical assistance on IPA started • Project pipeline development in progress (good in OP REG COMP and HR, delayed in ENV and weak in Transport OP) • First projects in implementation (HR, RCOP and ENV) • Procurement and contracting to be shifted from CFCU to IPA centers for Comp. 3-5 in 2012 IPA Funds Programme Management 12-19 sept. 2011

  17. Programming IPA: Scope This project is co-financed by the European Union and the Republic of Turkey • Components of IPA: • ITransition Assistance and Institution Building; • IICross-Border Cooperation; • IIIRegional Development; • IVHuman Resources Development; • VRural Development(IPARD) IPA Funds Programme Management 12-19 sept. 2011

  18. This project is co-financed by the European Union and the Republic of Turkey IPA in Turkey: Components and budget IPA Funds Programme Management 12-19 sept. 2011

  19. This project is co-financed by the European Union and the Republic of Turkey Operational Programmes for IPA Turkey • Component Cross-Border: • - Regional cross border programmes BG-TK, Greece TK • Comp. Regional Development: • - OP Regional Competitiveness • - OP Environment • - OP Transport • Comp. HR: • - OP Human Resource Development • Comp. Rural Development: • - Rural Development Plan (approved, but waiting for publication) IPA Funds Programme Management 12-19 sept. 2011

  20. This project is co-financed by the European Union and the Republic of Turkey Component I:Institutional Building Beneficiaries: Public bodies and NGOs to finance capacity and institutional building Forms of assistance are e.g. : – Twinning, Twinning light, TAIEX (involving MS) – Investments in the regulatory infrastructure to support alignmentwith the EU norms and standards – Grant schemes (in Turkey: civil society, communications; see EU Delegation website) – Implementation of finance facilities in co-operation with IFIs IPA Funds Programme Management 12-19 sept. 2011

  21. This project is co-financed by the European Union and the Republic of Turkey Component II: Cross-Border Cooperation • Beneficiaries: Public bodies, NGOs • Scope: • Transnational cooperation (Bulgaria, Greece) • Interregional cooperation • Investment and institutional building • Eligibility of actions: ERDF Regulation Article 21 of Council Regulation (EC) No 1083/2006 of 11 July 2006 IPA Funds Programme Management 12-19 sept. 2011

  22. This project is co-financed by the European Union and the Republic of Turkey Component III: Regional DevelopmentScope of actions consistent with eligibility Cohesion Fund and ERDF regulations • Transport infrastructure: TEN-T rail and roads and connecting infra, sustainable and urban transport, multi-modal programmes, maritime, communication • Environment projects: waste management, drinking water, waste water, air quality, nature preservation, energy efficiency, renewable energy and sustainable urban transport projects • Regional Competitiveness: regional infrastructure, tourism,industrial parks, innovation and SME development, urban development, health and social facilities IPA Funds Programme Management 12-19 sept. 2011

  23. OP Transport Priorities This project is co-financed by the European Union and the Republic of Turkey • 1. Improvement of railway infrastructure in TEN-T Corridors • - High speed rail Istanbul-Bulgaria, Ankara-Konya • - Upgrading and electrification of railways • 2. Upgrading port infrastructure • - Fylios, Mersin, Çandarlı, Blacksea ports • 3. Technical assistance • - Project preparation, capacity building IPA Funds Programme Management 12-19 sept. 2011

  24. This project is co-financed by the European Union and the Republic of Turkey

  25. OP Environment Priorities This project is co-financed by the European Union and the Republic of Turkey • 1. Improved water supply, sewerage and waste • water treatment services • - Waste water treatment Erzurum, Kırşehir, etc. • 2. Improved integrated solid waste management • - Solid waste Balıkesir, Kayseri, Çorum, Konya, etc. • 3. Technical assistance • - Project pipeline preparation, feasibility, etc. IPA Funds Programme Management 12-19 sept. 2011

  26. OP Regional Competitiveness Priorities This project is co-financed by the European Union and the Republic of Turkey • Central and Eastern Nuts 2 Regions in Turkey are eligible!! • 1 Improvement of Business Environment • Business infrastructure, financing instruments, • tourism and innovation • 2 Strengthening of enterprise capacity and foster entrepreneurship • Support to SMEs and innovation • 3 Technical assistance IPA Funds Programme Management 12-19 sept. 2011

  27. Regional Competitiveness (IPA III): Regional Competitveness (IPA III): Geographical c oncentration Geographical c oncentration 20 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011

  28. RCOP Budget This project is co-financed by the European Union and the Republic of Turkey • 1st package projects: procurement or implementation stage • 2nd project package 43 projects preparation. 12 OIS approved. • 3d package Financing instruments: Greater Anatolian Guarantee Fund • 4th package: projects to be created for 300 million euro 2011-2013 budget IPA Funds Programme Management 12-19 sept. 2011

  29. Component IV: OP Human Resource Development This project is co-financed by the European Union and the Republic of Turkey • Scope of actions consistent with eligibility ESF and ESF regulations • To attract and retain more people in employment (women, young people, improvement of employment services of ISKUR) • To enhance investment in human capital by increasing the quality of education • To increase adaptability of workers, enterprises and entrepreneurs IPA Funds Programme Management 12-19 sept. 2011

  30. Component V: OP Rural Development (IPARD) Priorities This project is co-financed by the European Union and the Republic of Turkey 1. Improving marketefficiency and implementation of communitystandards - Investments in farms & products, marketing and infra 2. Preparatory actions for implementation ofthe agri-environmental measures and Leader - Environmental measures and community init. 3. Development of the ruraleconomy - Rural infra, diversification activities, training, TA IPA Funds Programme Management 12-19 sept. 2011

  31. Programming Framework IPA MIFF Budgetary framework National Priorities(existing strategic planning documents, JIM, JAP) MIDP Community priorities Strategic Coherence Framework (SCF)coherence, concentration and coordination among programmes and priorities Regional development component Human resources component OP HRD OP Transport OperationalProgrammeENV OP COMP IPA Funds Programme Management 12-19 sept. 2011

  32. IPA Management Structure in Turkey This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011

  33. The IPA Structure This project is co-financed by the European Union and the Republic of Turkey • Operating Structure • Bodies responsible for OPs: • - IPA Units or Centers or Department at Ministry level • CFCU • NAO (National Fund) • Development (IPARD) Agency or Grant Scheme Operators • End Recipients: • - Government bodies • - Public agencies • - NGOs • - Municipalities • - Private companies (farms, etc.) IPA Funds Programme Management 12-19 sept. 2011

  34. This project is co-financed by the European Union and the Republic of Turkey How are projects under IPA formulated? • Major projects (over 10 million euro): • - Prepared by ministries and agreed by EC: public procurement (e,g. infrastructure) • 2. Middle sized projects (1 – 10 million): • - Prepared by ministries or other public bodies: public procurement • Small projects (under 1 million): • - Grant schemes with transparent application and • project selection procedures (e.g. Civil Society) IPA Funds Programme Management 12-19 sept. 2011

  35. Differences IPA and Structural Funds This project is co-financed by the European Union and the Republic of Turkey • Structural Funds • Far more money and broader scope • Decentralized implementation (EDIS) • No EU Delegation approval • Decentral procurement • National procurement legislation (that complies with EC directives) • Projects >25 (ENV)/ 50 mln euro (other) EC approval • IPA • Pre-accession and less money • Intensive central monitoring and evaluation by EC (Delegation) • EUDelegation approves all tender documents • Central Procurement (CFCU) until conferral • PRAG for procurement • Projects > 10 mln euro EC DG Regio approval IPA Funds Programme Management 12-19 sept. 2011

  36. 2 Project Cycle Management This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011

  37. Project Cycle Management principles This project is co-financed by the European Union and the Republic of Turkey • Adherence to the phases of the project cycle to ensure a structured and well-informed decision-making process, • Client orientation: partnership and participatory approaches, • Incorporation of aspects of sustainability into project design • Use of the Logical Framework Approachto ensure a consistent analytical approach • An integrated approachwith linked objectives, tools and standardized documents IPA Funds Programme Management 12-19 sept. 2011

  38. This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011

  39. Programming This project is co-financed by the European Union and the Republic of Turkey National Strategy Programming Preparation of OP Finance Negotiations with EU Role Body Responsible for OP Coordination of Preparation of OP IPA Funds Programme Management 12-19 sept. 2011

  40. ProjectIdentification This project is co-financed by the European Union and the Republic of Turkey Project awareness: generation of projects Project identification Project development • Role OP Body: • Creating awareness for project generation • Organizing call for proposals and guidelines • Quality assurance of project proposals • Org. project selection and eligibility checks • Role end recipients: preparation of project proposals Project prioritization and eligibility check Project design (1st) IPA Funds Programme Management 12-19 sept. 2011

  41. This project is co-financed by the European Union and the Republic of Turkey

  42. The project pipeline process This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011

  43. Implementation This project is co-financed by the European Union and the Republic of Turkey Procurement Implementation Contracting Managing and Supervision Monitoring Financial Management Testing and Closure IPA Funds Programme Management 12-19 sept. 2011

  44. Roles in implementation This project is co-financed by the European Union and the Republic of Turkey • Procurement and Contracting: IPA: CFCU after DIS accreditation 2012 IPA Centers Ministries for Comp 3-5 • Management and Supervision: mainly end recipients (PIUs) at project level, OP bodies more coordination and supervision on aggregate levels • Monitoring: End recipients (PIU) at the project level, OP body at operational programme level (IBs for priorities) • Financial Management: Beneficiaries at the project level, MA/ OP body at operational programme level and Authorizing Officer / Certifying Authority (verification) IPA Funds Programme Management 12-19 sept. 2011

  45. This project is co-financed by the European Union and the Republic of Turkey

  46. This project is co-financed by the European Union and the Republic of Turkey 4. Absorption Capacity IPA Funds Programme Management 12-19 sept. 2011

  47. This project is co-financed by the European Union and the Republic of Turkey Why pay attention to Absorption? • Reaching cohesion targets largely depends on spending • Timely and effective spending of the funds is a top challenge • Underspending results in the need to send money back to Brussels • Underspending will influence future funding levels IPA Funds Programme Management 12-19 sept. 2011

  48. Difficulties in Absorption This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011

  49. Factors explaining Absorption Capacity This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011

  50. This project is co-financed by the European Union and the Republic of Turkey Structures: precise designation of responsibilities, tasks and functions: “If everybody is responsible for everything, nobody is responsible for anything” Human Resources:recruiting, training, retaining and promotion Systems and Tools:Manuals, Checklists, QA Tools, MIS, Risk Managent Tools IPA Funds Programme Management 12-19 sept. 2011

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