Microsoft Office System 2003

1. Microsoft Office System 2003 David Wallis Senior Systems Consultant Raven Computers Ltd

2. Agenda • What is Office System 2003 • New Features for existing products • For Developers • For the user • Deployment and Maintenance for the Administrator • New Members of the Office Family • Information Rights Management (IRM) Office 2003 is a product still in development. This information is based on the Beta2 release and is subject to change

3. How most users see Office Type stuff Do Expenses and number crunchy things Read email Look stuff up Do a Presentation

4. Create Web Sites Draw Diagrams Extend skills to other tasks Type stuff Do Expenses and number crunchy things Read email Look stuff up Do a Presentation

5. Windows Share Point Services SharePoint Portal Server Project Server Do Stuff Extend skills to other tasks Microsoft Office System 2003 As a Team

6. Office as a Development Platform • More than “Personal Productivity” • Automate Business Processes • Streamline Operations • Save Time • Increase Productivity • Reduce Margin for Error • = Gain Business Advantage

7. SmartDocs • Coding “Behind” the Document • Auto-populate with information from other data sources • Rearrange Document to match data • Enforce rules to ensure data accuracy • Self-Deploying and Self-Maintaining • Based on VB/Visual Studio/XML

8. XML Support • eXtensible Markup Language • Self-describing data files • Common standard for exchanging information • Integrate Office data into other systems and other data into Office • Allows connection to other systems including “Web Services” • FrontPage 2003 can build advanced XML based Dynamic web sites • New to Word 2003 • Allows text of document to be separated from formatting for easy searching by other systems

9. Smart Tags • Extended from Office XP • Now found across the whole Office family • Allow shortcuts to actions which could be taken in other Office apps • e.g. Persons name in document could include a smart tag to add them to contacts, or retrieve their address without having to copy and paste • Some included, others can be written or purchased

10. Features for Users • Numerous evolutionary improvements based on customer feedback • e.g. Reading Mode in Word • Improved Stability and Security • Trustworthy Computing • Improved Help – Continuously updated on the web • Built in integration with Sharepoint technologies

11. Research Pane • Right click option to look things up • Integrated Dictionary with definitions • Synonyms presented on the context menu • Bi-Lingual dictionaries • Automatically translate a word to French or Spanish • Integration to web based translation services • Automatically search across multiple services such as Encarta encyclopaedia, enhanced dictionaries, MapPoint services etc • Extensible with other information services as they become available

12. Digital Ink Support • For Tablet PCs • All Office Apps now support Pen Computing • Annotate any document freehand in your handwriting • Read annotations on a non-tablet PC.

13. For the Administrator…. • All file formats are backward compatible • Except advanced XML/Smartdocs features • New Policy templates to manage settings centrally • Install from (compressed) image of CD • Installation files are copied locally by default • Patches can be deployed as patches without users needing access to the source files • Deployment and Maintenance wizards • Add, remove and configure features centrally * • Full integration with SMS * Advanced deployment features are not available with retail versions

14. Microsoft InfoPath 2003 • Electronic Forms and Workflow application • Create forms for easy data gathering • Create Workflow paths to streamline business processes • e.g. Purchase orders or expenses • Data from multiple forms can be combined and presented to the next person in the chain in a more suitable way • Automatically populate other fields from data entered • Rules based checking of data to reduce human error • Layout automatically adjusts to fit data • Included with Office Professional 2003 on Volume License plans (MOLP/Select) or available separately

15. Microsoft OneNote 2003 • Electronic jotter book • Type, write, drag or drop objects anywhere on the page • Blends disparate data in an easy to find, searchable fashion • Create tabs and pages to easily find notes • Supports Pen computing and Handwriting recognition • Probably available as a separate product

16. Outlook 2003 • Not new but greatly improved! • New Reading Pane and “Newspaper style” layout • Cached Exchange mode allows you to carry on working when server is down • Automatically switches on and off-line as needed • Network traffic reduced by around 40% • New grouping of mails by thread, sender or date makes finding things much easier • Side by Side Calendars • Improved Junkmail filter examines content, addressing info, time sent etc to identify SPAM. • Automatic blocking of “Web Beacons” • Also available with Exchange 2003 CALs

17. Information Rights Management • Protect your documents • What happens to your document after you send it? • Control who can read, copy, print, forward etc • Timed expiration of documents • Prevent leaking of confidential information • Documents and emails are encrypted • Requires Windows Server 2003 IRM service or a free service is currently provided by Microsoft using .Net Passports. • Client available for non-Office2003 users as free download

18. Conclusions • Microsoft Office System 2003 provides a truly integrated platform for productivity and collaboration • Advanced features like SmartDocs, XML support and Sharepoint Integration can provide competitive advantages • Think beyond “Personal Productivity” • Integration with Web-based services is the future • Office 2003 can save on admin and deployment costs • OneNote and InfoPath – New apps, familiar interface • Information Rights Management can protect your data on its onward journey • Outlook 2003 rocks!

19. Any Questions? David Wallis davidw@raven-computers.co.uk