LIFE to EAGLE

1. HIAWATHA DISTRICT Baden Powell Council Binghamton NY LIFE to EAGLE FOR SCOUTS and their SCOUTMASTERS / ASSISTANT SCOUTMASTERS EAGLE COACHES and MENTORS TROOP COMMITTEE MEMBERS / PARENTS and BENEFICIARIES Rev: 24 Mar 2019

2. Service Project Workbook Introduction • Make sure you use the latest Revision.

3. Eagle Service Project (ESP) Introduction Eagle Scout Service Project Requirement: “While a Life Scout, plan, develop, and give leadership to others in a service project helpful to any religious institution, any school, or your community. (The project must benefit an organization other than Boy Scouting.) A project proposal must be approved by the organization benefiting from the effort, your unit leader and unit committee, and the council or district before you start. You must use the Eagle Scout Service Project Workbook, No. 512-927, in meeting this requirement.”

4. Workbook Introduction Use this link to begin process to download your ‘fillable’ Project Workbook: https://www.scouting.org/programs/scouts-bsa/advancement-and-awards/eagle-scout-workbook/ • Remember, the project must provide : • Opportunity for planning, development, and leadership • Examples of types of projects: • Construction Conservation • Remodeling Event with worthwhile purpose • Create project ideas by discussing with: • Unit leader Teachers - Religious leaders - Community organizations Project should be something you can do with unskilled helpers, and within a reasonable period of time *** The Eagle Project belongs to the Eagle Scout candidate ***

5. Workbook Introduction (con’t) Tests of an Acceptable Project Proposal: Meeting the Five Tests of an Acceptable Eagle Scout Service Project Your proposal must be prepared first. It is an overview, but also the beginnings of planning. It must show your unit leader, unit committee, and council or district that your project can meet the following tests. 1. It provides sufficient opportunity to meet the Eagle Scout service project requirement. You must show that planning, development, and leadership will take place; and how the three factors will benefit a religious institution, a school, or your community. 2. It appears to be feasible. You must show the project is realistic for you to carry out. 3. Safety issues will be addressed. You must show you have an understanding of what must be done to guard gainst injury, and what will be done if someone gets hurt. 4. Action steps for further detailed planning are included. You must make a list of the key steps you will take to make sure your plan will have enough details so it can be carried out successfully. 5. You are on the right track with a reasonable chance for a positive experience. When completing your proposal you only need enough detail to show a reviewer that you can meet the tests above. If showing that you meet the tests requires a lengthy and complicated proposal, your project might be more complex than necessary. Remember, the proposal is only the beginnings of planning. Most of your planning will come with the next step, preparation of your project plan. Reference: EPWB 512-927 Jan 2019

6. Workbook Introduction (con’t) Getting Started: • Before beginning any work, read the whole Eagle Workbook, cover to cover. • Research 2-3 ideas and think about what you enjoy doing. Discusses ideas with unit leaders. • Call and/or meet with possible beneficiaries to see what might be needed and to determine if your ideas would be a ‘good fit’. Do not agree to do a project until you review with your scoutmaster before beneficiary signs approval, subject to unit and District approvals. Additional Notes: • There is no “minimum number” of hours required • Routine labor or maintenance is not normally appropriate for a project • May not be an effort that primarily collects money, even for a worthy charity • Two (or more) Eagle Scouts cannot work on same project together • Projects may not be performed for the Boy Scouts of America or its properties (ie- camps)

7. Project Proposal

8. Service Project Proposal • Project Description and Benefit: • Detailed Project Description • Provide sketch or photos to help visualization • Explain how project will help beneficiary • Why is your project needed ? • When do you plan to begin ? • When do you expect to finish ?

9. Project Proposal (con’t) • Giving Leadership: - How many people will be needed ? - Where will you recruit help ? - What will be most difficult in leading them ? • Materials / Supplies / Tools / Other Needs - Detailed lists are not required. Specific Types are encouraged. - BUT you must show that you have a reasonable idea of what will be required. - Where applicable, include basic quantities and dimensions. • Permits and Permissions - Will permissions or building permits be required ? - Who will obtain them ? - How long will the process take ?

10. Project Proposal (con’t) • Preliminary Cost Estimate - Document your estimated expenses for Materials / Supplies / Tools / Other. - Explain how you will raise your money to cover the total costs of your project. • Project Phases - Think in terms of ‘phases’, list one line descriptions of what they might be. - First phase may be to complete your final plan. Other phases might include fundraising, preparation, project build and execution, and reporting. List as many project phases as you want. • Logistics: How will you gather materials, supplies, tools, and helpers ? • Final Planning: List the action steps for completing a Final Plan. • Track all hours for yourself/family/volunteers/leaders/reviewers.

11. Project Proposal (con’t) • Safety issues: Describe hazards and safety concerns you and your helpers should be aware of. What safety equipment will you supply your helpers ? • work gloves • safety glasses • safety helmets • earplugs or muffs • steel-toed shoes • protective aprons • safety face shields • Preventive Action • Briefings • First Aid Kits • Communications

12. Project Proposal (con’t) • Safety issues: Follow Guide to Safe Scoutin Scouts of all ages are allowed to use these tools • Leaf/grass rake , Hoe, Shovel, Hand clipper (small) • Screwdrivers, Nail hammer, Handsaw, Trowel • Hose spray washer, Wood sanding block (handheld) • Pocketknife (Scouts with Totin’ Chip) Scouts of 14 and older may use these tools • Pickaxe, Mattock, Posthole digger, Wheel cart (1-, 2-, or 4-wheeled) • Paint roller with extension pole, Screwdriver (electric) • Handheld sander (small), Cutting tools (e.g., Dremel, small) • Paint sprayer (small, less than 50 psi) Adults 18 and older may use these tools • Circular, reciprocating, jig, or radial saw • Band and scroll saws • Router/planer • Chain saws • Log splitters • Wood chippers

13. Project Proposal (con’t) In summary, your project proposal reviewers are looking for you to demonstrate that your proposal is FEASIBLE with regards to TOOLS you will need MATERIALS you will need RESOURCES you will need WORK SESSIONS you will need Responsible Expectation for Positive Experience in order to execute the project ! Demonstrate Leadership The Life Scout needs to be discuss in their workbook on how they will be able to demonstrate project leadership. Project Leadership is for all project aspects - fundraising, material purchase, work sessions, volunteers arrangements, problem solving, adhering to Scouting Standards to name a few.

14. Project Proposal (con’t) APPROVALS: 1) Scout 2) Beneficiary 3) Unit leader 4) Unit Committee Chair And, the last approval must come from the 5) District Advancement Committee Full District Approval must be in place PRIOR TO beginning any work on the project, or raise any money, or obtain any materials !

15. Service Project Final Plan

16. The Project Final Plan To ensure success of your project, it is best to work with aProject Coach. Complete the Final Plan portion of the Workbook while the Proposal information and notes from the District Review are fresh in your mind! Your Final Plan will be reviewed at your Eagle Board of Review. Final plan is a tool for your use…it is not approved or signed off. It helps you as you plan and develop your project. • Filling in the Final Plan portion of the Workbook will make it easier for you to visualize the project. Review Final Plan with your Project Coach and beneficiary. • Changes from the Proposal – Keep track of any changes from what was approved at your Proposal meeting. Significant changes must be approved by the beneficiary and the District Advancement Committee. • Project Phases – fill in all details, including comments from your Project Coach.

17. Project Execution Fundraising Application • Submitted Signed Application to the Scout Office i.e. your local District Executive, prior to receiving a donation or discount in excess of $100 from a business or company. • Application not required for contributions from family, troop, chartered organization, or beneficiary. Note: Carefully track all income and expenses; all leftover monies and materials go to the beneficiary. Work Sessions • Eagle Projects are a Unit Activity. • Adhere to Scout Standards and Guidelines. • Troop Leadership or designee needs to monitor or oversee work session for Youth Protection and Safety Issues including 2 deep leadership.

18. Service Project Report

19. Service Project Report Prepare to discuss at your Eagle Board of Review: • What went well, what was challenging, what was rewarding • Any significant changes • How did you provide leadership, what you learned about leadership • Any shortages or overages of materials or supplies • Breakdown of hours worked • by you, from writing the proposal through the final report • by BSA youth and adult members & by non BSA-youth and adults • Complete cost summary • Photos and other documentation • Provide adequate details to all the Eagle Project Report Questions.

20. Eagle Scout Application • The Eagle Scout Application is submitted after you have completed all the requirements for the Eagle Scout Rank. • All requirements (except for the Board of Review) must be completed prior to your 18th birthday ! • Eagle Scout Application

21. Eagle Scout Application (con’t) Letters of Recommendation: Candidate provides references per the Eagle Scout Application to his Scoutmaster for Letters of Recommendation. The Unit Leader (or designate) obtains & brings reference letters to the Eagle Board of Review. Ask first if you can use them as references first. • Parents / guardians • Religious (Scout or Parent may also write statement of Reverence) • Educator • - Employer (if any) - Two non-family references who know Scout personally. Letters or his parents/guardian(s)/family should not receive Reference Letters to avoid any conflicts of interests. Per Gof A, Reference Letters are property of Council. Sealed Reference Letters are to be turned in to the District Eagle Advancement Chair before the scheduled Board of Review. Recommended the troop sends the reference requests 6 – 8 weeks in advance of anticipated board of review.

22. Eagle Scout Application (con’t) Carefully document and verify: • Merit Badge “earned” Dates • Required Merit Badges not earned in the group are ‘crossed out’. • Select Unearned Required Merit Badge. • Right Mouse Click – Select Cross Out. • Accuracy of Life Rank Board of Review date • Leadership position dates Must not start till ‘after’ the Life Board of Review date. Must have s finish date . “Present” is not allowed. If unit uses Scout Book, it provides a downloadable Eagle Application. Under Scouts – Awards -> Individual Scout Record -> Report -> Eagle Application

23. Eagle Scout Application (con’t) Scoutmaster Conference: • The Scoutmaster Conference must occur prior to the Scout’s 18th birthday. • Over and above discussing Scouting Spirit, living the Oath and Law daily, etc., the Scoutmaster will make sure all the items of the Eagle Packet are complete in preparation for the Eagle Board of Review.

24. Eagle Scout Application (con’t) • The “BSA Local Council Verification” signature should be the last signature obtained prior to the Board of Review -- after the scout, unit leader and committee chair has also signed. • Obtain this signature from the Council Registrar; if possible, call ahead for an appointment. • If nearing 18th birthday, ask Registrar to do an early verification for Merit Badges and Leadership Dates!

25. Scheduling per District being Applied per

26. What to Bring to • Eagle Project Approval • Original project workbook • Additional Sketches/Drawings/Photos. • Knowledge of your Project including • Plans • Material • Work sessions • Safety Concerns Addressed • Leadership Opportunities Eagle Rank Board of Review • Completed, original project workbook • Completed & Signed original Eagle Scout Application • Project Summary form & Bio (includes life ambitions statement as required on Eagle application) • Letters of recommendation in sealed envelopes (Eagle Application requirement #2, provided by unit leader) • Unit Advancement Report form (obtain from unit leader). Must not have any Earned Eagle Palms. Use separate Advancement Report.

27. Eagle Scout Palms Eagle Palms • Can now be awarded for every 5 merit badges earned over and above 21 ! • Eagle Scout Palm Application form must be submitted to Council w/ Eagle Scout Application form and the other paperwork.

28. After the Eagle Board of Review • Following the Board of Review, the scout or his unit submits the following to the Council Scout Office: • Signed Eagle Scout Application with Signatures • Unit Advancement Report form with Signatures • Service Project / Bio Summary form • Eagle Scout Palm Application(s) for Palm(s) earned • Separate Unit Advancement Report for Eagle Scout Palm • Council will sent the Eagle Scout Application to the National Office in Irving, Texas for final approval. Typical National Approval in 8 – 12 weeks.

29. And finally,The Eagle Court of Honor Congratulations !!!! There are many internet resources available with complete ceremony scripts This is a particularly useful site to reference for planning a Court of Honor: http://www.eaglescout.org/finale/coh/coh.html

30. OPEN DISCUSSION Questions, Concerns, and Frustrations ???