1 / 122

Train – The – Trainer Session #1

. PHR – Process Hazard Review Participant Training for Contractors / Consultants Instructor’s Manual. Train – The – Trainer Session #1. DM#1228908 v2. Trueman Hirschfeld December 30, 2016. . Preface – Student Manual. Purpose of the Training

bickerstaff
Download Presentation

Train – The – Trainer Session #1

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. PHR – Process Hazard Review Participant Training for Contractors / Consultants Instructor’s Manual Train – The – Trainer Session #1 DM#1228908 v2 • Trueman Hirschfeld December 30, 2016

  2. Preface – Student Manual Purpose of the Training • To improve your understanding of the PHR process used at Vale • Key PHR concepts • How to prepare for and how to participate in PHRs • How to communicate hazards and controls to workers Notes • Ask questions at any time! • You are here to participate – and to learn from each other For more info, see http://extportal.vale.com/PMO(Forms tab) • PHR Template • PHR Core Knowledge Training CBT • PHR Program, Guidelines, Update bulletins, etc…

  3. Key PHR Concepts • PHR Template Review • Workshop • Recap • Agenda

  4. Safety Share

  5. Why We Do PHR’s • What PHR’s Are • How PHR’s Are Done • How to Get the Best Results • Key • Concepts

  6. PHR Key Concepts Why Do PHR’s ? • To get to Zero Harm!

  7. PHR Key Concepts Why Do PHR’s ? • To get to Zero Harm! • Don’t hurt people • Don’t damage equipment, property, or the environment • Don’t cause process delays

  8. PHR Key Concepts Why Do PHR’s ? • To get to Zero Harm! • Don’t hurt people • Don’t damage equipment, property, or the environment • Don’t cause process delays • By Managing Risk

  9. PHR Key Concepts Why Do PHR’s ? • To get to Zero Harm! • Don’t hurt people • Don’t damage equipment, property, or the environment • Don’t cause process delays • By Managing Risk • Identify Hazards

  10. PHR Key Concepts Why Do PHR’s ? • To get to Zero Harm! • Don’t hurt people • Don’t damage equipment, property, or the environment • Don’t cause process delays • By Managing Risk • Identify Hazards • Identify Controls

  11. PHR Key Concepts Why Do PHR’s ? • To get to Zero Harm! • Don’t hurt people • Don’t damage equipment, property, or the environment • Don’t cause process delays • By Managing Risk • Identify Hazards • Identify Controls • Communicate those Hazards & Controls

  12. PHR Key Concepts Why Do PHR’s ? • To get to Zero Harm! • Don’t hurt people • Don’t damage equipment, property, or the environment • Don’t cause process delays • By Managing Risk • Identify Hazards • Identify Controls • Communicate those Hazards & Controls • and … Follow up!

  13. PHR Key Concepts What Are PHR’s ? • PHR’s are a Risk Management tool • PHR’s help Identify and Manage Risks

  14. PHR Key Concepts What Are PHR’s ? • PHR’s are a Risk Management tool • PHR’s help Identify and Manage Risks • Along with: • Contract-specific Safety Plans

  15. PHR Key Concepts What Are PHR’s ? • PHR’s are a Risk Management tool • PHR’s help Identify and Manage Risks • Along with: • Contract-specific Safety Plans • Training, Procedures & JHA’s • Audits & Inspections • Safety Talks, Toolbox Talks, etc…

  16. PHR Key Concepts What Are PHR’s ? • PHR’s are a Risk Management tool • PHR’s help Identify and Manage Risks • Along with: • Contract-specific Safety Plans • Training, Procedures & JHA’s • Audits & Inspections • Safety Talks, Toolbox Talks, etc… • PHR’s are also a Due Diligence tool • Document Hazards & Controls … and the worker reviews / signoffs • This is NOT their main purpose, though!

  17. PHR Key Concepts How Are PHR’s Done ? • Prepare for the meeting • Gather the reference materials (Scope of work, drawings, photos, etc…) • Prepare a Draft PHR and review with the Vale Rep(Pre-Screening)

  18. PHR Key Concepts How Are PHR’s Done ? • Prepare for the meeting • Gather the reference materials (Scope of work, drawings, photos, etc…) • Prepare a Draft PHR and review with the Vale Rep (Pre-Screening) • Get the right people together (Attendees)

  19. PHR Key Concepts How Are PHR’s Done ? • Prepare for the meeting • Gather the reference materials (Scope of work, drawings, photos, etc…) • Prepare a Draft PHR and review with the Vale Rep(Pre-Screening) • Get the right people together (Attendees) • At the PHR Meeting, review

  20. PHR Key Concepts How Are PHR’s Done ? • Prepare for the meeting • Gather the reference materials (Scope of work, drawings, photos, etc…) • Prepare a Draft PHR and review with the Vale Rep(Pre-Screening) • Get the right people together (Attendees) • At the PHR Meeting, review • What work is being done (Scope Overview) • How, Where, When and by Who (Methodology) • The Hazards (What If … ? ) • The Controls that are already in place (Existing Protection) • What other Controls are needed (Action Items)

  21. PHR Key Concepts How Are PHR’s Done ? • Prepare for the meeting • Gather the reference materials (Scope of work, drawings, photos, etc…) • Prepare a Draft PHR and review with the Vale Rep(Pre-Screening) • Get the right people together (Attendees) • At the PHR Meeting, review • What work is being done (Scope Overview) • How, Where, When and by Who (Methodology) • The Hazards (What If … ? ) • The Controls that are already in place (Existing Protection) • What other Controls are needed (Action Items) • Communicate to • Workers • Other stakeholders

  22. PHR Key Concepts How Do We Get the Best Results? • Prepare for the meeting • Attendees need to prepare too - review the Pre-Screened PHR & reference materials

  23. PHR Key Concepts How Do We Get the Best Results? • Prepare for the meeting • Attendees need to prepare too - review the Pre-Screened PHR & reference materials • More than one meeting may be needed for large / complex jobs

  24. PHR Key Concepts How Do We Get the Best Results? • Prepare for the meeting • Attendees need to prepare too - review the Pre-Screened PHR & reference materials • More than one meeting may be needed for large / complex jobs • Get the right people together • To understand the Hazards and the Controls for • the work,

  25. PHR Key Concepts How Do We Get the Best Results? • Prepare for the meeting • Attendees need to prepare too - review the Pre-Screened PHR & reference materials • More than one meeting may be needed for large / complex jobs • Get the right people together • To understand the Hazards and the Controls for • the work, • the workplace, and

  26. PHR Key Concepts How Do We Get the Best Results? • Prepare for the meeting • Attendees need to prepare too - review the Pre-Screened PHR & reference materials • More than one meeting may be needed for large / complex jobs • Get the right people together • To understand the Hazards and the Controls for • the work, • the workplace, and • the workers

  27. PHR Key Concepts How Do We Get the Best Results? Continued … • At the PHR Meeting • Make sure everyone understands the Scope and Methodology

  28. PHR Key Concepts How Do We Get the Best Results? Continued … • At the PHR Meeting • Make sure everyone understands the Scope and Methodology • Participate, and encourage others to participate • Don’t take over the meeting • If needed, the Facilitator may assign an item to the “Parking Lot”

  29. PHR Key Concepts How Do We Get the Best Results? Continued … • At the PHR Meeting • Make sure everyone understands the Scope and Methodology • Participate, and encourage others to participate • Don’t take over the meeting • If needed, the Facilitator may assign an item to the “Parking Lot” • Communicate • Remember who the PHR is for … those doing the work, and others that could be affected!

  30. PHR Key Concepts How Do We Get the Best Results? Continued … • At the PHR Meeting • Make sure everyone understands the Scope and Methodology • Participate, and encourage others to participate • Don’t take over the meeting • If needed, the Facilitator may assign an item to the “Parking Lot” • Communicate • Remember who the PHR is for … those doing the work, and others that could be affected! • Use clear, simple wording • Avoid acronyms and jargon • Focus on the critical items … don’t include the “chickenfeed”

  31. PHR Key Concepts How Do We Get the Best Results? Continued … • Follow Up • Make sure Action Items are done • A PHR Field Audit form is included in the Template

  32. PHR Key Concepts How Do We Get the Best Results? Continued … • Follow Up • Make sure Action Items are done • A PHR Field Audit form is included in the Template • If conditions change, a new / revised PHR may be needed

  33. PHR Key Concepts How Do We Get the Best Results? Continued … • Follow Up • Make sure Action Items are done • A PHR Field Audit form is included in the Template • If conditions change, a new / revised PHR may be needed • NOTE: no two PHR’s are ever EXACTLY the Same • The same job done a different day usually has some different hazards • A similar job, done in a different place, on a different day, with a different crew may have very different Hazards and Controls • Always remember … “It depends on the circumstances”

  34. PHR Type • Preparation Checklist • PHR Attendees • Methodology • Hazard Checklist • Hazard Triggers • PHR Meeting Minutes • Worker Sign Off • HAZOP Considerations • Field Audit (PHR Follow-up) • PHR Template

  35. PHR Template ** Always use the current Template ** (NAV-TP-0019 +) • The template is updated periodically, to • Improve the PHR process • Make the template easier to use • Available on the PMO Extranet site: http://extportal.vale.com/PMO

  36. PHR Template ** Always use the current Template ** (NAV-TP-0019 +) • The template is updated periodically to • Improve the PHR process • Make the template easier to use • Available on the PMO Extranet site: http://extportal.vale.com/PMO PHR Type • First tab • Selecting a Type of PHR … • Pre-fills some fields • Hides or Displays certain tabs

  37. PHR Template Preparation Checklist • Optional tab • Covers all aspects of PHR’s • Prep work • PHR Meetings • PHR Field Audits • The “Header section” is common to most of the PHR tabs • Data entered will auto-fill in all other Header sections • Data can be entered or corrected from any tab’s Header

  38. PHR Template Attendees Tab • Check the Header information (Project title, Contractor, Date, etc…)

  39. PHR Template Attendees Tab • Check the Header information (Project title, Contractor, Date, etc…) • Attendees required depends on PHR Type • Select the PHR Type from the drop-down list (or on the PHR Type tab) • Refer to the Blue Italics Instructions in the upper-left corner

  40. PHR Template Attendees Tab • Check the Header information (Project title, Contractor, Date, etc…) • Attendees required depends on PHR Type • Select the PHR Type from the drop-down list (or on the PHR Type tab) • Refer to the Blue Italics Instructions in the upper-left corner • Review attendee requirements with the Vale Rep • Suggest potential attendees for the PHR Meeting • Identify if anyone else should review after the meeting

  41. PHR Template Attendees Tab • Check the Header information (Project title, Contractor, Date, etc…) • Attendees required depends on PHR Type • Select the PHR Type from the drop-down list (or on the PHR Type tab) • Refer to the Blue Italics Instructions in the upper-left corner • Review attendee requirements with the Vale Rep • Suggest potential attendees for the PHR Meeting • Identify if anyone else should review after the meeting • The Facilitator (Vale Rep) is responsible … we’re all accountable for Health & Safety in the workplace

  42. PHR Template Attendees Tab • Check the Header information (Project title, Contractor, Date, etc…) • Attendees required depends on PHR Type • Select the PHR Type from the drop-down list (or on the PHR Type tab) • Refer to the Blue Italics Instructions in the upper-left corner • Review attendee requirements with the Vale Rep • Suggest potential attendees for the PHR Meeting • Identify if anyone else should review after the meeting • The Facilitator (Vale Rep) is responsible … we’re all accountable for Health & Safety in the workplace • The goal is to have the right people in the room to • Identify Hazards and Controls • And help Communicate these to the Workers and others

  43. PHR Template Attendees Tab Continued … • Meeting Attendance “Sign-in” Sheet can be printed from this tab • It auto-fills the names you listed on the Attendees tab • There are no signatures required

  44. PHR Template Attendees Tab Continued … • Meeting Attendance “Sign-in” Sheet can be printed from this tab • It auto-fills the names you listed on the Attendees tab • There are no signatures required • Facilitator will always be the Vale Rep, not Contractors / Consultants

  45. PHR Template Attendees Tab Continued … • Meeting Attendance “Sign-in” Sheet can be printed from this tab • It auto-fills the names you listed on the Attendees tab • There are no signatures required • Facilitator will always be the Vale Rep, not Contractors / Consultants • If a "Required" attendee is missing, discuss with the Facilitator • Continue with the meeting, and Review with the missing parties later

  46. PHR Template Attendees Tab Continued … • Meeting Attendance “Sign-in” Sheet can be printed from this tab • It auto-fills the names you listed on the Attendees tab • There are no signatures required • Facilitator will always be the Vale Rep, not Contractors / Consultants • If a "Required" attendee is missing, discuss with the Facilitator • Continue with the meeting, and Review with the missing parties later • Cancel the meeting and Reschedule

  47. PHR Template Attendees Tab Continued … • Meeting Attendance “Sign-in” Sheet can be printed from this tab • It auto-fills the names you listed on the Attendees tab • There are no signatures required • Facilitator will always be the Vale Rep, not Contractors / Consultants • If a "Required" attendee is missing, discuss with the Facilitator • Continue with the meeting, and Review with the missing parties later • Cancel the meeting and Reschedule • Continue, but have a 2nd PHR meeting to discuss certain items • etc…

  48. PHR Template Methodology Tab • The Vale rep, or the Contractor / Consultant can prepare this info • The Vale Rep must review before meeting invitations are issued

  49. PHR Template Methodology Tab • The Vale rep, or the Contractor / Consultant can prepare this info • The Vale Rep must review before meeting invitations are issued • Review the following info with the PHR attendees • Facilitator may ask the Contractor / Consultant to lead that review

  50. PHR Template Methodology Tab • The Vale rep, or the Contractor / Consultant can prepare this info • The Vale Rep must review before meeting invitations are issued • Review the following info with the PHR attendees • Facilitator may ask the Contractor / Consultant to lead that review • All PHR attendees must understand this info before starting the next step

More Related