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Subsequent Settlement

Subsequent Settlement. SAP Best Practices for Retail. Purpose, Benefits, and Key Process Steps. Purpose

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Subsequent Settlement

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  1. Subsequent Settlement SAP Best Practices for Retail

  2. Purpose, Benefits, and Key Process Steps • Purpose • Subsequent settlement allows you to perform one-time or periodic settlement for conditions that are due later. If, for example, you agree with your vendor that certain conditions are not settled with the invoice, but only if you achieve an agreed volume at the end of a certain period, you can store such conditions in the system in the form of a rebate arrangement. • Benefits • Price negotiations are conducted at least once a year • A part of the conditions agreed with the vendor is applied retroactively instead of directly with the merchandise invoice. • Key Process Steps • Create rebate arrangement • Create purchase order • Execute goods receipt • Invoice verification • Check update of business volume • Perform partial (or interim) settlement • Execute business volume comparison • Perform final settlement

  3. Required SAP Applications and Company Roles • Required SAP Applications • SAP SAP enhancement package 5 for SAP ERP 6.0 • Company Roles • Retail Purchaser • Retail Accounts Payable Accountant • Retail Warehouse Clerk

  4. Process Flow Diagram Subsequent Settlement Retail Buyer Subsequent Settlement Display arrangement status Create arrangement Execute goods receipt Execute invoice verification0 Enter invoice Check update of business volume Generate business volume with ECATT (partial settlement) Generate business volume with ECATT (interim settement) Interim settlement (optional) Display detailed statement Execute partial settlement Execute business volume comparison Execute final settlement Retail Non-Seasonal Purchaser Create purchase order

  5. ? Subsequent Settlement: Overview Negotiations Create/ maintain Negotiation with vendor with vendors rebate arrangement Bus. Volume of 20000 or more: 1 % rebate Period 01/01 to 12/31 Goods receipt Invoice Purch. order or or Provision Invoice Business volume update Business volumecomparison At end of arrangement Credit memo Settlement

  6. Structure of an Arrangement Arrangement 1 - One-time settlement - Arrangement 2 - Periodic settlement - Condition 1Article PCS-01-ART413 Condition 2Subrange: Recorder Main condition 3Whole assortment Per100 pc1 Over$100.000 1% Over$200.0002% Over$300.000 3% Over$400.0004% Over$1.500.000 5% Periods Conditions 01/01 - 01/31 02/01 - 02/28 03/01 - 03/31... over$100.0003% over$100.0004% over$100.0006%... Single condition Scaled condition Period conditions

  7. Arrangement 42 Condition granter Vendor Validity period 01/01 – 12/31 Conditions A001 Rebate Agreement levels Vendor: PCS-V411 4% (08/01 – 10/31) 08/01–08/31 09/01-09/30 10/01-10/31 Total Bus. vol. (in $) 50.000 80.000 60.000 190.000 Interim settlement 1.000 3.200 1.800 6.000 Final settlement: 190.000 4% = 7.600 - 6.000 = 1.600 Subsequent Settlement: Example Periodconditions 1.8. - 31.8. 2%1.9. - 30.9. 4%1.10. - 31.10. 3%

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