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Academic Department Chairs Organization 02/14/13

Academic Department Chairs Organization 02/14/13. Agenda. iCAT Objectives CedarCrestone Overview Project Scope and Timeline iCAT Update Faculty Workload Project Update Questions. improving Campus Applications & Technology

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Academic Department Chairs Organization 02/14/13

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  1. Academic Department Chairs Organization 02/14/13

  2. Agenda • iCAT Objectives • CedarCrestoneOverview • Project Scope and Timeline • iCAT Update • Faculty Workload Project Update • Questions

  3. improving Campus Applications & Technology iCAT is a set of 12 new and exciting projects that will be completed over the next 18-24 months. These projects will eliminate some of our paper based forms like timesheets, purchase requisitions and travel authorizations. We’ll be addressing faculty needs for better reporting and scheduling systems. Most exciting of all, we’ll be putting in a new portal for everyone. A single window to campus systems.

  4. iCAT Objectives "By modernizing our day-to-day business processes and information, the university will ultimately increase efficiency, transparency and accountability." CWU President James L. Gaudino • Through iCAT we will improve our administrative services and the support that we provide our stakeholders by: • Making daily operations (work) easier for departments and ourselves • Spending more time on higher value activities • Using leading business practices • Improving customer support while maintaining appropriate controls and financial management

  5. Who Is CedarCrestone • Founded in 1981, HQ in Alpharetta GA • 700+ consultants and growing • Highly experienced workforce • Higher Education specialization • 200 consultants in our HE Practice • More than 1000 HE projects completed on time and within budget since 1997 • More than 300 Colleges and Universities served • Financially healthy • Comprehensive service offerings • Full business life cycle approach CedarCrestone has worked with Central Washington University since 2002 in supporting our HCM, FMS, and CS systems and business processes.

  6. Project Scope

  7. Project Scope - continued

  8. Project Scope - continued

  9. Project Timeline

  10. Where We Are Today • Contracted and Engaged CCI Services • Consultants on-site currently • More consultants joining the team as projects evolve • iCAT Communications • Website available at: http://www.cwu.edu/icat/ • eMail: iCAT@CWU.edu • Central Today • Projects underway and progressing well for: • Application Portal • Faculty Work Load & Activity Reporting • Online Travel Authorization

  11. Faculty Workload Project Team

  12. Faculty Workload & Activity Reporting • Completed Discovery & Requirements • Consultants on-site in Dec for Requirements Sessions • Current Practices and Systems • Fit/Gap Analysis • Report Created, Reviewed and Recommendation Formed • Submitted to Enterprise Team Approval • RFP • Created the RFP / Issued Feb 1st • Closes Feb 28th • Evaluation Committee is Being Formed

  13. Faculty Workload & Activity Reporting • Next Steps • Vendor Selection • RFP Response Evaluation • Vendor Demos • Vendor Contract • Implementation • Collaborative Planning • Configuration • Data Conversion/Population • Testing & Training • Deployment

  14. Questions and Feedback iCAT Website = http://www.cwu.edu/icat/

  15. iCAT Thanks for your support!

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