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School budgeting in tough times NEASBO – Sturbridge, MA – July 25, 2013. AASA’s Budgeting efficiencies. AASA. mission. The School Superintendents Association advocates for the highest quality public education for all students, and develops and supports school system leaders. EXPENDITURES.
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School budgeting in tough times NEASBO – Sturbridge, MA – July 25, 2013 AASA’sBudgeting efficiencies
AASA mission The School Superintendents Association advocates for the highest quality public education for all students, and develops and supports school system leaders.
EXPENDITURES Cut Waste vs Cut Spending
EXPENDITURES Cutting costs Cutting waste Cutting waste Cutting costs
example Stafford County Public Schools, Stafford, VA MedExpert
Cutting waste – Medexpert • Medical case management • Only company of its kind…in the world • Identifies leading medical experts for YOUR needs
cutting waste – Medexpert Helps you efficiently maneuver the healthcare system Diagnosis Doctor’s appointments Second opinions Experimental treatments Appointments Claims
Key Audits – MedExpert Higher Productivity Higher Satisfaction Lower Insurance costs Lower Absenteeism Lower Absenteeism
20% Washington D.C. Metro area equals healthcare costs? What part of a public school employee’s salary
Eliminate waste – Medexpert 30-50% of healthcare $$$ The healthcare industry itself estimates this is pure waste Pure Waste
Key Audits – Healthcare dependent eligibility Simple question: Who is eligible? Fiduciary duty Industry average 4-8% savings in one year
Dependent Eligibility – Akron PS HMS Employer Solutions Audit cost $96,000 Saved over $1 Million
Key Audits – Worker compensation Large Deductible? Fully Insured?
Worker Comp – stafford County PS July 1, 2005 – June 30, 2006 $845,285 (fully insured premiums)* $211,321 (large deductible premiums) $633,964 (1st year savings) * 10 year average of claims paid $295,472
Key Audits – Shipping School Textbooks Furniture Freight Supplies
Key Audits – Fairfax County PS • Textbooks • Re-evaluated shipping options • Saved over $1 million
Partnerships Can help cut costs
AASA + NJPA (National Joint powers alliance) • National non-profit purchasing co-op • For school districts and local and state governments • Saved school districts $25 million from July 1, 2012 – June 30, 2013 • Average savings 12-22%
NJPA – (Purchasing co-ops) Pre-Awarded Contracts Improved Efficiencies Saved TIME & MONEY
AASA + NJPA + UPS (United Parcel Service) The people in BROWN
Freight Shipping– Traditional model Furniture/Equipment School District Warehouse Textbooks Individual Schools Supplies Documents
AASA + NJPA + UPS – efficient model Furniture/Equipment Eliminate Waste Textbooks Individual Schools Supplies & Cut Costs Documents
AASA + NJPA + UPS Program Easy sign up Inbound visibility Cost Control Vendor management Billing Solutions
Real Estate – Fairfax County PSD 17 Administration Centers 1 Central Administration Building
Real Estate – District of Columbia PS • Used a development advisor to create a public/private partnership • Built the James F. Oyster School for no out-of-pocket cost • Saved in excess of $2 million
Energy conservation – Fairfax county PSD PERFORMANCE CONTRACT Without affecting the budget • Financed $10,000,000 of Capital Improvements with savings from lowered utility costs • Made the money back in seven years !
Expense Audit • Banking Services • Copiers • Phones • Credit Card Processing • Day Care In Schools • Short Term Borrowing • Credit Union • Budget Awards (ASBO, GFOA) • School Efficiency Study Other efficiencies
Effective transparency How to present a budget Budget websites Budget at a glance Other AASA Budget toolkit items
Contact Chuck Woodruff Chief Operating Officer AASA’s 2010 budget toolkit is available for AASA members. Join AASA http://www.aasa.org/join.aspx cwoodruff@aasa.org703-875-0767 1615 Duke Street Alexandria, VA 22314
http://www.lasvegassun.com/news/2011/sep/07/potential-savings-clark-county-school-district-mil/ Gibson Consulting • http://www.fcps.edu/fs/budget/wabe/index.shtml WABE Guide • http://www.flickr.com/photos/manfrommanila/3036897692/ (picture of textbooks) Credits page