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MPI Global Certificate in Meetings and Business Events

MPI Global Certificate in Meetings and Business Events. Managing contracts Presented by Jan Shaw. Managing contracts. Session objectives. Identify the requirements for a contract and integrate them in an RFP Evaluate proposals

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MPI Global Certificate in Meetings and Business Events

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  1. MPI Global Certificate in Meetings and Business Events

  2. Managing contractsPresented byJan Shaw

  3. Managing contracts

  4. Session objectives • Identify the requirements for a contract and integrate them in an RFP • Evaluate proposals • Negotiate a contract that is satisfactory both for your organization and the suppliers • Identify contractual obligations and timelines and integrate them into your project plan • Maintain a productive relationship with suppliers while monitoring and evaluating their performance against the contract

  5. Slide Title Contract basics

  6. A contract is an agreement between two or more entities that creates an obligation to do a particular thing.

  7. Contract basics 3 Elements • An offer • Acceptance • Consideration

  8. What should contracts include?

  9. Slide Title Understanding contract terms and definitions

  10. Walk Addendum Force Majeure Activity 1 Performance Attrition Pick-up Reports Disputed Charges Overbooking Termination Clause

  11. Slide Title Understanding contract clauses

  12. Concessions Walk Insurance Disclosure Performance Attrition Cancellation Activity 2 Function Space Preamble Indemnification Force Majeure Termination Guest Room Accommodations/Rates

  13. Slide Title Requests for Proposals

  14. The RFP Path

  15. Planner determines business requirements Planner creates RFP Facility receives RFP and drafts a proposal which issent to Planner

  16. Planner chooses from among proposals received and informs selected Supplier Supplier drafts contract and sends to Planner Planner negotiates contract and ultimately signs Supplier signs contract

  17. Activity 3 Review the RFP

  18. Slide Title Proposals

  19. Activity 4 Evaluate proposals against the RFP

  20. Sample contract outline

  21. Slide Title Contract negotiation strategies & tactics

  22. Develop a contract negotiation plan

  23. Activity 5 Conduct the contract negotiation

  24. Evaluate performance against the contract

  25. MPI Global Certificate in Meetings and Business Events

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