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Divine IT Limited 34 Gausul Azam Avenue, Sector-13 Uttara , Dhaka-1230 Bangladesh

Divine IT Limited 34 Gausul Azam Avenue, Sector-13 Uttara , Dhaka-1230 Bangladesh. What is ERP?. A software solution that streamlines and automate all business processes of an organization. Which facilitate the flow of information covering all functional areas that is accessible for all

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Divine IT Limited 34 Gausul Azam Avenue, Sector-13 Uttara , Dhaka-1230 Bangladesh

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  1. Divine IT Limited34 GausulAzam Avenue, Sector-13 Uttara, Dhaka-1230 Bangladesh

  2. What is ERP? • A software solution that streamlines and automate all business processes of an organization. • Which facilitate the flow of information covering all functional areas that is accessible for all • Integrates all departments to form a single computing system. • Performs core corporate activities and increases customer service augmenting corporate image

  3. History of ERP • 1960’s - Systems Just for Inventory Control • 1970’s - MRP – Material Requirement Planning (Inventory with material planning & procurement) • 1980’s - MRP II – Manufacturing Resources Planning (Extended MRP to shop floor & distribution management) • Mid 1990’s - ERP – Enterprise Resource Planning (Covering all the activities of an Enterprise) • 2000 onwards – ERP II – Collaborative Commerce (Extending ERP to external business entities)

  4. Why implement an ERP system? Internal Benefits • Integration of a single source of data • Common data definition throughout the organization • A real-time system that provides complete overview of the business activities • Increased productivity • Reduced operational costs • Increases efficiency among people of the organization by reducing small, redundant daily tasks • Ensure reporting & regulatory compliances • Efficient financial management • Foundation for future improvement External Benefits • Improved customer service and order fulfillment • Improved communication with suppliers and customers • Enhanced competitive position • Increased sales and profits • Standardize global business operations • Position the company for growth • Information supply chain visibility • New/improved business processes

  5. Top implemented modules of ERP

  6. The success factors of ERP • Focus on business processes and requirements first • Take measures to achieve a healthy ERP ROI • Strong project management and resource commitment is key • Commitment from organization executives • Take time to plan up front • Ensure adequate training and change management • Make sure to understand why you are implementing ERP • Focus on data migration early in the process • Leverage the value of conference room pilots (CRPs) • Chart the course

  7. Why ERP implementation is unsuccessful • Lower returns than expected • Inability of the ERP system to meet predetermined functional requirements • Lack of clarity on functional requirements • Lack of commitment from management • Crossing budget limitations • Higher maintenance & training costs • Missing development & deployment dates • Incorrect working of the system • Not living up to estimated expectations • Inadequate Training • Improper package selection • Miscalculations & Expectations • Incompatibility with business processes

  8. ERP implementation plan

  9. Top challenges companies face during the ERP implementation

  10. – All About

  11. PrismERP • ‘PrismERP’ is an incorporated enterprise business solution • It allows administering business oriented operations for conglomerate. • A centralized framework to integrate and automate all business processes of an establishment with the aim of increasing operational efficiency and improving the accessibility and flow of information across all departments. • ‘PrismERP’ is the automation of any business processes which offers customer & vendor management, multilevel inventory management, POS (Point Of Sale), core business accounting, employee & payroll management, LC management system, user access management and customizable advanced reports. • It is an uncomplicated and user-interactive solution that leads the business owners to momentous financial control and better management of their business development. • ‘PrismERP’ is an integration of core business modules which have the ability to maintain your all-encompassing business.

  12. Features-PrismERP • Supports strategic and business planning, operational planning and execution activities, creation of materials and resources. • Facilitates companywide integrated information system covering all functional areas like manufacturing, selling and distribution, payables, receivables, inventory accounts, human resources, purchases etc etc. • Performs core activities and increases customer service, thereby augmenting the corporate image • Bridges the information gap across organizations • Provides complete integration of systems not only across departments but also across companies under the same management • PrismERP is the solution for better project management • Eliminates most business problems like materials shortages, productivity enhancement, customer service, cash management, inventory problems, quality problems, prompt delivery etc • Provides multi-platform, multi-mode manufacturing, multi-currency, multi-lingual facilities • Provides intelligent business tools like decision support system, executive information system, data mining and easy working systems to enable better decisions • PrismERP provides business customizable to meet the needs of your market niche • Advanced reporting methods and high visibility of information

  13. Modules

  14. Module overview – Financial Accounting Features • Budgeting capability • Recurring Journal Entries • General ledger • Accounts payable • Accounts receivable • Multiple Cash/Bank • Multiple Debit/Credit entries • Bill-wise/on account • Bank Reconciliation statement • Group/Sub-group-wise Trial Balance • Cash/Fund flow statements • Monthly analysis of all account head • Customizable financial reporting • Scalable as business grows • Easy to expand as required • Variance analysis

  15. Chart of Accounts • Cash & Cash Equivalents • Cash & Cash Equivalents Vouchers Vouchers • Settings & Configuration • Reports • Settings & Configuration • Reports • Financial Accounting (cont.)

  16. Chart of Accounts • Cash & Cash Equivalents Vouchers • Settings & Configuration • Reports • Financial Accounting (cont.)

  17. Chart of Accounts • Cash & Cash Equivalents Vouchers • Settings & Configuration • Reports • Financial Accounting (cont.) Create voucher Vouchers Edit Voucher Payment Approve voucher Receipt Journal Posting Journal Ledger Posting Contra

  18. Chart of Accounts • Cash & Cash Equivalents Vouchers • Reports • Settings & Configuration • Financial Accounting (cont.) Company Details New Accounts New Cash Accounts Change Password New Bank Accounts Backup Data Account Access management Set user Access control Year closing facility

  19. Chart of Accounts • Cash & Cash Equivalents Vouchers • Settings & Configuration • Reports • Financial Accounting (cont.) Balance Sheet Year End Process • Ledger Summary of Cash Monthly Profit & Loss Journal • Ledger Summary of Bank Nominal Ledger Ledger Books Bank Reconciliation Statement Prepayments and Accruals All Transactions Account wise Ledger Profit & Loss Statement Ledger Summary Party wise Ledger Summary Trial Balance Cash & Cash equivalents Receipts & Payments Statement

  20. Financial Accounting (cont.) System Flow COA Ledger Create voucher Account Type Payment Trial Balance Asset Receipt Expense Is PL Item? Journal Liability Income Contra Equity P&L Statement Balance Sheet Vouchers Ledger Posting Other Statements Approve voucher JournalPosting

  21. Inventory Management Features • Warehouse Management • Product Category Management • Brand/Manufacturer Management • Multiple Units of measure • Order Management • Delivery Management • Product costing • FIFO / Average Applicable • Movement history • Inventory reconcile • Under stock tracking • Warranty Management • Serial Management

  22. Product Configuration • Inventory Operation • Inventory Operation Procurement & Sales Procurement & Sales • Delivery Management • Reports • Delivery Management • Reports Inventory Management

  23. Product Configuration • Inventory Operation Procurement & Sales • Delivery Management • Reports Inventory Management Transfer Product Inventory 01 Product Transfer Voucher Add Product Inventory 02 Spend Product Opening Product Expense Free Product Inventory N COGS PAQ Voucher PAQ Voucher Voucher Approval

  24. Product Configuration • Inventory Operation Procurement & Sales • Delivery Management • Reports Inventory Management Procurement Department Inventory Voucher Approval Raw Product Requisition Purchase WIP Delivery Voucher Delivery Voucher Finished Product Store Production Sales Sales Department

  25. Product Configuration • Inventory Operation Procurement & Sales • Reports • Delivery Management Inventory Management Vendor Sale Delivery Return Voucher Inventory 01 Product Inventory 02 Stock out Customer Purchase Delivery Voucher Stock In Stock In Voucher Approval Voucher Approval Inventory N Purchase Delivery Return Voucher Sale Delivery Voucher Stock out

  26. Product Configuration • Inventory Operation Procurement & Sales • Delivery Management • Reports Inventory Management Product Ledger Under Stock List • Product wise Return Report Inventory Stock Daily Transfer Report Delivery Return report • Booked product Reports Requisitions Transfer History Acquisitions Daily delivery Product Details Consumptions Inventory wise Delivery Warehouse wise product Ledger

  27. Inventory Management Procurement Dept. Operations Opening Prod. Reports Purchase Requisition Add Prod. Free Prod. Delivery Voucher Expense Store Inventory Update Spend Prod. COGS Inventory Transfer Other Inv. Voucher Approval Accounts Update Raw Product PAQ, PCM & TFR Voucher WIP Voucher Approval Delivery Voucher Finished Product Journal Posting Accept Transaction Production Sales Sales Dept.

  28. Purchase and Sales Management Features • Sales and Purchase Order processing utility • Sales and purchase invoice generation • Purchase request and receipts processing • Customer and Vendor ledger management • Payment and receive maintenance • Product price settings • Check a customer's available credit • Delivery management • Order cancellation and adjustment • Order regeneration • Split order processing

  29. Procurement Process Purchase Management Purchase Management • Sales Management • Sales Management • Delivery Management Settings & Configuration • Reports • Delivery Management Settings & Configuration • Reports Purchase and Sales Management

  30. Procurement Process Purchase Management • Sales Management • Delivery Management Settings & Configuration • Reports Purchase and Sales Management Inventory Departments Accept Transactions Inventory Asset • Product Requisition Stationary Delivery IN Order Operations Service Store AddDelivery Return Inventory Asset Cancellation • Purchase Requisition Stationary Amendment Vendor Service Payment Procurement Production Accept Order • Received Quotation • PI Receive Vendor Ledger Create PO Yes Open LC Is Local Purchase? Inventory Update No

  31. Procurement Process Purchase Management • Sales Management • Delivery Management Settings & Configuration • Reports Purchase and Sales Management Request Customer Send PI Is Local Sales? AcceptOrder Sales Department Create LC No Yes Create SO Procurement Order Operations Receipt Send Requisition Amendment Customer Ledger Is Product Available? No Return AddDelivery Inventory Update Cancellation Yes Store Accept Transactions Delivery Out

  32. Procurement Process Purchase Management • Sales Management • Delivery Management Settings & Configuration • Reports Purchase and Sales Management Vendor Sale Delivery Return Voucher Inventory 01 Product Inventory 02 Stock out Customer Purchase Delivery Voucher Voucher Approval Voucher Approval Stock In Stock In Inventory N Purchase Delivery Return Voucher Sale Delivery Voucher Stock out

  33. Procurement Process Purchase Management • Sales Management Settings & Configuration • Delivery Management • Reports Purchase and Sales Management Auto Accept Serial Settings Auto Commit Auto Delivery Purchase Warranty Auto Delivery Auto Payment Sale Warranty Auto Payment Down payment Product Reorder Qt. Discount Per Product Show Stock Qt. Expiry Date Settings Voucher Visible Show Order Qt. VAT settings Vendor dues

  34. Procurement Process Purchase Management • Sales Management Settings & Configuration • Delivery Management • Reports Product Request List Daily Sales Register P. Request Summary Sales KPI Purchase Request List Monthly Sales P. Request Summary Yearly Sales Quote Comparison Sheet Monthly Purchase Sales Collection Yearly Purchase Month Wise Sales Payment History Month wise Purchase Product Wise Sales Product wise Purchase Sales Delivery Purchase Delivery Customer Ledger Vendor Ledger Purchase and Sales Management Sales Report Purchase Report

  35. Purchase and Sales Management Customer Departments Inventory Sales Department Inventory Accounts Update Accept Transaction Asset • Product Requisition AcceptOrder Stationary Create SO Order Operations Delivery IN Service Store AddDelivery Order Operations Return Inventory Receipt Journal Posting Asset Cancellation • Purchase Requisition Amendment Stationary Amendment Return Vendor Service Payment AddDelivery Procurement Cancellation Production AcceptOrder • Receive Quotation Inventory Update Accept Transactions Create PO

  36. Fixed Assets Management Features • Types wise Assets Management • Category wise Assets Management • Item wise Assets Management • Serial number wise Assets tracking • Depreciation Model Implemented • Depreciation methods implemented • Depreciation period Management • Depreciation rate Management • Assets Allocation Management • Assets integration with Accounts • Assets Procurement Management • Assets Disposal Management • Assets expenditure Management

  37. Procurement Management Purchase Management Purchase Management • Assets Stock Management • Assets Stock Management • Distribution Management • Depreciation Management Sales & Expenditure • Distribution Management • Depreciation Management Sales & Expenditure Fixed Assets Management

  38. Procurement Management Purchase Management • Assets Stock Management • Distribution Management • Depreciation Management Sales & Expenditure Fixed Assets Management

  39. Procurement Management Purchase Management • Assets Stock Management • Depreciation Management Sales & Expenditure • Distribution Management Fixed Assets Management

  40. Procurement Management Purchase Management • Assets Stock Management • Distribution Management • Depreciation Management Sales & Expenditure Fixed Assets Management

  41. Procurement Management Purchase Management • Assets Stock Management • Distribution Management • Depreciation Management Sales & Expenditure Fixed Assets Management

  42. Fixed Assets Management Daily Procedure Configuration Accounts Reporting Admin Requisition Accounts Update Departments AssetCategory Asset Purchase Purchase Requisition Furniture & Fixtures Asset Distribution history Land & Building Received Quotation Plant & Machineries Procurement Vendor Asset Depreciation Electronics Equip. Computer & Accs. Add PO Asset Distribution Process Acquisitions Others Asset Operations Journal Posting Consumptions Store Asset Declarations Purchase Asset Sales Depreciation Cal Account Association Asset Sales Asset Wise Dep. Accept Transactions Spend Asset Asset Inventory Update Asset Account Declare Dep. Process Add Opening Asset Dep. Expense Ac Accu. Dep. Ac

  43. HR Management Features • Quick Start feature and easy to set up & understanding • Program default information minimizes user input requirements • Reducing processing time and labor • Support huge numbers of employees • Accommodates any combination of incomes, deductions, benefits, and leaves • Offers consolidated entry screen for quick payroll entry • Attach documents, files, images and locations to any Employee file • Detail paychecks and vouchers • Uninterrupted online and onsite support

  44. Employee Management • Attendance Management • Attendance Management • Leave Management • Leave Management Payroll Management Payroll Management HR Management Add Employee Add Branch Attendance (Manual or Auto Retrieve from Device) Employee List Add Department Detail of an Employee Employee closing Add Department Add Shift Add Resign Release Add Leave Policy Final Settlement Photo Signature Add Holiday Policy Add Pay scale History Add Payroll Schedule Payroll History Employment History Leave History Loan & Advance

  45. Employee Management • Attendance Management • Leave Management Payroll Management HR Management Attendance Entry Device Data Manual From Excel File • From software Manual Auto Post Attendance Data Daily Timesheet Attendance Summary Reports Daily Timesheet Weekly Timesheet Monthly Timesheet Overtime Report Branch Wise Timesheet Dept. Wise Timesheet Sheet Wise Timesheet

  46. Employee Management • Attendance Management • Leave Management Payroll Management HR Management Leave Status Leave Balance Add Leave Type Employee Wise Report Employee Add Leave policy Add Opening Balance Monthly Leave Add Leave Application Add Holiday Type Holiday List Leave Recommender Dept. Wise Report Add Holiday Frequency Leave Approver Leave Summary Add Holiday Policy

  47. Employee Management • Attendance Management • Leave Management Payroll Management HR Management Employee Benefit Salary Incentive Salary Report Advance Payment Loan Provident Fund Payroll Item Sales Bonus Festive Bonus Performance Bonus Deduction Report Pay scale Employee wise Report Adjustment Salary Payment Bonus Report Unscheduled Payment Installment Payroll Schedule Overtime Report Post Journal Others more Reports Payment list Adjustment Report Approve Accounts Update

  48. HR Management Configuration HR & Payroll Management Add Employee Company Add Shift Attendance (Manual or Auto Retrieve from Device) Employee List Add Leave Type Add Branch Add Leave Policy Detail of an Employee Employee closing Add Department Add Leave Application Add Layer 1 Yes Add Resign Release Leave Recommender Leave Approver Multiple Layers Final Settlement Photo Signature Holiday Type Add Holiday Policy Add Payroll Item Add Pay scale Add Layer n History No Salary Calculation Employment History Payroll History Add Designation Add Payroll Schedule Advance Leave History Installment Loan & Advance Loan Related Reports

  49. LC Management Features • Order, Style & Work Order • PI Tracking • Indent Tracking • Shipmen Scheduling • Import LC Operation • Export LC Operation • Sales Contract • B2B Operation • Indent Management • CI Operation • Inventory Control • UD Generation • Loan Management • Commission Statement • Packaging • Accounting Integration

  50. LC Management Accounts Update Departments Payment Amendment Requisition Related Reports Expenses Vendor Ledger Shipment Store Requisition ReceiveInvoice Procurement Journal Posting Receive PI Request PI Accept Transactions Vendor Customer Ledger Open Import LC Sales Dept Export LC Inventory Update SendInvoice Send PI Request PI Shipment Amendment Request Expenses Receipt Customer

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