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Mail User’s Forum

Mail User’s Forum. January 6, 2008. Agenda. USPS updates and reminders for upcoming changes. Introduction to suspicious mail handling and training. Mail piece design panel discussion. USPS Account Manager Xerox Representatives SMDS Mail Design Analyst. USPS Updates/Reminders. Move Update

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Mail User’s Forum

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  1. Mail User’s Forum January 6, 2008

  2. Agenda • USPS updates and reminders for upcoming changes. • Introduction to suspicious mail handling and training. • Mail piece design panel discussion. • USPS Account Manager • Xerox Representatives • SMDS Mail Design Analyst

  3. USPS Updates/Reminders • Move Update • Effective Date November 23, 2008. • Frequency change from 185 to 95 days. • Applies to Standard Mail. • Customer has to update addresses with the information provided. • State Mail received a Legal Restraint Method exemption.

  4. USPS Updates/Reminders • New format standard for ‘Flats’. • Effective Date March 29, 2009. • Address block placement. • 8 pt font and no overlapping lines or characters. • State Mail has posted a Customer Notice with all the details. It can be accessed at http://purchasing.utah.gov/mail/documents/customernoticeautoflatrequirements.pdf

  5. USPS Updates/Reminders • Intelligent Mail Barcode • Effective Date May 2011 (changed from May 2009 and January 2009). • Starting May 2009 additional postage discounts, over Basic IMB and PostNet customers, available for Full-Service IMB customers. • State Mail has certified their IMB and will work towards Full-Service status.

  6. USPS Updates/Reminders • PostNet Barcodes • Effective Date May 2011. • Will no longer be accepted after May 2011. • Will be accepted from May 2009 until May 2011 at a higher rate then Basic and Full-Service IMB. • State Mail will print the IMB for customers on OCR mail without ACS codes.

  7. USPS Updates/Reminders • Intelligent Mail Barcode on Business Reply Mail. • Effective Date May 2011. • PostNet barcode on all BRM mail must be replaced with the IMB. • State Mail will do the artwork and qualification for this over the next two years. • Please contact State Mail when you are ready to order new stock.

  8. USPS Updates/Reminders • New Standards for letter size booklets and self-mailers. • Effective Date has not been announced.

  9. Mail Piece Threats

  10. Mail Piece Threats • Suspicious Package poster. • Minimum Response flyer. • On-site training. • Notify Tim Walden in the back or at twalden@utah.gov. • March 2009 Mail User’s Forum – “Suspicious Package Identification and Response.”

  11. Questions? • USPS Updates/Reminders? • Security Concerns or training? • Sign up with Tim Walden in the back today or email twalden@utah.gov for scheduling. • Check State Mail’s website periodically for updates on training materials.

  12. Mail Piece Design Panel • Print Services – 538.8631 • Brian Jensen – Program Manager • Justin Wilson – Xerox Site Lead • US Postal Service – 974.2949 • Micky Curtis – Account Manager • State Mail & Dist. Srvcs. – 323.4300 • Andy Wright – Mail Design Analyst

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