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C ommon O rigination and D isbursement: 101:The Basics

Session 18. C ommon O rigination and D isbursement: 101:The Basics. Wood Mason, Barbara Davis Demetrius Windom. COD: The Basics. What is COD? What does it mean to be a Full Participant? How do I work with COD? Helpful tools Website tour Customer Service. COD.

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C ommon O rigination and D isbursement: 101:The Basics

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  1. Session 18 Common Origination and Disbursement:101:The Basics Wood Mason, Barbara Davis Demetrius Windom

  2. COD: The Basics • What is COD? • What does it mean to be a Full Participant? • How do I work with COD? • Helpful tools • Website tour • Customer Service

  3. COD Integrates a common process with a system designed to support origination, disbursement, and reporting for the Federal Pell Grant and Direct Loan Programs

  4. COD Overview Debt Collection Services (DCS) Student Data Storage (NSLDS) Central Processing System (CPS) Post Secondary Education Participant System (PEPS) School Eligibility Data Student Applicant Data Student Pell Payment Data Student Level Direct Loan Data Student Level Pell Data Common & Legacy Direct Loan and Pell Origination, Change and Disbursement Records Common Origination & Disbursement (COD) Schools Loan Servicing System(DLSS) SAIG Transaction Processing Web Reports Loan Bookings & Disbursements Applicant Services Customer Service Center Acknowledgements and Response Records Funding Transactions Payment Transactions Payment Transactions FMSS / GAPS Financial Mgt System (FMS) Drawdowns NOTE: All COD interfaces routed through EAI except DCS.

  5. COD • Replaced the Recipient Financial Management System (RFMS) and the Direct Loan Origination System (DLOS) • ALL SCHOOL data is processed by COD

  6. We Changed The Lingo Common Record Receipt/Response Flat File Document CFL Full Participant XML Phase-In Participant

  7. Full / Phase-In Participant A school’s “participant” status is determined by the method they use to transmit their data to COD: Full Participants Schools that submit data using the COD Common Record Layout in XML format Phase-In Participants Schools that submit data using Pell Grant/Direct Loan Record Layouts in fixed-length, flat file format

  8. COD Full ParticipantsAs of March 1, 2004 2003-2004 2002-2003 All schools must be Full Participant for the 2005-2006 Award Year. 2004-2005 (Projected)

  9. The Common Record • A “student-centric” document (coded in XML) used to transmit Pell Grant and Direct Loan data to the new COD database • A document flexible enough to use for ALL Title IV programs • A document that uses the same layout for ALL data submissions

  10. 04/05 Full participantMessage Classes • Non-program specific and non-award year specific • COMRECIN, COMRECOP • Non-program specific and award year specific (2004-2005) • CRAA05IN, CRAA05OP • Program specific (Pell, Direct Loan and/or Campus-Based) and award year specific (2004-2005) • CRPG05IN, CRDL05IN, CRCB05IN • Program specific (Pell, Direct Loan and/or Campus-Based) and non-award year specific • CRPGMYIN, CRDLMYIN, CRCBMYIN

  11. COD Funding • Remember to mark your disbursements “TRUE” ONLY ACCEPTED ACTUAL DISBURSEMENTS DRIVE FUNDING!!!!

  12. Full Participant Set up Send or fax a request letter, printed on school or corporate letterhead U.S. Department of Education COD School Relations CenterAttn: Full Participant P.O. Box 9003 Niagara Falls, NY 14302Fax : 877/623-5082 IFAP Notice dated 2/26/03

  13. http://cod.ed.gov

  14. Website tools

  15. Daily Processing updates

  16. COD/CPS Quick Reference

  17. Updating contacts

  18. COD Entity ID

  19. Help

  20. Edits

  21. Glossary

  22. Brief tour of the website

  23. Person

  24. Applicant Search

  25. Person Detail

  26. School

  27. Cash Activity

  28. Batch Searches

  29. Batch detail

  30. Services/Reports

  31. Users

  32. How do I Obtain Access to the COD Website? • Identify a Security Administrator for your school • Submit Security Administrator Request Letter on university or corporate letterhead • IFAP announcement for detailed instructions • Updated: COD Web Site Access for Schools – March 18, 2003 • COD Web Site Access for /Third Party Servicers and Vendors – March 18, 2003

  33. COD Customer Service • 1-800-848-0978 Direct Loan • 1-800-474-7268 (4P-Grant) Federal Pell Grant • E-mail questions to CODSupport@acs-inc.com Niagara Falls, NY

  34. Total Inbound Telephone Calls

  35. COD ProcessingYTD Totals – as of March 23, 2004 Totals Pell & Direct Loan Totals

  36. More Information • IFAP Website (www.IFAP.ed.gov) • Common Origination and Disbursement page • Announcements and Frequently Asked Questions • COD Technical Reference • DL Bulletins • Electronic Announcements

  37. Where Are the CODResources?

  38. Questions

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