CPNP

1. CPNP Brussels, 17 November 2014

2. AGENDA • Scope of CPNP • Article 13 (notification of products) • Article 16 (notification of nanomaterials) • Roles into CPNP • Registration mechanism (ECAS & SAAS) • Administration interfaces for a Local Admin • Accept/Reject access requests submitted by colleagues • Give Local Admin rights to colleague(s) • Block/Delete existing accounts

3. AGENDA • Presentation of Art. 13 • Notification by a Responsible Person • Notification by a distributor (Art. 13(3)) • Presentation of Art. 16 (Nanomaterials notification) • Search Mechanisms • Simple Search • Advanced Search • Upcoming changes – Evolution and maintenance • Support provided by the EC ?

4. SCOPE OF CPNP

5. Legal basis The CPNP is the online notification system created for the implementation of Articles 13 and 16 of Regulation (EC) No 1223/20091 of the European Parliament and of the Council on cosmetic products. The responsible persons and, under certain circumstances, the distributors of cosmetic products shall submit through the CPNP some information about the products they place or make available on the European market. The CPNP is making available electronically some of the above mentioned information to the Competent Authorities (for the purposes of market surveillance, market analysis, evaluation and consumer information) and to the Poison Centres or similar bodies established by Member States (for the purposes of medical treatment).

6. Article 13 (notification of products) • As from 11 January 2012, Responsible Person had the possibility to notify through CPNP, by way of derogation from Directive 76/768/EEC, the information referred to in Article 13(1) and (2) of Regulation (EC) No 1223/2009. • As from 11 July 2013, the use of CPNP became mandatory. • As from 11 July 2013, a distributor who makes available in a Member State a cosmetic product already placed on the market in another Member State and translates, on his own initiative, any element of the labelling of that product in order to comply with national law, must submit into CPNP the information referred to in Article 13(3) of Regulation (EC) N° 1223/2009.

7. Article 16 (notification of nanomaterials) • In addition to the notification under Article 13, cosmetic products containing nanomaterials shall be notified to the Commission by the responsible person 6 months prior to being placed in the market, except where they have already been placed on the market by the same responsible before 11 January 2013

8. ROLES INTO CPNP

9. Responsible Persons (RP) • They can create/update and notify products. A Responsible Person can only edit/consult his own notifications. • Mechanism in place for Responsible Persons willing to delegate the notification of (a part of) their products.

10. Distributors (DIS) • Distributor means any natural or legal person in the supply chain, other than the manufacturer or the importer, who makes available in another Member State a cosmetic product already placed on the market in a Member State and translates, on his own initiative, any element of the labelling of that product in order to comply with national law

11. Delegate (DEL) Art 16 : the responsible person may designate another legal or natural person by written mandate for the notification of nanomaterials and shall inform the Commission thereof. This role needs to be selected at the moment of registration In each notification the delegate needs to indicate for which RP he will enter information A delegate can lock some tabs of the notification – this locked information is not visible to the RP. The tab ‘Quantity’ is not visible to the delegate A delegate cannot fully notify to the Commission If there is a request for additional information, the delegate also needs to reply to this request

12. Poison Information Centres (PIC) • Any body established by member States and who can access the CPNP portal for the purposes of medical treatment. • They can consult all the details of the notifications submitted by Responsible Persons (and Distributors). • Draft notifications are not accessible to Poison Centres.

13. Competent Authorities (CA) • In charge of market surveillance, market analysis, evaluation and consumer information regarding cosmetic products. • They can consult all the details of the notifications submitted by Responsible Persons (and Distributors), except their composition. • Draft notifications are not accessible to Competent Authorities.

14. REGISTRATION MECHANISM

15. ECAS: Create a personal account (1) • ECAS: European Commission Authentication Service • This system provides the user with a login and password to connect to multiple European Commission applications. • Remark: Please do not create generic accounts. • URL: https://webgate.ec.europa.eu/aida/selfreg

16. ECAS: Create a personal account (2)

17. ECAS: Create a personal account (3)

18. ECAS: First login (1) • URL: https://webgate.ec.europa.eu/cpnp

19. ECAS: First login (2)

20. SAAS: Request an access to CPNP (1) • SAAS: SANCO Authentication and Authorisation System • This system provides the user with a profile and access rights for a specific European Commission application, in this case the CPNP. • Remark: SAAS provides also administration interfaces to the Local Admin. • URL: https://webgate.ec.europa.eu/saas

21. Select your organisation or create it yourself (if missing) You can also create your own sub-organisation, for instance if you want to delegate the notification of your products to sub-contractors. Please, when creating a sub-organisation, do not forget to select the right « parent » organisation SAAS: Request an access to CPNP (2)

22. Please, select ONLY one option: Responsible Person, Distributor or Delegate Click on this button to validate your choice. SAAS: Request an access to CPNP (3)

23. SAAS: common mistakes • Missing access profile: Please, do not forget to indicate the desired access profile in your request. • Many access profiles: You can request one, and only one, access profile. • Mix of access profiles: All the members of an organisation (and its sub-organisations) must have the same profile. • Organisation details are missing: When creating a new organisation, please provide all the information (Name, Address, City, Postal code, Country and Phone).

24. ADMINISTRATION INTERFACES FOR A LOCAL ADMIN

25. List of pending access requests, submitted by you (and still under validation) List of all current active profiles that you have on CPNP Direct link to the administration interfaces (for Local Admin only) List of all your rejected access requests, with the reason of the reject Requested/active/locked access profiles

26. List of pending access requests, submitted for your organisation. You can accept requests for the access profiles you have yourself. If you reject a request, you must specify the reason of your reject. List of all requests already rejected (with reason of the reject) Accept/reject an access request

27. Lock or delete an existing account Edit the details of the access profile (see next slide) Lock/delete an existing account

28. You have the possibility to grant access only for a limited period Flag to be checked if you want to also grant Local Admin rights. Give Local Admin rights

29. PRESENTATION OF ART. 13

30. PRESENTATION OF ART. 16

32. SEARCH MECHANISMS

33. “Instant” search: results list is refreshed automatically. Search on product/component name, RP/distributor name, category level 3 and CPNP reference Possibility to exports results in XLS or PDF format Highlighting Pagination mechanism Simple Search

34. Other search criteria also in the second tab. You can combine several search criteria Advanced Search

35. UPCOMING CHANGES

36. Before end of 2013 - Evolutive maintenance • New environment for PICs and CAs • Improvement of the notification form (single <-> multi-components products) • Possibility to export more than 100 products • Exchange mechanism between PICs/CAs and RP • Summary of releases • Performance improvements

37. January 2014 - Updated frame formulations • New set of • Categories (Level 1 – 3) • Frame Formulations • Triggered Questions • Valid for all new the products, and in case of update/correction of products already notified in the system.

38. Maintenance group • A Maintenance Group has been set up, with representatives of • The Industry • The Competent Authorities • The Poison Centres • Regular meetings (bi-annual) • Also in charge of the regular update of the Frame Formulations

39. SUPPORT

40. Support provided by the EC • Regulation(EC) No 1223/2009 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL on cosmetic products: http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:2009R1223:20130711:en:PDF • CPNP • FAQ : https://webgate.ec.europa.eu/cpnp/faq • Registration Tutorial: https://webgate.ec.europa.eu/cpnp/public/tutorial.cfm • User’s Manual Translations: http://ec.europa.eu/consumers/sectors/cosmetics/cpnp/index_en.htm • SCCS Guidance on Nanomaterials: http://ec.europa.eu/health/scientific_committees/consumer_safety/docs/sccs_s_005.pdf • Material also available on CPNP website, under the tab Useful links (user manual, list of categories and frames, …)

41. Support provided by the EC • Externalsystems • ECAS (lost password): https://webgate.ec.europa.eu/cas/help.html • CosIng - European Commission database with information on cosmetic substances and ingredients: http://ec.europa.eu/consumers/cosmetics/cosing/ • Technical support • Please consult first the FAQ • In case of necessity, youcan contact the Support Team by completing the online form (in the FAQ) • Mails sent to the functionalmailbox are not treated

42. Thank you for your attention ! CPNP (Official): https://webgate.ec.europa.eu/cpnp CPNP (Training): https://webgate.acceptance.ec.europa.eu/cpnp Functional Mailbox: SANCO-CPNP@ec.europa.eu