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ESG Reporting Forms PowerPoint Presentation December 10, 2013

ESG Reporting Forms PowerPoint Presentation December 10, 2013. 3 Different Reporting Forms.

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ESG Reporting Forms PowerPoint Presentation December 10, 2013

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  1. ESG Reporting FormsPowerPoint PresentationDecember 10, 2013

  2. 3 Different Reporting Forms • Quarter Progress Report-must be submittedquarterly with Match Tracking Report.Note: An FSR has to be submitted quarterly on HALO therefore, the Expenditure Report is no longer included with the Quarterly Progress Reporting Form. • Semi Annual ESG Outcome Performance Report-dueApril 30 & October 31. • Annual CoC Outcome Performance Report- due October 31st.

  3. 3 Different Progress Reports Cont’d • The sub-grantees should complete the report and sent it to the Fiduciary. The Fiduciary will compile the data into one report and sent to MSHDA. • All Reporting Forms must be sent to Juliann Kline (please do not email reports they are sometimes difficult to read) • All financial assistance including utilities must be entered in HMIS (For participants receiving utility assistance only create a service transaction and close the record).

  4. Quarterly Progress Reporting Form • If your community has a DV Shelter or Shelter that is receiving ESG funding they would need to report how many participants were referred to the HARA. • The ESG/HARA Counting Reporting from HMIS is needed to complete Questions 1-8 and must be attached to your Quarterly Progress Reporting Form. The 1st page of the HMIS Counting Report. • http://www.michigan.gov/mshda/0,4641,7-141-5515-241719--,00.html

  5. Quarterly Progress Report cont’d • Closing a record: if the HRS/Case Worker has not had any contact with a participant for 30 days, please close the record. • MCAH has training available for the HARA Workflow. Please go to www.mihomeless.org

  6. Quarterly Progress Reporting Form Cont’d . • Page 3: Match Tracking Report – This report must be completed to verify you are on target with your community 50% match requirement. Documentation of match must be included.

  7. Semi Annual ESG Outcome Performance Report • Must be submitted in April 30th and October 31st • Report must be run by the System Administrator • http://www.michigan.gov/mshda/0,4641,7-141-5515-241719--,00.html • Question #1- #3 Run HMIS Discharge Destination Report • Question #4 -#6 Run HMIS Exit Income Outcomes Report

  8. Annual CoC Outcome Performance Report • Report due by October 31 • Report must be run by the System Administrator • http://www.michigan.gov/mshda/0,4641,7-141-5515-241719--,00.html • Question #1 Run Discharge Destination Report twice (one for ESG programs and one for TH programs) • Question #2 & #3 Run ESG Dash Board Report LOS & Recidivism ESG • Question #4 Run ESG Dash Board Report LOS-Retention in PSH • Question 5 Run #0001 Entry/Exit & Services Count Report

  9. Annual CoC Outcome Performance Report Cont’d • Question #6 Manually calculate (Homeless Count in Question #5 / Total Admitted to the HARA as reflected on the ESG/HARA Counting Report) • Page 2 are questions related to how the CoC/or individual agencies improved any of the outcome performance measures • Form must be signed by CoC Chair/Coordinator and mailed to Juliann Kline at MSHDA (please do not send by email)

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