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HUMPPA

HUMPPA. Program Managed Performance Based Maintenance Contract Espoo Pilot Project 2014 – 2019 Katja Levola, Pirkanmaan ELY-Centre. International Partnership Meeting 16.1.2014 . Presentation content. Background information

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HUMPPA

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  1. HUMPPA Program Managed Performance Based Maintenance Contract Espoo Pilot Project 2014 – 2019 Katja Levola, Pirkanmaan ELY-Centre International Partnership Meeting 16.1.2014

  2. Presentation content • Background information • Program Managed Performance Based Maintenance Contract (PBMC) model • HUMPPA - Pilot project • Procurement & Tender evaluation procedure • Contractor’s payment mechanism • Additional potential incentives • HUMPPA - Next steps Katja Levola

  3. Finnish Transport Agency (FTA) • January 2010 – merger of the Finnish Rail Administration, Finnish Road Administration and Finnish Maritime Administration into one organization known as the Finnish Transport Agency. • Development of maintenance and traffic systems in cooperation with other operators. • Promote productivity and innovations in the transport sector. • Responsible for society’s well-being, mobility of the transport system’s network, environmental stewardship and the entire transport system as a whole. • ELY - Centres transport responsibilities (9 regions) • In 2010 - Partially composed from the nine Finnish Road Administration regional offices • Responsible for the mobility of road transport and safety functions • Responsible for maintenance, transport assets, systems, safety and mobility • Responsible for the procurement of capital investment projects and all outsourced maintenance contracts. Katja Levola

  4. Area Maintenance Contracts • 81 contracts, 5 year duration • All publicly tendered • Quality Control (QC) by contractor • Winter Maintenance: snow plowing, prevention of slippery conditions or deicing, repairing uneven surfaces, and ensuring the visibility of traffic control equipment • Summer Maintenance; maintaining gravel roads, traffic signs, vegetation control, grass and brush cutting, repairing surface defects that cause risks to traffic safety • In addition: continuous monitoring of the road system & other authoritative duties, like emergency response Espoo Pilot Project Katja Levola

  5. Program Managed PBMC model • Feasibility study during end of 2012. • Applicable to very demanding type contracts, where there needs flexibility. • Based upon principles and guidelines from the project management of maintenance contracts, alliance model, and traditional contracts. • Model is termed “Program Managed PBMC” because the services significantly deviate from traditional projects & includes procurement in the name of the Program Managed PBMC. • Using a target price concept. • Committed this new model for a pilot project starting in the fall of 2013. Katja Levola

  6. Client’s goals • Main goal is to provide services from a road users’ perspective and provide flexibility for the implementation of these services. • Allow for variations during the contract period. • Better subcontracting management. • Promote innovation & development. • Reasonable risk sharing and promote better teamwork/cooperation. • This new model is expected to be straightforward and is aligned with present day contracts that have the potential to be adaptable. • Management should be reasonable. • Amount of inspections should be lower. Katja Levola

  7. Structure of the Program Managed PBMC • Includes many of the typical routine and periodic maintenance services, management and administration services and all related procurement duties. • The contractor is responsible for the maintenance planning process that needs to be approved and continually modified in a cooperative effort. • All purchases (product deliverables, performance, service requisitions and subcontracting) will be competitively tendered even alternative bids. • All subcontracted maintenance activities and procurement are done in the name of the PBMC contractor. • The client will nevertheless make final decision and approval. Katja Levola

  8. HUMPPA - Pilot project • Pilot project in Espoo area from 2014 – 2019. • Mainly includes the roads in the cities of Espoo, Kauniainen, Kirkkonummi and outlined parts of Helsinki. • The contract includes about 850 km of roads • 150 km of pedestrian and bicycle pathways. • Winter road classification 130 km of dual lane roads of class 1S • About 200 km of single lane 1S, which includes ramps. • The remaining road network is comprised of roads classified as II and III. • The Espoo contract area is a highly travelled road network. • Another challenge is the coastal area, because of changing weather. Katja Levola

  9. Procurement process • Contractor selection process is done in two phases. • Prequalified bidders tenders were send a preliminary proposal in October 2013. • Only the preliminary quality portion were submitted to the client-end of October. • Next the client went through bilateral negotiations were intended to develop the invitation to tender documents, versus official contract negotiations. • The second stage was to finalize the invitation to tender documents. • Invitation to tender by the end of January 2014. • The proposal due date is planned to be submitted by April 1, 2014. • Wining tender is expected to be evaluated within one week. • A signed contract is expected by the middle of May 2014. Katja Levola

  10. Tender evaluation procedure Katja Levola

  11. Tender evaluation procedure • Using a competitive, negotiated method. • Award is based upon most overall economically beneficial. • Evaluation factors are 20% for quality, 10% of key personnel and 70% for the price portion. • The quality assessment is evaluated from the submitted quality plans. • The key personnel is composed of the service and organizational capabilities evaluation and by an examination. • The “target price” is composed of all related procurement costs, management and administration, as well as the management service fee. + + = TARGET PRICE, € Katja Levola

  12. Contractor’s payment mechanism • The fixed management fee includes overhead costs, risks and profit margin. • Contract management and administrative costs portion includes the contract management & administrative costs & office and information technology costs. • The procurement costs include all related purchases, like all related sub-contracting, service contracts, and construction and maintenance services. Katja Levola

  13. Additional potential incentives One existing incentive scheme & three new incentive potentials • The first possible incentive is for the road user satisfaction and innovation, maximum of 2% of the target price. NEW INCENTIVES: • Incentive for providing good maintenance services, maximum of €15000 per each contract year. • Incentive for worker and road user safety, maximum of €15000 per each contract year. • Incentive for safety accidents explained & evaluated, €20000 per each contract year. Katja Levola

  14. HUMPA – next steps • Request for tenders sent by January 1, 2014 • Tender due date of April 1, 2014 • Contract signed by Mid-May 2014 • Contract start date of October 1, 2014 Katja Levola

  15. Thank you! Katja Levola +358 400 277 812 katja.levola@ely-keskus.fi Katja Levola

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