Accountability Data Reports and Certification Windows

1. State Department of Education District Training ‘Live Call’Post-code, Cohort, Advanced Coursework, & SMART Friday, June 14, 2013 Please turn on your speakers and open the chat box.

2. Agenda 9:30 – Welcome This session is being recorded and will be posted online 9:35 - 10:00 – Assessment Post-Code– Video/Q&A 10:00 - 10:20 – Historical Adjusted Cohort Graduation Rate – Video/Q&A 10:20 - 10:55 – A-F Advanced Coursework Report – Video/Q&A 10:55 - 11:30 – SMART Report – Video/Q&A 11:30 - 11:40 – Closing, General Q&A SDE Presenters: Kurt Bernhardt, Exec. Director of R&D, Accountability Duane Brown, Data Coordinator District Training ‘Live Call’

3. Accountability Data Reports and Certification Windows May 1st to June 21th Graduation Cohort Report May 31st to June 30th SMART Report A-F Advanced Coursework June 10th to July 10th Post-Code Applications

4. Assessment Post-Code

5. Purpose of the Assessment Post-Code Application The Assessment Post-Code application allows schools and districts to review and certify demographic, indicators, and other elements of 3-8 and EOI assessments. After the data have been reviewed and certified, it will be sent back to the testing company where the final results will be compiled. The data reviewed and certified during this window will be used to populate the performance and growth sections of the A-F Report Card.

6. Where do the data come from? From the data entered during Pre-Code and during the testing window on CTB’s website. From the information bubbled in on paper test forms.

7. Assessment Post-Code Key Points • Known Bugs • Birthdates – fixed 78% • No Score Code, ELL first year exempt, emergency exempt, Invalidation, Student Valid Attempt, Title X • Duplicate Student/Subject

8. 4-Year Adjusted Cohort Graduation Rate

9. What is the 4-Year Adjusted Cohort Graduation Rate? From the USDE as defined in 34 C.F.R. §200.19(b)(1)(i)-(iv): From the beginning of 9th grade, students who are entering that grade for the first time form a cohort that is subsequently “adjusted” by adding any students who transfer into the cohort later during the 9th grade and the next three years and subtracting any students who transfer out, emigrate to another country, or die during that same period.

10. How will the Graduation Cohort Report data be used? • Reported to the USDE • Part of the A-F Report Card • Only for High Schools • Reported on District and State Report Cards • Used for AMO calculations by subgroup

11. What Are the Data Sources for the Graduation Cohort Report? • The Wave • information pulled from your Student Info System • Information pulled into app – no longer “live” • Certified Annual Dropout Reports • Historical Assessment data to estimate the cohort • Beyond the 2012 Cohort, the SDE will populate the Graduation Cohort Report with Certified Data from the Oct. 1, SMART, Exit and Drop-Out Reports

12. 4-Year Adjusted Cohort Graduation Key Points The last know status in 2011-2012 Older Cohorts & Upcoming Cohorts 2011-2012 vs. the other three years

13. A-F Advanced Coursework App

14. What is the A-F Advanced Coursework App? The A-F Advanced Coursework app is a WAVE application that allows schools and districts to certify the participation and performance of students taking advanced coursework What courses should be on the report? Middle schools: Honors courses, Pre-AP courses, High School courses taken at middle school grades High Schools: AP courses, IB courses, AICE courses, concurrent enrollment course, CareerTech industry certification courses

15. How will the Advanced Coursework data be used? • Part of the A-F Report Card • Only for High Schools and Middle Schools • Reported on Site Report Cards • Middle schools will earn 2 bonus points for meeting the participation criteria • High schools will earn 1 bonus point for meeting either the participation or performance criteria

16. What Are the Data Sources for the Advanced Coursework Report? • The Wave • information pulled from your Student Info System • Information is “live” (i.e., nightly updated from your SIS) on the “Prepopulated Data” screen • When changed to “On Screen Data Entry” the course information is no longer updated live from your SIS • Notes: • Results of AP and IB exams will be used to determine performance points for their respective courses and won’t be on this app

17. Other Notes for the Advanced Coursework Report How to handle Trimesters and College Level Courses CareerTech courses will count on the report card but will be provided in a separate report directly from CareerTech Prepopulated vs. On-screen data entry Latest Bug Fixes

18. SMART Report

19. What is the SMART Report? The Supplemental Membership Annual Reporting Totals, or SMART Report, gathers data for those students who are not reported on the October 1st Report. These are students who exited prior to, or enter after October 1.

20. How will the SMART Report data be used? This data will supplement other reports (October 1 Consolidated Report, Exit Report, Drop Out Report) in order to gather the data necessary to calculate the Federal Four-Year Adjusted Cohort Graduation Rate.

21. What Are the Data Sources for the SMART Report? The Wave The data in the Final Report section is entirely pre-populated from your local student information system. The Final Report data updates nightly from any changes made in your local system that day.

22. SMART Report Important Points • Who do I Report? • Key field questions • FTPT Status • Most Recent Entry Date • FreeReduced & Economic Disadvantage

23. Upcoming Training “Live Call” Events ‘Live Call’ District Training for SMART Report, A-F Advanced Coursework and Post-Code Applications Wednesday, June 19th at 1:30 pm Wednesday, June 26th at 1:30 pm Additional dates and times may be added

24. Have additional questions? OSDE Service Desk – (405)522-3301 dataverification@sde.ok.gov http://ok.gov/sde/student-information-system Find us on Twitter: @OSDE_SIS To watch the training video again: http://vimeo.com/osde/videos