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The Archivists’ Toolkit

A comprehensive overview of the Archivists' Toolkit project, including objectives, features, modules, and technology. The toolkit aims to streamline archival processing, support lifecycle functions, and produce various outputs. It offers a modular, customizable, and secure application with open-source design ideal for different archival settings.

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The Archivists’ Toolkit

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  1. The Archivists’ Toolkit CRADLE Presentation 10 Feb. 2006 Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  2. Overview • Project objectives • Overview of features • Functional modules • Application architecture and technology • Demonstration example Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  3. Project Objectives To build digital tools that will: • Support archival processing in a manner that promotes efficiency and standardization • Integrate key functions in the archival lifecycle: • Accessioning • Description • Subjects and name management • Location management • Produce outputs such as EAD, EAC, METS, MARCXML and various administrative outputs • Be deployable in a range of archival settings Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  4. Application Features • Output neutral data • Modular • Customizable • Easy to use • Secure • Stand-alone or multi-user network • Context-sensitive help • Open source Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  5. Design Overview • Administration/Project Management • Ingest • Accession • Description (Resources, Surrogates) • Names • Subjects • Location • Audit Tracking • Search Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  6. Application/Project Management • Establish repository record • Manage users • Customize default fields, required fields, input forms • Create project definitions Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  7. Ingest Module • EAD version 1.0 and 2002 (XML) • MARC XML Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  8. Accession Module • Preliminary descriptive information • Some collection management fields • Descriptive and administrative outputs: • Accession record • Accession receipt • Acquisitions report • Processing reports • More… Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  9. Description Module • Archival resources and surrogates • Inputs based on DACS, ISAD(G) • Outputs: • MARC XML • MODS • Printed finding aids • More… • EAD • METS • Dublin Core • Collections guide Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  10. Location Module • For tracking “permanent” locations • Accommodate a range of practice • Outputs: • Location record • Shelf list • List of all locations for a resource Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  11. Names Module • Authority control for names (personal, family, and corporate/conference) • Includes fields for contact information, biographical/historical note • Supports see also and see references • Outputs: • Source record • Sources list • EAC record Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  12. Subject Module • Basic authority control for subjects • Can create records in advance or on an as-needed basis • Outputs: • Repository subject guide Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  13. Record Management / Tracking • Uniquely identifies each record • Allows repository to track creation and editing of records Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  14. Search Module • For moderated use in reference setting • Features: • Search for resource by resource ID, title, creator, or subject • Search for resources, resource components, surrogates, and surrogate components by keywords in title • Search for locations by resource ID Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  15. Back End (database) • Developed with mySQL • Will work with many SQL databases both open source and commercial • Partial list: DB2, PostgreSQL, MySQL, Oracle, Sybase, Microsoft SQL Server, Informix, Ingres ... • Why SQL and not other technologies like xml and object databases? • Maturity of SQL databases • Likelihood of local IT departments having SQL expertise • Many existing open source projects to integrate into the projects. Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  16. Front End (Client) • Needs: Cross platform (Mac OSX, Windows 98+, Linux), open source, sophisticated user interface capabilities • Solution: Java desktop client • Many more user interface options than a web based client • Will run on any computer with Java 5 (1.5) installed • Client and database can be installed on the same computer or on different computers. • Single machine configuration • Local network configuration • Wide area network configuration Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  17. Open Source • SourceForge • Project will be listed by the end of the year. • Source code will be available in an early alpha version early next year for viewing only • When we enter beta testing we will be open to other developers joining the effort • Anyone will be able to download the source code and use it as they wish. • We hope a developer community will grow out of the project Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  18. A Live Demonstration Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  19. http://archiviststoolkit.org/ Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

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