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THE DD FORM 1149 FACT OR FICTION

THE DD FORM 1149 FACT OR FICTION. Edward Winters, CPPM CF June 14, 2010. What Do I Hope To Accomplish?. WHO WHAT WHERE WHEN WHY. USES THE FORM?. INFORMATION IS REQUIRED?. CAN YOU FIND INFORMATION?. IS THE FORM USED?. USE THE FORM?. DD FORM 1149 HISTORY.

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THE DD FORM 1149 FACT OR FICTION

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  1. THE DD FORM 1149 FACT OR FICTION Edward Winters, CPPM CF June 14, 2010

  2. What Do I Hope To Accomplish? • WHO • WHAT • WHERE • WHEN • WHY USES THE FORM? INFORMATION IS REQUIRED? CAN YOU FIND INFORMATION? IS THE FORM USED? USE THE FORM? DD FORM 1149 HISTORY IS THE USE OF THE DD FORM 1149 CONTRACTUALLY REQUIRED?

  3. HISTORY OF THE DD FORM 1149 2010 2000 1990 1980 1970 1960 1957

  4. HISTORY OF THE DD FORM 1149 • Accounting Guide for Defense Contracts" by Paul M. Trueger • Published by Commerce Clearing House in 1953 • Includes references to • Armed Services Procurement Act of 1947 • Federal Property and Administrative Services Act of 1949 • DD250 • Original Inventory Schedules, DD542 – DD545 • Termination Schedule, DD832 • All dated 1951 • I believe that the DD Form 1149 was created sometime following the release of ASPR and that the 1951 edition is probably the original. 2010 2000 1990 1980 1970 1960 1957 1951

  5. IS THE USE OF THE DD FORM 1149 CONTRACTUALLY REQUIRED? The only reference to the DD Form 1149 in the DOD FAR Supplement other than Section 253 (Forms) is in Part 245.7101-2

  6. ASK A PROFESSOR https://akss.dau.mil/askaprof-akss/

  7. ASK A PROFESSOR

  8. ASK YOUR PROPERTY ADMINISTRATOR IT DEPENDS! From: Sent: Tuesday, September 01, 2009 10:59 AM To Cc Subject: Shipment of spare LRU to Ken, The use of DD Form 1149 has been kicked around, argued and debated for years and is only one of various forms of documentation that may be used to document the movement/shipment of Government property. Within the past year or two, Mr. James Norman, LMM&FC Property Manager, came to me and ask if I could find any mandatory requirements for LMto use the DD Form 1149 for shipments. I researched this issue and elevated it to my management and concluded that its use is not mandatory unless required by contract, or the contractor's approved procedures. When transferring accountability of Government Property, FAR Parts 45 and 52 require such transfers to be documented by modification to both the losing and gaining contracts, but does not require the use of the DD Form 1149. Sincerely, Property Administrator DCMAC Property – WHAT DOES THE CONTRACT SAY??? – WHAT DO YOUR PROCEDURES SAY???

  9. Section F-10 of a Contract F-10. Incremental deliveries of The purpose of this CLIN is to provide hardware to specified Government locations at .Upon acceptance of S&A line items by the Government at (Contractor) facilities, the Contractor is authorized to deliver those components in place and subsequently ship to the locations determined by the Government. After Government acceptance, shall provide to the Contracting Officer a list of serial numbers for all serialized parts shipped. Upon receipt of the list, the Government will provide direction to identifying which serial numbers are to be shipped to each destination. The Contractor shall DD1149 serial numbers to the locations provided. The Contractor is authorized to make early deliveries with DCMA concurrence.

  10. SOW SHIPPING DIRECTIONS

  11. INTERNAL PROCEDURES

  12. IF THE 1149 IS NOT CONTRACTUALLY REQUIRED WHY USE THE FORM? • THE USE OF AN 1149 MAY BE ADDRESSED IN • YOUR PROCEDURES • THE FORM ALREADY EXISTS • IT’S RECOGNIZABLE • WHY MAINTAIN 2 DIFFERENT SHIPPING SYSTEMS

  13. WHO USES THE FORM? • DOD COMPONENTS • DOD CONTRACTORS • WHAT ABOUT NASA, DOE, DHS, DOT OR DOJ? • NASA FAR SUPPLEMENT 1846.106-70 CONTRACT CLAUSES • AND SOLICITATION PROVISIONS • NASA FAR SUPPLEMENT CLAUSE 1852.245-71, INSTALLATION • GOVERNMENT PROPERTY • NASA FAR SUPPLEMENT (1845.7101-2) • DOE FAR SUPPLEMENT (952.245-2, 952.245-5 AND • 970.5245-1) - NO REFERENCE • DHS FAR SUPPLEMENT (3045-1 AND 3052.245-70) – NO • REFERENCE SURE – WHY NOT!

  14. DFARS SUBPART 245.71 – PLANT CLEARANCE FORMS WHEN IS THE FORM USED?

  15. DOD MANUAL 4161.2-M, APPENDIX E WHEN IS THE FORM USED? • The DD Form 1149 may be used for the following purposes (unless otherwise approved by the PA, CO, or contract): • Return of Government-Furnished Property • Shipment of IPE • Internal transfer of Government property between contracts • Shipment of Government property to other contractors • Shipments to secondary locations of the prime contractor - Transfer of title (ownership) for sales and abandonments

  16. WHAT INFORMATION IS RECOMMENDED AND WHERE DO YOU FIND IT? • DOD MANUAL 4161.2-M, APPENDIX E PROVIDES GUIDELINES • CONTRACT/INTERNAL PROCEDURES • INFORMATION NEEDED WILL DEPEND ON THE USE

  17. WHAT INFORMATION IS RECOMMENDED(SHIPPING) COMPLETE ADDRESS

  18. WHAT INFORMATION IS RECOMMENDED(SHIPPING) ATTENTION OF AND M/F INFORMATION

  19. WHAT INFORMATION IS RECOMMNEDED(SHIPPING) REQUISITION NUMBER AND DATE IF APPLICABLE

  20. WHAT INFORMATION IS RECOMMENDED(SHIPPING) DATE MATERIAL REQUIRED

  21. WHAT INFORMATION IS RECOMMENDED(SHIPPING) Shipment Authority

  22. WHAT INFORMATION IS RECOMMENDED(SHIPPING) VOUCHER NUMBER AND DATE

  23. WHAT INFORMATION IS RECOMMENDED(SHIPPING) SIGNATURE

  24. WHAT INFORMATION IS RECOMMENDED(SHIPPING) PART NUMBER, S/N, NSN, RECORD ID #

  25. WHAT INFORMATION IS RECOMMENDED(SHIPPING) Quantity shipped

  26. WHAT INFORMATION IS RECOMMENDED(SHIPPING) PRICING INFORMATION

  27. WHAT INFORMATION IS RECOMMENDED(SHIPPING) SHIPPING INFORMATION (PROVIDED BY SHIPPING DEPT.)

  28. WHAT INFORMATION IS RECOMMENDED(CONTRACT TRANSFERS) LOOSING CONTRACT NUMBER LOOSING AND GAINING CONTRACT MOD INFORMATION GAINING CONTRACT NUMBER

  29. QUESTIONS ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?

  30. QUOTE OF THE DAY CHANGE IS INEVITABLE – EXCEPT FROM A VENDING MACHINE. Robert C. Gallegher

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