Climate Corps Bay Area 2012 Training

1. Climate Corps Bay Area2012 Training Day 1

2. Logistics

4. Opening Address Cyane Dandridge Executive DirectorStrategic Energy innovations Adolfo Rivera Director of national Service Bay Area Community Resources

5. Introductions

6. Staff Introductions • Bay Area Community Resources (BACR) • Kristin Brubaker • Regional Director • Strategic Energy Innovations (SEI) • Kif Scheuer • Program Director

7. Member Introductions • Take 5 minutes to draw a picture or write a poem that… • Tells us who you are and • Addresses your expectations for the program. • Each member will have 2 minutes to share out.

8. Break 15 minutes

9. Policies & Procedures 1 Kristin & Kif

10. AmeriCorpsBackground • Service as a Solution • National Service Movement that engages Americans of all ages and backgrounds in service to address the most critical problems in our nation's communities • National Movement • Began in 1994 with 20,000 Members per year • Increased in 2008 with bi-partisan support with the Edward Kennedy Serve America Act – 250,000 Members • Different Fields of AmeriCorps • State and National, NCCC, Vista

11. What is CCBA • CCBA is a partnership program created by Strategic Energy Innovations (SEI) and Bay Area Community Resources (BACR) • Consortium of ~ 20 Bay Area government and nonprofit agencies utilizing AmeriCorps Members to engage local agencies in emissions reduction programs

12. Org Chart Bay Area Community Resources Strategic Energy Innovations Acterra Alameda County GSA BACC San Rafael Cupertino JPC San Jose CESC Kaiser MEA/Richmond Redwood 2020 Richardson Audubon SCEIP SEI San Mateo County Skyline

13. Goals of CCBA • CCBA utilizes Americorps service to advance climate protection and to foster the development of emerging sustainability professionals. • Results Driven: • Getting things Done Greenhouse Gas Emission Reductions • Strengthening Communities Volunteer recruitment and support • Member Development

14. Last two Year’s Accomplishments • Partnered with 23 local governments and non-profits in Bay Area • Implemented or accelerated over 75 emission reducing projects • Members have supported programs that are reducing 35 mil lbs of GHG emissions annually • Our communities are seeing, on average a 77% improvement in emission reduction projects outcomes • Recruited a total of 4,565 volunteers for 28,419 hours served • Success in member development: • 76% of Members who completed the program have found employment in sustainability or are starting graduate programs

15. AmeriCorps Benefits • Stipend • Heath Benefits • Food Stamps • Education Award • Forbearance • Child Care

16. Stipend • Members receive $14,000 per service year • Approximately $1300 per month before taxes • Amount you will get per pay check is dependent on the amount you claimed on your W-4 • More you claim, more you get back now • But, higher amount taken out per pay check results in less likelihood that you may have to pay an amount on annual taxes (will come into play with paying taxes spring 2014) • Paychecks start Friday Sept. 28, last one will be on Aug. 15, 2013

17. Health Insurance • Coverage through Aetna • 20/80 split – you cover 20% of medical services • $100 deductable at first use • We will reimburse this cost • If possible let us know 2 weeks prior to first appointment to allow us time to get you check • Coverage starts by end of September

18. Food Stamps • AmeriCorps Members are eligible for food stamps • Federal requirement that stipend is not taken into account with social services • Total amount of food stamps dependent on assets you have • Car not included in assets • Must show bank statement • The larger you can show your monthly costs the more they will be likely to disregard assets • If living at home have family member put together a letter regarding the amount you pay in ‘rent’ • Bring utility bills

19. Loan Forbearance and Ed Award • Eligible for award at completion of 1700 hours • Service year ends Aug. 15, 2012 • 2012-13 Education Award: $5,500 • What can it be used for? • Pay qualified student loans • Cost of attending institution of higher education • 7 years to use the awards • Education Award and interest is Taxable

20. Forbearance / Ed Award • AmeriCorps Portal • My.Americorps.gov • Will manage loans and ed. award here • Also other documents you may need throughout year • Will have access to account once you are in the system

23. PAperwork • CCBA Paperwork: • New hire Packet • Copy of Passport or Birth Certificate/ID • Proof of FingerPrinting • Additional AmeriCorps Paperwork • High School Grad Documentation • Benefits Declination • Media and Press Release • On-line Application

24. CCBA / AmeriCorps Deliverables • Service: • Scope of Service / Emission Reduction Metrics • Regional Service Days • Training: • Cohort Participation • Getting involved with Monthly trainings • Member Development: • Individual Development Plans • Minimum Hours / Time Cards

25. Individual Development Plans • Progress report to show: • What you’re doing great at, • Skills need continued work, • Goals you want to focus on during Service Year • 360 evaluation by yourself, your site supervisor, and regional supervisor • Twice yearly, but start thinking about goal development now!

26. Hours • Minimum regulation to hit 1700 hours by Aug. 15th, 2012 • Expected to work 40 hours a week • Can work more to build up time • Time- Off • 40 hours built in for personal time off • 13 observed holidays during service year • Sites Are required to offer you these days off, but if you want to follow another schedule, you are able to • All time off should be approved by Site Supervisor – if more than two days off in a row, also approved by Regional Supervisor

27. Hour Types Training Service • Orientation and Monthly Trainings • Check-in’s at Site • Off-Site Trainings • Site Visits with RS • All Activities that relate to your project • Preparation for events/service • Service Days with CCBA All hours should be kept to the 20/80 ratio, where no more than 20% of total hours are used in training

28. Make-Up Hours • Make up hours are best used if still working on your main CCBA projects Training Make-Up Service Make-Up • Working extra on your project • Volunteering with a local project related to CCBA Goals • Assist CCBA Members with their projects (with approval of Site Supervisor) • Attend an off-Site Training Event • Approved Reading for Content or Goal Development • Help CCBA put together Monthly Training Activities

29. Time Cards • Record of time is kept through TRAX system • Expected that hours are recorded on a weekly basis • In the chance that a member becomes delinquent with logging their time, their stipend can be suspended • Approved by Site Supervisors on Monthly Basis • Members must log out for 30 min each day • Regional Supervisors will keep Members up to date on where they should be

33. AmeriCorps Regulations • Members can not work on specific activities even if they may seem to be related to your main project • Activism, Policy, and Campaigning • Fundraising • Excess Administrative Tasks • Tasks of full time employee on Site

34. Un-awarded Activities • Awarded Activities include tasks/projects towards our performance measures: • Emission Reduction • Volunteer Recruitment and Support • Professional Development of Members • All other activities are unallowable, and therefore prohibited • All projects/tasks should have a Scope of Service • All projects/tasks should have a clear link to either emission reductions or volunteer support • Can not log hours for prohibited activities • If you feel you are doing something un-awarded, please talk to your RS immediately

35. AmeriCorps Regulations Can’s Can Not’s • Engage in activism after hours (not in uniform) • Wear your Uniform daily while on site • Maintain a positive work environment • State AmeriCorps was created with bi-partisan support • Work on your approved project and tasks • Engage in activism while logging hours • Use drugs or alcohol while in uniform • Fraternize with CCBA Staff • Make political partisan statements • Work on Fundraising campaigns • Displace a paid worker

36. Discipline • Typically discipline both on and off site will occur through CCBA • Disciplinary action can take place ‘For Cause’ • Situation where action is so severe termination can occur immediately (ie-selling drugs on hours, not notifying CCBA of a felony, using hours for political protest) • Grievance policy written out in Handbook Verbal Warning Written Warning Further Discipline (including termination)

37. Other Important Notes • AmeriCorps Members are NOT eligible for Unemployment • Personal Compelling Circumstance • Carpooling/Reimbursement Policy

38. Questions?

39. Lunch 1 hour

40. Policies & Procedures 2 Kristin & Kif

41. Policies Jeopardy! • Split into four groups and take 20 minutes to review Policies and Member Handbook • Jeopardy Rules: • You will switch players for each question – the Member up is the only one who can answer the question • You can not raise your hand to answer the question until the entire question has been asked (second year members will be responsible for watching for first hand raised) • If the first person gets the question wrong, it will automatically go to the second person who raised their hand • Some Questions have a bonus attached (for 15 points)- the person who correctly answers the question will be the only person who can answer the bonus.

42. BINGO! Kristin & Kif

43. Activity • Read through your BINGO card and ask questions of your new colleagues. The goal is to find answers that complete a row, column or diagonal. • When you find someone who can answer, introduce yourself and ask them to explain their answer and sign the BINGO square. • The first 2 people to yell BINGO! will share out their findings.

44. Break 15 minutes

45. Introduction to Climate Change Bruce Riordan Bay Area Joint policy Committee

46. Adapting to a Changing Climate in California: impacts and needs. Julia Ekstrom UC Berkeley Climate and Energy Policy Institute Andy GuntherBay Area Ecosystems Climate Change Consortium

47. Day 1 Closing Final thoughts for the day Reminders for Tomorrow